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It explains how individuals can request a copy of data a company holds, outlines a six-step subject access request process, and provides a subject access request form covering contact details, eligibility questions, identity and address verification requirements, and scenarios where requests are made on behalf of another person. 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Under GDPR, all individuals have the right to request for a copy of data your company may have in relation to that individual. If you receive these sort of requests, you should ask the individual in question to complete and submit to you a subject access request form.  \nAs part of this document, you will find:  \nA. Subject access request process template  \nB. A subject access form template  \nC. A subject access request form response letter template  \nD. A subject access request register and tracking form  \nWill I need to update my subject access request form?  \nYes. Your subject access request form is a crucial tool to maintain ongoing GDPR compliance. We recommend you review this policy document on a regular basis.  \nA . Subject access request process template  \n[COMPANY NAME] is committed to upholding the rights of individuals as defined under GDPR. This is why we observe the right of individuals to request any data that we may hold on them as part of a recorded subject access request.  \nWe are committed to performing subject access requests in a timely and accurate manner. For guidance purposes, subject access requests should adhere to the following six steps:  \n1. Receive and record the subject access request  \n2. Verify the identity of the individual making the request  \n3. Process the subject access request  \n4. Verify response  \n5. Respond to the subject with the relevant information  \n6. Record the request and following interactions  \nB. Subject access request form template  \nPlease complete this form if you’d like [COMPANY NAME] to supply you with a copy of any data relating to you that we may hold.  \n[COMPANY NAME] observes your right and entitlement to receive this information under the European Union’s General Data Protection Regulation and the Data Protection Act 2018.  \nAs part of your subject access request,[COMPANY NAME] will also supply you with information about any processing activity that has taken place involving your personal data, as well as the period of retention that has been applied to the data in question.  \nAfter receiving this request,[COMPANY NAME] will provide you with a confirmation of receipt, as well as a confirmation of receipt concerning any additional information we may ask you for to process your request.  \nUpon your examination of this data, please note that you have the right to request corrections to be made, restrict use or tell us to delete your information.  \nPlease note that the information you provide us with as part of this request form will be used solely to identify the data you are requesting and to respond to your request. You do not need to complete all fields of this form if you do not wish to do so, but completion will enable us to better facilitate your request.  \n1. Your contact details  \n\n| First name |  |\n| --- | --- |\n| Last name |  |\n| Address |  |\n| Telephone |  |\n| Email |  |\n\n2. Are you requesting information about yourself?  \n[COMPANY NAME] is committed to protecting your data, and so to ensure that we are releasing your personal data to the right person, we will need you to supply us with proof of identity and address.  \nTo verify your identity, please send us a scan or photocopy of one item from both of the categories below:  \n• Proof of your identity  \n- Passport  \n- Driving licence  \n- National identity card  \n- Birth certificate  \n• Proof of your address  \n- Bank statement  \n- Utility bill  \n- Credit card statement (must be under three months old)  \n- Current driving licence  \n- Current TV licence  \n- Local authority tax bill  \n- HMRC tax document (must be under one year old) Please do not send original copies of documentation.  \nIf you are unable to provide us with sufficient evidence to verify your identity,[COMPANY NAME] reserves the right to refuse your subject ","cbCaiqzezYqKuPTk","https://ap.wps.com/l/cbCaiqzezYqKuPTk","pdf",238171,9,"English","# Subject access request form guidance\n## What is the form used for\n## Will the form need updating\n## Subject access request process template\n## Subject access request form template\n## Your contact details\n## Requesting information about yourself\n## Requesting information on behalf of someone else\n## What information are you requesting?","[{\"question\":\"What is a subject access request form used for?\",\"answer\":\"It enables individuals to request a copy of personal data a company holds about them under GDPR, including details about processing and retention periods.\"},{\"question\":\"What identity documents are required to verify the requester?\",\"answer\":\"The requester must provide proof of identity and proof of address by sending a scan or photocopy of one item from each category; originals should not be sent.\"},{\"question\":\"Can someone submit a subject access request on behalf of another person?\",\"answer\":\"Yes, but they must include written consent from the data subject, proof of the data subject’s identity, and proof of the requester’s identity alongside the completed form.\"}]","Subject Access Request Form - Guidance and Templates | PDF",1789853133]