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Suspension is defined as a determination of ineligibility or disqualification for bidding on future city contracts for a specified duration. The decision must be fair and independent, supported by written evidence, and balanced against risks to the city’s commercial interests. Suppliers are notified of proposed reasons and given an opportunity to respond before the decision takes effect.",{"@graph":63,"@context":119},[64,80,102],{"@type":65,"itemListElement":66},"BreadcrumbList",[67,71,74,77],{"item":68,"name":69,"@type":70,"position":9},"https://docshare.wps.com","Home","ListItem",{"item":72,"name":10,"@type":70,"position":73},"https://docshare.wps.com/template/",2,{"item":75,"name":41,"@type":70,"position":76},"https://docshare.wps.com/template/letters/",3,{"item":78,"name":59,"@type":70,"position":79},"https://docshare.wps.com/template/supplier-suspension-procedure-document-effective-date-and-approval-authority/281002/",4,{"url":78,"name":59,"@type":81,"image":82,"author":87,"headline":59,"publisher":90,"fileFormat":93,"inLanguage":57,"description":61,"dateModified":94,"datePublished":95,"encodingFormat":93,"isAccessibleForFree":96,"interactionStatistic":97},"DigitalDocument",{"url":83,"@type":84,"width":85,"height":86},"https://docshare.wps.com/thumbnails/supplier-suspension-procedure-document-effective-date-and-approval-authority/281002.png","ImageObject",442,249,{"name":88,"@type":89},"\tWilliam","Person",{"url":68,"name":91,"@type":92},"DocShare","Organization","application/pdf","2026-10-28","2026-09-16",true,{"@type":98,"interactionType":99,"userInteractionCount":101},"InteractionCounter",{"@type":100},"ViewAction",13,{"@type":103,"mainEntity":104},"FAQPage",[105,111,115],{"name":106,"@type":107,"acceptedAnswer":108},"What does “suspension” mean in this procedure?","Question",{"text":109,"@type":110},"Suspension means a determination of ineligibility or disqualification of a supplier’s eligibility to bid on future city contracts for any duration.","Answer",{"name":112,"@type":107,"acceptedAnswer":113},"How should a supplier suspension decision be handled regarding fairness and independence?",{"text":114,"@type":110},"A suspension decision should be independent of awarding any particular contract, not used to punish, and based on a balanced review of risk to valid city commercial or business interests.",{"name":116,"@type":107,"acceptedAnswer":117},"Who approves supplier suspensions and how does approval depend on duration?",{"text":118,"@type":110},"Approval depends on proposed duration and reasons: the Chief Purchasing Officer (with an annual report) for up to 6 months, the Chief Purchasing Officer for review of evidence for automatic 5 years, and City Council via Standing Committee for up to 5 years.","https://schema.org",{"og:url":78,"og:type":121,"og:title":59,"og:site_name":91,"og:description":61},"article",{"robots":123,"canonical":78},"index,follow",{"doc_id":125,"site_id":56},281002,1790932133,{"code":4,"msg":5,"data":128},{"doc_id":125,"user_id":129,"nickname":88,"user_avatar":130,"doc_module":9,"category_id":40,"category_name":41,"doc_title":59,"doc_description":61,"doc_content":131,"file_id":132,"file_url":133,"file_type":134,"file_size":135,"view_count":101,"is_deleted":4,"is_public":9,"is_downloadable":9,"audit_status":9,"page_count":136,"language":137,"language_code":57,"site_id":56,"html_lang":57,"table_of_contents":138,"faqs":139,"seo_title":140,"seo_description":61,"update_tm":141,"read_time":76},5909887254083,"https://ap-avatar.wpscdn.com/davatar_276721f389ce27ea32af1340a28f341c","| \u003Cbr>Supplier Suspension Procedure PROCEDURE\u003Cbr>Responsible Division: Purchasing & Materials Management Effective Date: January 1, 2017\u003Cbr>Responsible Official: Chief Purchasing Officer Last Revision Date: August 15,\u003Cbr>2018 |  |  |\n| --- | --- | --- |\n|  | Description |  |\n| This procedure provides guidance for suspending Suppliers from City of Toronto procurementsunder the Purchasing Chapter of the Municipal Code and the Procurement Processes Policy. For the purposes of this procedure, suspension means a determination of ineligibility or a disqualification of a Supplier's eligibility to bid on future City contracts for any duration.\u003Cbr>A decision to suspend a Supplier should be considered independent of a decision to award any particular contract. Unless otherwise stated, this procedure does not apply to a decision to reject a Bid for failure to meet the City's evaluation criteria or the City's reserved rights applicable to any particular solicitation. However, any other actions by the City that may indirectly operate asa suspension of a Supplier for any duration, should be consistent with the fairness standards set out in this procedure.\u003Cbr>The suspension of a Supplier shall not be exercised for the purpose of punishing a Supplier. It should be based on a balanced review of whether the Supplier's conduct presents a risk to the City's valid commercial or business interests. The scope and duration of any suspension should be consistent with what is necessary to ensure that the City's commercial interests are adequately protected. A Supplier must be notified of the reasons for the City's proposed suspension and be given an opportunity to respond in writing prior to any suspension decision taking effect.\u003Cbr>The City may suspend Suppliers for one or more reasons from the City's Supplier Code of Conduct as further described below. |  |  |\n|  | Related Bylaws & Policies |  |\n| Municipal Code – Purchasing Chapter 195:\u003Cbr>􀁸 Article 2: Interpretation\u003Cbr>o Section 195-2.1 – Definitions\u003Cbr>􀁸 Article 13: Supplier Code of Conduct (Generally)\u003Cbr>o Section 195-13.3 (Conflicts of interest or unfair advantage – disclosure of ongoing or proposed litigation)\u003Cbr>o Section 195-13.12 (Disqualification of Suppliers for non-compliance)\u003Cbr>o Section 195-13.13 (Suspension of Suppliers from future solicitations)\u003Cbr>o Section 195-13.14 (Review of Suspensions) Procurement Processes Policy\u003Cbr>􀁸 Article 19: Contract Establishment, Execution and Administration\u003Cbr>Suspension Procedure Page 1 of 1 Effective Date: Jan 1 2017 |  |  |\n\no Section 19.4.6 Contractor Performance Evaluation and Disqualification 􀁸 Article 21: Supplier Code of Conduct  \n􀁸 Article 22: Suspension of Suppliers from Future Solicitations  \nProcedure  \n1. Interpretation:  \nDefinitions used throughout this procedure are based on definitions found in Chapter 195, Purchasing.  \n2. Approval Authority:  \nThe decision to suspend a Supplier is discretionary, and must be exercised consistently and fairly and supported by a written memo from staff including evidence of one or more of the reasons set out in Section 3-Reasons for Suspension. The City's discretion to suspend a Supplier shall be approved as follows, depending upon the proposed duration and reasons for suspension:  \n\n| Level of Approval | Reason | Time Period | Scope |\n| --- | --- | --- | --- |\n| Chief Purchasing Officer (CPO) with annual report to Government Management Committee per §195- 13.13(C) | -One or more Supplier Code of Conduct reasons for suspension exclusive of criminal offences | Up to 6 months | Total Suspension* including\u003Cbr>-affiliated persons\u003Cbr>-subcontracting\u003Cbr>-options, renewals or extensions of existing contracts,\u003Cbr>*suspension may be limited in scope to contracts of similar or greater value or classification, based on the particular memo. |\n| CPO (Review of Evidence only) | -Evidence that Supplier or their affiliated persons have been convicted of an applicable criminal offence | Automatic 5 years from date of co","cbCaimuIrC7uppfl","https://ap.wps.com/l/cbCaimuIrC7uppfl","pdf",171165,9,"English","# Supplier Suspension Procedure\n## Description\n## Related Bylaws & Policies\n## Procedure\n## Approval Authority\n## Reasons for Suspension","[{\"question\":\"What does “suspension” mean in this procedure?\",\"answer\":\"Suspension means a determination of ineligibility or disqualification of a supplier’s eligibility to bid on future city contracts for any duration.\"},{\"question\":\"How should a supplier suspension decision be handled regarding fairness and independence?\",\"answer\":\"A suspension decision should be independent of awarding any particular contract, not used to punish, and based on a balanced review of risk to valid city commercial or business interests.\"},{\"question\":\"Who approves supplier suspensions and how does approval depend on duration?\",\"answer\":\"Approval depends on proposed duration and reasons: the Chief Purchasing Officer (with an annual report) for up to 6 months, the Chief Purchasing Officer for review of evidence for automatic 5 years, and City Council via Standing Committee for up to 5 years.\"}]","Supplier Suspension Procedure - document - effective date and approval authority | PDF",1789563529]