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The framework covers objectives, scope, roles and responsibilities within the purchasing function, and a complete procurement process cycle from indenting through receipt and final payment release. It establishes legal, accountable, ethical, environmental and economic principles, plus controls for risk management, continuous improvement, fairness and transparency. The SOP also specifies external provider approval, evaluation and re-evaluation, responsiveness rating, inspection, transportation, goods receipt, acceptance/rejection documentation, corrective actions, invoice verification, payment processing, and MIS checks.",{"@graph":63,"@context":119},[64,80,102],{"@type":65,"itemListElement":66},"BreadcrumbList",[67,71,74,77],{"item":68,"name":69,"@type":70,"position":9},"https://docshare.wps.com","Home","ListItem",{"item":72,"name":10,"@type":70,"position":73},"https://docshare.wps.com/template/",2,{"item":75,"name":36,"@type":70,"position":76},"https://docshare.wps.com/template/forms/",3,{"item":78,"name":59,"@type":70,"position":79},"https://docshare.wps.com/template/standard-operating-procedures-purchase/252392/",4,{"url":78,"name":59,"@type":81,"image":82,"author":87,"headline":59,"publisher":90,"fileFormat":93,"inLanguage":57,"description":61,"dateModified":94,"datePublished":95,"encodingFormat":93,"isAccessibleForFree":96,"interactionStatistic":97},"DigitalDocument",{"url":83,"@type":84,"width":85,"height":86},"https://docshare.wps.com/thumbnails/standard-operating-procedures-purchase/252392.png","ImageObject",442,249,{"name":88,"@type":89},"Aran","Person",{"url":68,"name":91,"@type":92},"DocShare","Organization","application/pdf","2026-10-23","2026-09-13",true,{"@type":98,"interactionType":99,"userInteractionCount":101},"InteractionCounter",{"@type":100},"ViewAction",7,{"@type":103,"mainEntity":104},"FAQPage",[105,111,115],{"name":106,"@type":107,"acceptedAnswer":108},"What is the objective of the purchase SOP?","Question",{"text":109,"@type":110},"The SOP describes the complete process for procuring goods and services, from the indenting stage through receipt of the material/service until release of the final payment.","Answer",{"name":112,"@type":107,"acceptedAnswer":113},"Where does the SOP apply?",{"text":114,"@type":110},"It applies to all domestic/import purchases in the company, including raw materials, components, packing materials, Capex, battery-related purchases, maintenance items, and similar categories.",{"name":116,"@type":107,"acceptedAnswer":117},"How are external providers approved and enlisted?",{"text":118,"@type":110},"For new external providers, the purchase department sends a vendor registration form to gather capability information. The Purchase and QA evaluation team reviews the registration information and conducts suitable visits, then enlists or rejects based on approval criteria.","https://schema.org",{"og:url":78,"og:type":121,"og:title":59,"og:site_name":91,"og:description":61},"article",{"robots":123,"canonical":78},"index,follow",{"doc_id":125,"site_id":56},252392,1790508268,{"code":4,"msg":5,"data":128},{"doc_id":125,"user_id":129,"nickname":88,"user_avatar":130,"doc_module":9,"category_id":35,"category_name":36,"doc_title":59,"doc_description":61,"doc_content":131,"file_id":132,"file_url":133,"file_type":134,"file_size":135,"view_count":101,"is_deleted":4,"is_public":9,"is_downloadable":9,"audit_status":9,"page_count":136,"language":137,"language_code":57,"site_id":56,"html_lang":57,"table_of_contents":138,"faqs":139,"seo_title":140,"seo_description":61,"update_tm":141,"read_time":142},137455076865,"https://ap-avatar.wpscdn.com/davatar_29158cc5080c5b710cf443261637dec0","| Standard Operating Procedures |  |\n| --- | --- |\n\nPurchase  \n|  | Name | Date |\n| --- | --- | --- |\n| Prepared By | Laxmiraman | Feb’2025 |\n| Reviewed & Approved By | K Sumanth | Feb’2025 |\n\n\n|  | Date | Status of Review |\n| --- | --- | --- |\n| Reviewed on | Feb’2025 | New Issue-A |\n| Next review | Feb’2026 | Rev.8 |\n\nHBL Procurement Policy  \nHBL and its External Providers are independent and HBL recognizes that mutually beneficial relationships enhance the ability of both to create value to our end Customers, Society and our Investors  \nPrinciples of Procurement activities are    \n• Legal  \n• Accountable and auditable  \n• Ethically, environmentally and socially responsible  \n• Economically effective  \n• Conducive to maintaining the organisation’s ability to exploit appropriate technological, commercial and organisational developments as they arise  \n• Capable of identifying, minimising and managing risks that may threaten the supply chain or the wider organisation  \n• Open to continuous improvement and development  \n• Fair & Transparent to all  \nTable of Contents / Index  \n\n| S. No. | Description | Section |\n| --- | --- | --- |\n| 1 | Title page | - |\n| 2 | Table of contents/ index | A |\n| 3 | Control Sheet | B |\n| 4 | Distribution list | C |\n| 5 | Objective | 1 |\n| 6 | Scope | 2 |\n| 7 | Purchase Structure And Responsibilities | 3 |\n| 8 | Procurement Process Cycle | 4 |\n| 9 | Definitions | 5 |\n| 10 | Processing of Purchase Requisitions | 6 |\n| 11 | Selection of External Provider | 7 |\n| 12 | Request for quote (RFQ) | 8 |\n| 13 | Purchase Order Processing | 9 |\n| 14 | Work Order Processing | 10 |\n| 15 | Follow-up of Delivery Schedule | 11 |\n| 16 | Inspection at External Provider’s premises | 12 |\n| 17 | Transportation of Purchased Material | 13 |\n| 18 | Goods Receipt | 14 |\n| 19 | Acceptance & Rejection, Documentation | 15 |\n| 20 | Corrective Action Request | 16 |\n| 21 | Invoice Verification | 17 |\n| 22 | Processing of Payments | 18 |\n| 23 | Checks & Controls (MIS) | 19 |\n| 24 | PPAP | 20 |\n| 25 | Annexure – I – Purchase Organisation |  |\n| 26 | Annexure – II – Procurement Process Cycle |  |\n|  |  |  |\n\nControl Sheet  \n\n| Rev | Section | Page | Revision Description | Revision |  | Remarks |\n| --- | --- | --- | --- | --- | --- | --- |\n|  |  |  |  | From | To |  |\n| 1 | 5 | 6 | Added paragraph (Responsiveness of External Provider) in section.5 | 3 | 4 |  |\n| 2 | 5 | 18 | Changed supplier evaluation frequency in Table-2 | 4 | 5 |  |\n| 3 | 20 | 23 | PPAP –Production part approval process defined and List of PPAP documents given | 5 | 6 |  |\n| 4 | 07 | 16 | Approved supplier list-Review frequency defined | 6 | 7 |  |\n| 5 | 7 | 19 | CHANGE MANAGEMENT | 7 | 8 |  |\n| 6 | 7 | 19 | Counterfeit information | 7 | 8 |  |\n| 7 | 7 | 19 | Conflict management | 7 | 8 |  |\n| 8 | 5 | 10 | Note: removed | 7 | 8 |  |\n| 9 | 5 | 13 | Cheque payment to finance paragraph changed to present scenario | 7 | 8 |  |\n| 10 | 8 | 19 | Sending RFQ’s and Comparison of Quotationsparagraph changed as per Change Management | 7 | 8 |  |\n| 11 | 9 | 19 | Purchase order processing paragraph updated | 7 | 8 |  |\n| 12 | Last page |  | SOP for samples included\u003Cbr>(Monitor & Regularize Samples Receipt – IMPORTs Category) | 7 | 8 |  |\n| 13 | 20 | 23 | PPAP –Production part approval process as Level-2 updated | 7 | 8 |  |\n|  |  |  |  |  |  |  |\n|  |  |  |  |  |  |  |\n\nDISTRIBUTION LIST  \n\n| S. No. | Copy No. | Distributed to | Location |\n| --- | --- | --- | --- |\n| 1 | 01 | Plant Head | Nandigaon |\n| 2 | 02 | Plant Head | S ’pet |\n| 3 | 03 | Plant Head | VZM |\n| 4 | 04 | Plant Head | VSEZ |\n|  |  |  |  |\n|  |  |  |  |\n|  |  |  |  |\n\n1.0  Objective  \nThe objective of the SOP is to describe the complete process for procuring goods and services in the company, starting from the indenting stage to the receipt of the material/service, till release of final payment.  \n2.0  Scope  \nThis SOP is applicable to all Domestic/Import purchases made in the  \ncompany, thus includes purchas","cbCaikkWPYZpi47O","https://ap.wps.com/l/cbCaikkWPYZpi47O","pdf",1631657,29,"English","# Objective\n# Scope\n# Purchase Structure And Responsibilities\n# Procurement Process Cycle\n# Definitions\n## External Provider approval and enlistment\n## Method of evaluation and re-evaluation of External Provider\n## Responsiveness rating of External Provider\n# Processing of Purchase Requisitions\n# Selection of External Provider\n# Request for quote (RFQ)\n# Purchase Order Processing\n# Work Order Processing\n# Follow-up of Delivery Schedule\n# Inspection at External Provider’s premises\n# Transportation of Purchased Material\n# Goods Receipt\n# Acceptance & Rejection, Documentation\n# Corrective Action Request\n# Invoice Verification\n# Processing of Payments\n# Checks & Controls (MIS)\n# PPAP","[{\"question\":\"What is the objective of the purchase SOP?\",\"answer\":\"The SOP describes the complete process for procuring goods and services, from the indenting stage through receipt of the material/service until release of the final payment.\"},{\"question\":\"Where does the SOP apply?\",\"answer\":\"It applies to all domestic/import purchases in the company, including raw materials, components, packing materials, Capex, battery-related purchases, maintenance items, and similar categories.\"},{\"question\":\"How are external providers approved and enlisted?\",\"answer\":\"For new external providers, the purchase department sends a vendor registration form to gather capability information. The Purchase and QA evaluation team reviews the registration information and conducts suitable visits, then enlists or rejects based on approval criteria.\"}]","Standard Operating Procedures - Purchase | PDF",1789261331,10]