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It covers bi-weekly paid authorization, personal data, and federal and state tax forms (including city and applicable county lines). Drivers and minor-related sections specify additional forms, while foreign national employees complete an online tax process. Submission guidance explains secure document upload or marked envelope delivery, packet completeness rules, and routing of MVR release forms to Risk Management & Safety.",{"@graph":63,"@context":118},[64,80,101],{"@type":65,"itemListElement":66},"BreadcrumbList",[67,71,74,77],{"item":68,"name":69,"@type":70,"position":9},"https://docshare.wps.com","Home","ListItem",{"item":72,"name":10,"@type":70,"position":73},"https://docshare.wps.com/template/",2,{"item":75,"name":16,"@type":70,"position":76},"https://docshare.wps.com/template/resumes/",3,{"item":78,"name":59,"@type":70,"position":79},"https://docshare.wps.com/template/student-employment-hiring-checklist-new-hire-student-employment/304616/",4,{"url":78,"name":59,"@type":81,"image":82,"author":87,"headline":59,"publisher":90,"fileFormat":93,"inLanguage":57,"description":61,"dateModified":94,"datePublished":95,"encodingFormat":93,"isAccessibleForFree":96,"interactionStatistic":97},"DigitalDocument",{"url":83,"@type":84,"width":85,"height":86},"https://docshare.wps.com/thumbnails/student-employment-hiring-checklist-new-hire-student-employment/304616.png","ImageObject",442,249,{"name":88,"@type":89},"Blaney","Person",{"url":68,"name":91,"@type":92},"DocShare","Organization","application/pdf","2026-09-29","2026-09-19",true,{"@type":98,"interactionType":99,"userInteractionCount":9},"InteractionCounter",{"@type":100},"ViewAction",{"@type":102,"mainEntity":103},"FAQPage",[104,110,114],{"name":105,"@type":106,"acceptedAnswer":107},"Which forms are required for all new hire student employees?","Question",{"text":108,"@type":109},"Complete the Bi-Weekly Paid Student Authorization Form, Personal Data Form, W-4, A-4, and the applicable C-4 (Auburn City tax) when working within Auburn. Then submit the required documents and include the student’s class schedule with the packet.","Answer",{"name":111,"@type":106,"acceptedAnswer":112},"What extra paperwork is needed if driving is part of the job?",{"text":113,"@type":109},"Complete the MVR Release Form and submit it to weagleworkers@auburn.edu separately from the rest of the hiring packet. Driving privileges are determined according to the University Fleet Safety Policy.",{"name":115,"@type":106,"acceptedAnswer":116},"How should completed hiring packets be submitted?",{"text":117,"@type":109},"Either upload all completed forms using the Bi-Weekly Paid Student Authorization Form as the coversheet to the New Hire Secure Document Upload, or mail all forms in a marked envelope addressed to Auburn University Human Resources, Attention: Records, Student Employment Paperwork. 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Student Employment will run motor vehicle records and send to Risk Management & Safety. Driving privileges will be determined in accordance with the University Fleet Safety Policy. | Student Employee and Department |  |\n| Action: Paperwork (Minors)\u003Cbr>Complete this section only if you are 18 years of age or younger | Completed By | 􀀹 if Complete |\n| Age 16 – 18: Complete the Alabama Child Labor Employee Information Sheet | Student Employee |  |\n| Age 14 – 15: Complete the Alabama Child Labor Eligibility to Work Form | Student Employee |  |\n| Action: Online (Foreign National)\u003Cbr>Complete this section only if you are a Foreign National employee |  |  |\n| Complete the Foreign National Tax Form\u003Cbr>􀁸 Note: The student employee will need the associated immigration and work authorization documents available to upload into the system.\u003Cbr>􀁸 Note: See Foreign National Tax Form Instructions for detailed information on how to complete this step | Foreign National Student Employee |  |\n| Action: Online (All) |  |  |\n| Complete the online I9\u003Cbr>􀁸 Go to [www.newI9.com](www.newI9.com)\u003Cbr>􀁸 Enter 18580 for the Employer Name or Code\u003Cbr>􀁸 Note: Section 1 must be completed by the student employee no later than the first day of employment\u003Cbr>􀁸 Note: Section 2 must be completed by the person who views the physical I9 documentation no later than the third day of employment\u003Cbr>􀁸 Note: Consult page 3 of the Form I-9, List of Acceptable Documents to view the documents that may be used for the completion of the I9 .\u003Cbr>􀁸 Note: The I9 is not complete until the acceptable documents are uploaded into the I9 system and E-verify is complete. | Section 1: Student Employee\u003Cbr>Section 2: Department or Student Employment Representative |  |\n\n\n| Action: Paperwork Submission (All) |  |  |\n| --- | --- | --- |\n| 􀁸 Include the student employee’s class schedule with the completed documents. If the student employee is not currently enrolled, but is eligible to be employed due to the “sandwich rule1”, include the previous semester’s schedule and a note indicating that he/she will be enrolled again the following semester.\u003Cbr>The Student New Hire process may be completed in one of the following two ways:\u003Cbr>􀁸 Upload all completed forms (utilizing the Bi-Weekly Paid Student Authorization Form as the coversheet), to the New Hire Secure Document Upload. OR\u003Cbr>􀁸 Send all completed forms (utilizing the Bi-Weekly Paid Student Authorization Form as the coversheet), in a marked envelope that reads as follows:\u003Cbr>Auburn University Human Resources\u003Cbr>Attention: Records\u003Cbr>Student Employment Paperwork\u003Cbr>*Please do not send duplicate packets, departments should choose to send via Secure Upload OR Campus Mail.\u003Cbr>*Incomplete packets will not be processed until all required documents are received (do not email or fax documents)\u003Cbr>*Ensure MVR Release Forms are sent to  weagleworkers@auburn.edu and not included with the above hiring packet.\u003Cbr>􀁸 Note: Human Resources is housed at the AU Administrative Complex located at 1550 East Glenn Avenue | Department |  |\n\nStudent Employment Contacts  \nAbbi Brown Amy Bruce ","cbCaisnDa7hp879w","https://ap.wps.com/l/cbCaisnDa7hp879w","pdf",791605,"English","# Hiring Checklist\n## Action: Paperwork (All)\n## Action: Paperwork (Drivers)\n## Action: Paperwork (Minors)\n## Action: Online (Foreign National)\n## Action: Online (All)\n## Action: Paperwork Submission (All)\n## Student Employment Contacts","[{\"question\":\"Which forms are required for all new hire student employees?\",\"answer\":\"Complete the Bi-Weekly Paid Student Authorization Form, Personal Data Form, W-4, A-4, and the applicable C-4 (Auburn City tax) when working within Auburn. Then submit the required documents and include the student’s class schedule with the packet.\"},{\"question\":\"What extra paperwork is needed if driving is part of the job?\",\"answer\":\"Complete the MVR Release Form and submit it to weagleworkers@auburn.edu separately from the rest of the hiring packet. Driving privileges are determined according to the University Fleet Safety Policy.\"},{\"question\":\"How should completed hiring packets be submitted?\",\"answer\":\"Either upload all completed forms using the Bi-Weekly Paid Student Authorization Form as the coversheet to the New Hire Secure Document Upload, or mail all forms in a marked envelope addressed to Auburn University Human Resources, Attention: Records, Student Employment Paperwork. Do not email or fax documents, and do not send duplicate packets.\"}]","Student Employment Hiring Checklist - New Hire Student Employment | PDF",1789815451]