[{"data":1,"prerenderedAt":-1},["ShallowReactive",2],{"detail-sidebar-cat-1-en-105":3,"doc-seo-335052-105":53,"doc-detail-335052-en":127},{"code":4,"msg":5,"data":6},0,"success",[7,14,19,24,29,34,39,44,49],{"id":8,"doc_module":9,"doc_module_name":10,"category_name":11,"show_sort_weight":12,"slug":13},11,1,"Template","Presentations",90,"presentations",{"id":15,"doc_module":9,"doc_module_name":10,"category_name":16,"show_sort_weight":17,"slug":18},12,"Resumes",80,"resumes",{"id":20,"doc_module":9,"doc_module_name":10,"category_name":21,"show_sort_weight":22,"slug":23},14,"Invoices",70,"invoices",{"id":25,"doc_module":9,"doc_module_name":10,"category_name":26,"show_sort_weight":27,"slug":28},15,"Posters",60,"posters",{"id":30,"doc_module":9,"doc_module_name":10,"category_name":31,"show_sort_weight":32,"slug":33},16,"Social Media",50,"social-media",{"id":35,"doc_module":9,"doc_module_name":10,"category_name":36,"show_sort_weight":37,"slug":38},17,"Forms",40,"forms",{"id":40,"doc_module":9,"doc_module_name":10,"category_name":41,"show_sort_weight":42,"slug":43},18,"Letters",30,"letters",{"id":45,"doc_module":9,"doc_module_name":10,"category_name":46,"show_sort_weight":47,"slug":48},21,"Paper Templates",5,"papers-templates",{"id":50,"doc_module":9,"doc_module_name":10,"category_name":51,"show_sort_weight":4,"slug":52},158,"General","general-158",{"code":4,"msg":54,"data":55},"ok",{"site_id":56,"language":57,"slug":58,"title":59,"keywords":60,"description":61,"schema_data":62,"social_meta":120,"head_meta":122,"extra_data":124,"updated_unix":126},105,"en","submit-an-invoice-workday-portal-or-electronic-invoicing-template","Submit an Invoice - Workday Portal or Electronic Invoicing Template","","Guidance for suppliers to submit invoices correctly to ensure timely payment. Explains two submission routes: using the Workday portal to create invoices from a purchase order, and submitting PO invoices electronically via the AvalonBay Electronic Invoicing Template. Covers requirements such as PO number inclusion, line-item amount matching, unique supplier invoice number and date, tax breakdown rules, attachment of the filled invoice PDF, and steps for partial payments by adjusting invoiced quantities or extended amounts.",{"@graph":63,"@context":119},[64,80,102],{"@type":65,"itemListElement":66},"BreadcrumbList",[67,71,74,77],{"item":68,"name":69,"@type":70,"position":9},"https://docshare.wps.com","Home","ListItem",{"item":72,"name":10,"@type":70,"position":73},"https://docshare.wps.com/template/",2,{"item":75,"name":21,"@type":70,"position":76},"https://docshare.wps.com/template/invoices/",3,{"item":78,"name":59,"@type":70,"position":79},"https://docshare.wps.com/template/submit-an-invoice-workday-portal-or-electronic-invoicing-template/335052/",4,{"url":78,"name":59,"@type":81,"image":82,"author":87,"headline":59,"publisher":90,"fileFormat":93,"inLanguage":57,"description":61,"dateModified":94,"datePublished":95,"encodingFormat":93,"isAccessibleForFree":96,"interactionStatistic":97},"DigitalDocument",{"url":83,"@type":84,"width":85,"height":86},"https://docshare.wps.com/thumbnails/submit-an-invoice-workday-portal-or-electronic-invoicing-template/335052.png","ImageObject",442,249,{"name":88,"@type":89},"Logic","Person",{"url":68,"name":91,"@type":92},"DocShare","Organization","application/pdf","2026-10-16","2026-09-21",true,{"@type":98,"interactionType":99,"userInteractionCount":101},"InteractionCounter",{"@type":100},"ViewAction",10,{"@type":103,"mainEntity":104},"FAQPage",[105,111,115],{"name":106,"@type":107,"acceptedAnswer":108},"How can suppliers submit invoices in this guide?","Question",{"text":109,"@type":110},"Suppliers can submit invoices through the Workday portal or electronically using the AvalonBay Electronic Invoicing Template.","Answer",{"name":112,"@type":107,"acceptedAnswer":113},"What requirements apply when an invoice is tied to a PO?",{"text":114,"@type":110},"The invoice must include the PO number, and the invoice amount must match the PO line for line.",{"name":116,"@type":107,"acceptedAnswer":117},"How do you submit an invoice for partial payment?",{"text":118,"@type":110},"Review the PO invoice lines and adjust invoiced quantities for goods, or adjust the extended amount to reflect the service delivered; partial invoicing cannot exceed the remaining PO value shown in the extended amount column.","https://schema.org",{"og:url":78,"og:type":121,"og:title":59,"og:site_name":91,"og:description":61},"article",{"robots":123,"canonical":78},"index,follow",{"doc_id":125,"site_id":56},335052,1791548750,{"code":4,"msg":5,"data":128},{"doc_id":125,"user_id":129,"nickname":88,"user_avatar":130,"doc_module":9,"category_id":20,"category_name":21,"doc_title":59,"doc_description":61,"doc_content":131,"file_id":132,"file_url":133,"file_type":134,"file_size":135,"view_count":101,"is_deleted":4,"is_public":9,"is_downloadable":9,"audit_status":9,"page_count":136,"language":137,"language_code":57,"site_id":56,"html_lang":57,"table_of_contents":138,"faqs":139,"seo_title":140,"seo_description":61,"update_tm":141,"read_time":76},1099513958762,"https://ap-avatar.wpscdn.com/avatar/1000023916a998db790?x-image-process=image/resize,m_fixed,w_180,h_180&k=1784791008015729253","OVERVIEW:  \nUse this guide to Submit an Invoice. There are two ways to submit an invoice. Submit it through the Workday portal or submit it electronically using the AvalonBay Electronic Invoicing Template.  \nPlease follow the guidance below when submitting an invoice. Note: It is critical that this guidance is followed to ensure payment.  \n• If your invoice is tied to a PO, it must include the PO \\# on the invoice  \n• If your invoice is tied to a PO, the invoice amount must match line for line with the PO  \n• If your invoice is not tied to a PO, the invoice must include Attention: [Point of Contact]  \n• All taxes must be broken out and should not be included in the line-item total  \n• Supplier Invoice Number and Date must be included (invoice numbers cannot be duplicated!)  \n• All invoices submitted directly through the portal must be accompanied by a pdf copy of the invoice.  \n• Please also follow this process if issuing credit.  \nSkip to a Section:  \n1. Add Apps to your Menu  \n2. Submit an Invoice through the Workday Portal  \n3. Submit an Invoice for a Partial Payment  \n4. Using the Electronic Invoicing Template  \nADD APPS TO CREATE/SUBMIT AN INVOICE FROM A PO  \nADD THE POS AND CATALOGS APP TO YOUR MENU 1. From the Workday home page, select Menu.  \n2. Click the Add Apps button.  \n3. Type POs and Catalogs in the search bar.  \n4. Click the plus sign beside the app name to add to your main menu.  \n5. Repeat this same process for the Invoices and Payments app, which will allow you to search, find, and track the status of invoices and payments in Workday.  \nSUBMIT AN INVOICE  \nSUBMIT AN INVOICE THROUGH THE WORKDAY PORTAL  \n1. From the Workday home page, select Menu.  \n2. Select POs and Catalogs. Note: If you do not see POs and Catalogs, select Add Apps, and search for POsand Catalogs.  \n3. On the right side of the screen, select Create Invoice from Purchase Order.  \nThe Create Invoice from Purchase Order window appears.  \n4. Under Purchase Order, select the PO for which you would like to create an invoice off of. Select OK.  \n5. Fill out all required fields to create your invoice:  \n• Invoice Date  \n• Supplier’s Invoice Number – any combination of letters or numbers up to 7 characters in length.  \nRemember: An invoice number must be unique and only be used once.  \n• Control Total Amount – the total amount of the invoice including the line amount, and any freight, taxes, or other charges.  \n• Default Tax Option: select “Enter Tax Due to Supplier”.  \n• Tax Amount: include the amount of tax due, if applicable.  \nRemember: If tax is not applicable, make sure this field is 0  \n6. Select Invoice Lines. Click the “minus sign” beside an invoice line to remove it from the invoice. This allows you to remove any line from a Purchase Order that is NOT included in your current invoice. Those lines will be available for invoicing at a later date.  \n7. Select Attachments > Select Files to upload a copy of your filed-out invoice template. Note: The actual Invoice is required to be attached.  \n8. Select Submit.  \nSUBMIT AN INVOICE FOR A PARTIAL PAYMENT  \nThe Workday Supplier Portal allows suppliers to submit invoices for partial order fulfillment for services or goods. This section outlines the steps to follow to submit an invoice for a partial payment on a Purchase Order.  \nGetting Started  \nFollow Steps 1-5 outlined on pages 2-4 to find the purchase and begin completing the required header information.  \n1. Scroll down to the Invoice Lines portion of the screen to review the line information on the Purchase Order.  \n2. For a Good-related partial fulfillment, adjust the number Invoiced in the Quantity column.  \n• Scroll to the right side of the Line Items table to review the amount listed in the Extended Amount column to ensure it has updated to reflect the revised price based on the partial fulfillment of this order.  \n3. For a Service-related partial fulfillment, adjust the dollar amount in the Extended Amount column.  \n• The adjusted dollar a","cbCais0J1F8mXACN","https://ap.wps.com/l/cbCais0J1F8mXACN","pdf",602204,9,"English","# Overview\n## Add Apps to Create/Submit an Invoice from a PO\n## Submit an Invoice through the Workday Portal\n## Submit an Invoice for a Partial Payment\n## Using the Electronic Invoicing Template","[{\"question\":\"How can suppliers submit invoices in this guide?\",\"answer\":\"Suppliers can submit invoices through the Workday portal or electronically using the AvalonBay Electronic Invoicing Template.\"},{\"question\":\"What requirements apply when an invoice is tied to a PO?\",\"answer\":\"The invoice must include the PO number, and the invoice amount must match the PO line for line.\"},{\"question\":\"How do you submit an invoice for partial payment?\",\"answer\":\"Review the PO invoice lines and adjust invoiced quantities for goods, or adjust the extended amount to reflect the service delivered; partial invoicing cannot exceed the remaining PO value shown in the extended amount column.\"}]","Submit an Invoice - Workday Portal or Electronic Invoicing Template | PDF",1790009489]