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The catalogue records each asset with identifiers, descriptions, domains, storage, ownership, responsibilities, security classification, access control, personal information presence, documentation types, and quantitative or qualitative indicators. 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Governance Specialist Services  \nData Asset Catalogue  \nAugust 2019  \nThe current capability of the Australian Public Service (APS) Submission 32-Attachment 5  \nData Asset Catalogue  \nAn inventory of information assets has been compiled to capture summary details of the applications and databases that create, capture and store information within the Agency  \nOverview  \n\n| Definition\u003Cbr>• The Data Asset Catalogue is a register of data assets owned by and used within the Agency, and also includes some common applications used across the Agency.\u003Cbr>Purpose\u003Cbr>• To create a single living reference of insight and analytic capable assets held by the Agency.\u003Cbr>• To identify inter-dependencies, decrease duplication and identify opportunities for data-driven decision making. |  |  |\n| --- | --- | --- |\n| In-scope\u003Cbr>Data assets maintained and used by the Agency such as:\u003Cbr>• Raw and modified datasets\u003Cbr>• Incident or issues logs\u003Cbr>• Publications registers\u003Cbr>• Survey data\u003Cbr>• Tracking of consumer sentiment | Out-of-scope\u003Cbr>Assets that contain Agency specific information such as:\u003Cbr>• Internal policies and frameworks\u003Cbr>• Meeting presentations and papers (Board, ELT etc)\u003Cbr>• Training materials\u003Cbr>• Ministerial requests\u003Cbr>• Publicly available external data |  |\n| Process\u003Cbr>• Reviewed information available from cataloguing exercises conducted by IGKM in 2017 and 2018.\u003Cbr>• Consulted with General Managers and Directors and/or nominees within their teams from each of the 5 Divisions.\u003Cbr>• Conducted interviews with 49 stakeholders across the agency.\u003Cbr>• Documented details on each asset, including the potential key insights to be gained from combined multiple assets.\u003Cbr>• Validation of completeness by Agency representative.\u003Cbr>Intended use and next steps\u003Cbr>• To be maintained as a living excel document on Confluence.\u003Cbr>• Assign an owner of the catalogue.\u003Cbr>• Review the asset for completeness and accuracy at least annually. |  | Deliverable • Data Asset Catalogue attached\u003Cbr>• As at 26/8/2019, the Data Asset Catalogue contains 103 entries.\u003Cbr>• Located on Confluence in the‘Information Governance and Knowledge Management’ space. |\n\n\n| Fields |  |  |  |\n| --- | --- | --- | --- |\n| The Data Asset Catalogue includes summary details on each asset such as: |  |  |  |\n|  | \u003Cbr>Field Field description\u003Cbr>Asset Information |  |  |\n|  | ID Identifier for the purpose of navigating this inventory |  |  |\n|  | Asset Name Unique name for the data asset |  |  |\n|  | Description | Description of what the asset is, such as components, business\u003Cbr>purposes of the asset, business risk and business value |  |\n|  | Domain Level 1 Highest level of granularity of the domain(s) related the asset |  |  |\n|  | Domain Level 2 Second level of representation of the domain(s) related the asset |  |  |\n|  | Storage Information |  |  |\n|  | Type of Asset Type of platform or format of the asset |  |  |\n|  | Ownership |  |  |\n|  | Responsible Business Unit | Branch or Team responsible for maintaining the data asset |  |\n|  | Data Manager Contact person responsible for maintaining the data asset |  |  |\n|  | Security and Internal Controls |  |  |\n|  | Security Indicating the highest security classification assigned to contents\u003Cbr>Classification within the specific data asset. |  |  |\n|  | Access Control Indicating the organisational group with access to, and acting on the data asset, including any third party users. |  |  |\n|  | Personal Information | Whether personally identifiable information is held within the asset |  |\n|  | Documentation |  |  |\n| Quantitative/\u003Cbr>Qualitative |  | Indicating the type of information contained in the asset |  |\n| Key Insight Potential analytic insights that could be derived from combining it with another asset Reference How the information of the asset in the catalogue was retrieved |  |  |  |\n\n2 | Deloitte Consulting Pty ","cbCaijG0FSNndUnG","https://ap.wps.com/l/cbCaijG0FSNndUnG","pdf",776717,10,"English","# Overview\n## Data Asset Catalogue\n## Purpose and deliverable\n# Scope and process\n## In-scope vs out-of-scope assets\n## Process and intended use\n# Fields in the catalogue\n## Asset information\n## Storage, ownership, controls, and insights\n# Information Model\n## Overview, purpose, scope\n## Intended use and next steps","[{\"question\":\"What is the Data Asset Catalogue intended to achieve?\",\"answer\":\"It creates a single living reference of insight- and analytics-capable assets and helps identify inter-dependencies, reduce duplication, and support data-driven decision making.\"},{\"question\":\"What kinds of items are included in scope for the catalogue?\",\"answer\":\"It includes data assets maintained by the Agency such as raw and modified datasets, incident or issues logs, publications registers, survey data, and tracking of consumer sentiment.\"},{\"question\":\"How does the Information Model use the catalogue to improve analytics planning?\",\"answer\":\"It provides a current view of subject areas covered by Agency data assets, identifies gaps and duplicated or decentralised assets, and supports prioritisation and cross-domain analytics opportunities.\"}]","Supplementary Submission 1 - Attachment 4 - Data Asset Catalogue and Information Model | PDF",1789206604]