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It guides teams to list stakeholder names and agencies and mark roles (executive, collector, manager, user) for each system component. The tool also rates participation using a 1–5 scale based on meeting attendance and active involvement. The results reveal representation or engagement gaps and support targeted action planning.",{"@graph":63,"@context":119},[64,80,102],{"@type":65,"itemListElement":66},"BreadcrumbList",[67,71,74,77],{"item":68,"name":69,"@type":70,"position":9},"https://docshare.wps.com","Home","ListItem",{"item":72,"name":10,"@type":70,"position":73},"https://docshare.wps.com/template/",2,{"item":75,"name":11,"@type":70,"position":76},"https://docshare.wps.com/template/presentations/",3,{"item":78,"name":59,"@type":70,"position":79},"https://docshare.wps.com/template/state-trcc-strategic-planning-toolbox-gap-analysis-tool/239908/",4,{"url":78,"name":59,"@type":81,"image":82,"author":87,"headline":59,"publisher":90,"fileFormat":93,"inLanguage":57,"description":61,"dateModified":94,"datePublished":95,"encodingFormat":93,"isAccessibleForFree":96,"interactionStatistic":97},"DigitalDocument",{"url":83,"@type":84,"width":85,"height":86},"https://docshare.wps.com/thumbnails/state-trcc-strategic-planning-toolbox-gap-analysis-tool/239908.png","ImageObject",442,249,{"name":88,"@type":89},"Maya Linwood","Person",{"url":68,"name":91,"@type":92},"DocShare","Organization","application/pdf","2026-10-31","2026-09-11",true,{"@type":98,"interactionType":99,"userInteractionCount":101},"InteractionCounter",{"@type":100},"ViewAction",10,{"@type":103,"mainEntity":104},"FAQPage",[105,111,115],{"name":106,"@type":107,"acceptedAnswer":108},"What does the Stakeholder Gap Analysis Tool measure in a traffic records strategic planning process?","Question",{"text":109,"@type":110},"It measures current levels of stakeholder representation and the level of engagement for key stakeholder roles across traffic records systems.","Answer",{"name":112,"@type":107,"acceptedAnswer":113},"How should stakeholders be recorded in the tool?",{"text":114,"@type":110},"Enter each stakeholder’s name and agency in the first column, including both TRCC members and non-members who regularly participate in TRCC activities.",{"name":116,"@type":107,"acceptedAnswer":117},"How is stakeholder engagement rated?",{"text":118,"@type":110},"Engagement is rated by placing an “X” in the appropriate participation column using a 1–5 scale based on meeting attendance in the previous six months and whether participation is active or minimal.","https://schema.org",{"og:url":78,"og:type":121,"og:title":59,"og:site_name":91,"og:description":61},"article",{"robots":123,"canonical":78},"index,follow",{"doc_id":125,"site_id":56},239908,1791719339,{"code":4,"msg":5,"data":128},{"doc_id":125,"user_id":129,"nickname":88,"user_avatar":130,"doc_module":9,"category_id":8,"category_name":11,"doc_title":59,"doc_description":61,"doc_content":131,"file_id":132,"file_url":133,"file_type":134,"file_size":135,"view_count":101,"is_deleted":4,"is_public":9,"is_downloadable":9,"audit_status":9,"page_count":136,"language":137,"language_code":57,"site_id":56,"html_lang":57,"table_of_contents":138,"faqs":139,"seo_title":140,"seo_description":61,"update_tm":141,"read_time":142},962084928432,"https://ap-avatar.wpscdn.com/davatar_155a257f0dc6eb9ab79c44ca47cae57d","State TRCC  \nStrategic Planning TOOLBOX  \nTable of Contents  \nGap Analysis Tool........................................................................................ 1  \nTraffic Records Stakeholder Map ............................................................ 3  \nPotential Stakeholder Benefits From Engagement .............................. 5  \nNeeds Identification Tool ......................................................................... 11  \nVision Development Tool......................................................................... 15  \nMission Development Tool ...................................................................... 17  \nSWOT Tool................................................................................................... 19  \nGoal Development Tool ............................................................... 21  \nPossible Projects Identification Tool ..................................................... 23  \nProject Prioritization Tool ........................................................................ 25  \nEstablishing Performance Measures Tool........................................... 31  \nAction Plan Tool ......................................................................................... 35  \niii State TRCC Strategic Planning Toolbox  \nGap Analysis Tool  \nfor your Traffic Records Strategic Plan  \nThe Stakeholder Gap Analysis Tool helps TRCCs identify current levels of stakeholder representation . The tool tracks executive, collector, manager, and user representation for each traffic records system . This exercise helps to make sure stakeholders provide as many viewpoints as practical for each traffic records system component during the strategic planning process.  \nRecord all stakeholders’ names and agencies (in parenthese) in the first column . The list should include TRCC members as well as non-members that regularly participate in TRCC activities, since both groups are important to the traffic records strategic planning process .  \nRecord an “X” in each column that best describes the role each stakeholder represents. An individual can satisfy multiple roles within or across multiple traffic records systems. For the most accurate analysis, only include their most primary roles (e.g. , do not list every stakeholder as a user of every system) .  \nRecord the level of engagement for each stakeholder by placing an “X” in the appropriate participation column . Use the following general descriptions to rate the level of participation:  \n1 = Has not attended a meeting in the previous 6 months  \n2 = Attends few meetings with minimal participation  \n3 = Attends few meetings with active participation  \n4 = Frequently attends meetings with minimal participation  \n5 = Frequently attends meeting with active participation  \nThe electonic spreadsheet version of the tool will calculate totals for participation and system representation . The results of the gap analysis exercise help identify areas where actions may be needed to increase representation or engagement. TRCC leadership can use a modified version of the tool (minus participation columns) to engage TRCC members in a discussion about opportunities to improve representation .  \nSee Chapter 2 in the State TRCC Strategic Planning Guide for a completed sample tool.  \n1 State TRCC Strategic Planning Toolbox  \n| nce | U |  |  |  |  |  |  |  |  |  |  |  |  |  |  |  |  |  |  |  |  |  |  |  |  |  |  |\n| --- | --- | --- | --- | --- | --- | --- | --- | --- | --- | --- | --- | --- | --- | --- | --- | --- | --- | --- | --- | --- | --- | --- | --- | --- | --- | --- | --- |\n| ury\u003Cbr>illa | M |  |  |  |  |  |  |  |  |  |  |  |  |  |  |  |  |  |  |  |  |  |  |  |  |  |  |\n| Inj\u003Cbr>rve | C |  |  |  |  |  |  |  |  |  |  |  |  |  |  |  |  |  |  |  |  |  |  |  |  |  |  |\n| Su | E |  |  |  |  |  |  |  |  |  |  |  |  |  |  |  |  |  |  |  |  |  |  |  |  |  |  |\n| n/ tion | U |  |  |  |  |  |  |  |  |  |  |  |  |  |  |  |  |  |  |  |  |  |  |  |  |  |  ","cbCailOnhteRhd6e","https://ap.wps.com/l/cbCailOnhteRhd6e","pdf",945047,36,"English","# Gap Analysis Tool\n## Stakeholder representation tracking\n## Participation and engagement rating\n## Using results to plan actions","[{\"question\":\"What does the Stakeholder Gap Analysis Tool measure in a traffic records strategic planning process?\",\"answer\":\"It measures current levels of stakeholder representation and the level of engagement for key stakeholder roles across traffic records systems.\"},{\"question\":\"How should stakeholders be recorded in the tool?\",\"answer\":\"Enter each stakeholder’s name and agency in the first column, including both TRCC members and non-members who regularly participate in TRCC activities.\"},{\"question\":\"How is stakeholder engagement rated?\",\"answer\":\"Engagement is rated by placing an “X” in the appropriate participation column using a 1–5 scale based on meeting attendance in the previous six months and whether participation is active or minimal.\"}]","State TRCC Strategic Planning Toolbox - Gap Analysis Tool | PDF",1789154773,13]