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It defines the custodian role hierarchy and RACI matrix, covering institution registration, role account setup, and ongoing details updates for POC and backup POC. The SOP also specifies equipment onboarding steps, profile and calendar maintenance, facility booking workflow statuses, and issue handling/customer support, including disclaimers and exploration resources.",{"@graph":63,"@context":118},[64,80,101],{"@type":65,"itemListElement":66},"BreadcrumbList",[67,71,74,77],{"item":68,"name":69,"@type":70,"position":9},"https://docshare.wps.com","Home","ListItem",{"item":72,"name":10,"@type":70,"position":73},"https://docshare.wps.com/template/",2,{"item":75,"name":11,"@type":70,"position":76},"https://docshare.wps.com/template/presentations/",3,{"item":78,"name":59,"@type":70,"position":79},"https://docshare.wps.com/template/standard-operating-procedure-sop-for-institute-custodians-i-stem-portal-version-10/245606/",4,{"url":78,"name":59,"@type":81,"image":82,"author":87,"headline":59,"publisher":90,"fileFormat":93,"inLanguage":57,"description":61,"dateModified":94,"datePublished":95,"encodingFormat":93,"isAccessibleForFree":96,"interactionStatistic":97},"DigitalDocument",{"url":83,"@type":84,"width":85,"height":86},"https://docshare.wps.com/thumbnails/standard-operating-procedure-sop-for-institute-custodians-i-stem-portal-version-10/245606.png","ImageObject",442,249,{"name":88,"@type":89},"Gloria","Person",{"url":68,"name":91,"@type":92},"DocShare","Organization","application/pdf","2026-10-19","2026-09-12",true,{"@type":98,"interactionType":99,"userInteractionCount":15},"InteractionCounter",{"@type":100},"ViewAction",{"@type":102,"mainEntity":103},"FAQPage",[104,110,114],{"name":105,"@type":106,"acceptedAnswer":107},"Which institutions must register and list equipment on the I-STEM portal?","Question",{"text":108,"@type":109},"Institutions with publicly funded research equipment costing Rs. 20 lakh or more must be registered and have their equipment listed on I-STEM. Institutions may also register even if the equipment is not government-funded.","Answer",{"name":111,"@type":106,"acceptedAnswer":112},"What are the responsibilities of the POC and Backup POC in an institution?",{"text":113,"@type":109},"Each registered institution must nominate one Point of Contact (POC) and one Backup POC, nominated by the Head of the Institution. They should be reachable and have sufficient time to coordinate with the I-STEM team, including updating contact details when required.",{"name":115,"@type":106,"acceptedAnswer":116},"What stages does the Facility Booking Record (FBR) workflow include and how is each handled?",{"text":117,"@type":109},"The FBR workflow includes Pending (allocate or reject), Slot Allocated (reschedule, mark executed, or reject), Executed (feedback and download certificate), Rejected (reschedule), and Cancelled.","https://schema.org",{"og:url":78,"og:type":120,"og:title":59,"og:site_name":91,"og:description":61},"article",{"robots":122,"canonical":78},"index,follow",{"doc_id":124,"site_id":56},245606,1791394751,{"code":4,"msg":5,"data":127},{"doc_id":124,"user_id":128,"nickname":88,"user_avatar":129,"doc_module":9,"category_id":8,"category_name":11,"doc_title":59,"doc_description":61,"doc_content":130,"file_id":131,"file_url":132,"file_type":133,"file_size":134,"view_count":15,"is_deleted":4,"is_public":9,"is_downloadable":9,"audit_status":9,"page_count":135,"language":136,"language_code":57,"site_id":56,"html_lang":57,"table_of_contents":137,"faqs":138,"seo_title":139,"seo_description":61,"update_tm":140,"read_time":141},2336474459895,"https://ap-avatar.wpscdn.com/avatar/22000baeef7a5ed0655?x-image-process=image/resize,m_fixed,w_180,h_180&k=1786071322749376916","Standard Operating Procedure (SOP) for  \nInstitute Custodians:  \nI-STEM Portal  \nVersion: 1.0  \nLast Updated on: Oct 10, 2025  \nEffective from: Oct 15, 2025  \n\n| Custodian Role | Representation on I-STEM Portal |\n| --- | --- |\n| Institute Head | IN |\n| Institute Representative | IR |\n| Department Representative | DP |\n| Faculty In-charge | FI |\n| Facility Coordinator | FC |\n| Equipment Operator | OP |\n\nStandard Operating Procedure (SOP) for Institute Custodians: I-STEM Portal  \nContents  \n\n| Sl. No. | Contents | Applicable to | Page\u003Cbr>No. |\n| --- | --- | --- | --- |\n| 1 | Introduction, Vision, Mission and Strategic Objectives | All custodians | 2 |\n| 2 | Institution Registration, Institute Custodian Role Hierarchy, RACI Matrix and Details Update |  | 3 – 5 |\n| 2.1 | Institution Registration | Concerned Person | 3 |\n| 2.2 | Institute Custodian Role Hierarchy and RACI Matrix | All custodians | 4 |\n| 2.3 | Update of Institution Details | IN/IR | 5 |\n| 3 | Create an Institute Representative Account | IN/IR | 5 |\n| 4 | Create Department and Department Representative account | IN/IR | 6 |\n| 4.1 | Create Department | IN/IR | 6 |\n| 4.2 | Create a Department Representative account | IN/IR | 6 |\n| 5 | Create a Faculty In-charge account, Facility, and Facility Coordinator account | IN/IR/DP | 7 – 8 |\n| 5.1 | Create a Faculty In-charge account | IN/IR/DP | 7 |\n| 5.2 | Create a Facility | IN/IR/DP | 8 |\n| 5.3 | Create a Facility Coordinator account | IN/IR/DP/FI | 8 |\n| 6 | Create an Equipment Operator/Technologist account | IN/IR/DP/FI/FC | 9 |\n| 7 | Enlisting of Equipment | IN/IR/DP/FI/FC | 10 – 13 |\n| 7.1 | Equipment Upload | IN/IR/DP/FI/FC | 10 |\n| 7.2 | Equipment Profile Update | IN/IR/DP/FI/FC | 11 |\n| 7.3 | Sample List | All custodians | 11 |\n| 7.4 | Maintaining Equipment Calendar | All custodians | 12 |\n| 7.5 | Customized Service Request Form (CSRF) | All custodians | 12 |\n| 7.6 | Equipment-Operator mapping | IN/IR/DP/FI/FC | 13 |\n| 7.7 | Equipment Usage Rate Update | All custodians | 13 |\n| 8 | Facility Booking Record (FBR) Workflow | All custodians | 14 – 19 |\n| 8.1 | FBR Status: Pending (Action: Allocate or Reject) | All custodians | 16 |\n| 8.2 | FBR Status: Slot Allocated\u003Cbr>(Action: Reschedule, Mark FBR as Executed, Reject) | All custodians | 17 |\n| 8.3 | FBR Status: Executed\u003Cbr>(Action: Feedback, Download FBR Certificate) | All custodians | 18 |\n| 8.4 | FBR Status: Rejected (Action: Reschedule) | All custodians | 19 |\n| 8.5 | FBR Status: Cancelled | All custodians | 19 |\n| 9 | Disclaimer | For all custodians | 20 |\n| 10 | Issue Handling and Customer Support | For all custodians | 21 |\n| 11 | QR Codes to Explore the I-STEM Stakeholder Kit & YouTube Playlists | For all custodians | 22 |\n\nStandard Operating Procedure (SOP) for Institute Custodians: I-STEM Portal  \n1. Introduction, Vision, Mission and Strategic Objectives  \nAbout I-STEM  \nThe Indian Science, Technology, and Engineering facilities Map (I-STEM) is an interactive web portal designed to accelerate scientific progress in India. This initiative, conceived and supported by the Office of the Principal Scientific Adviser to the Government of India, creates a centralized platform for sharing publicly funded R&D equipment and facilities across various institutions throughout the country.  \nVision  \nTo establish India as a global leader in equitable scientific innovation by democratizing access to advanced research infrastructure and fostering a dynamic R&D ecosystem that seamlessly connects academia, industry, and grassroots innovators.  \nMission  \nTo transform India’s scientific landscape through a unified digital platform that promotes transparency, inclusivity, and accountability while ensuring the optimal utilization of publicly funded research facilities—driving self-reliance (Atmanirbhar Bharat) and strengthening India’s global innovation footprint.  \nStrategic Objectives  \n1. Universal Access & Resource Optimization  \no Double the number of publicly funded R&D equip","cbCaisrcarWGP2Fa","https://ap.wps.com/l/cbCaisrcarWGP2Fa","pdf",5491654,23,"English","# 1. Introduction, Vision, Mission and Strategic Objectives\n# 2. Institution Registration, Institute Custodian Role Hierarchy, RACI Matrix and Details Update\n## 2.1 Institution Registration\n## 2.2 Institute Custodian Role Hierarchy and RACI Matrix\n## 2.3 Update of Institution Details\n# 3. Create an Institute Representative Account\n# 4. Create Department and Department Representative account\n## 4.1 Create Department\n## 4.2 Create a Department Representative account\n# 5. Create a Faculty In-charge account, Facility, and Facility Coordinator account\n## 5.1 Create a Faculty In-charge account\n## 5.2 Create a Facility\n## 5.3 Create a Facility Coordinator account\n# 6. Create an Equipment Operator/Technologist account\n# 7. Enlisting of Equipment\n## 7.1 Equipment Upload\n## 7.2 Equipment Profile Update\n## 7.3 Sample List\n## 7.4 Maintaining Equipment Calendar\n## 7.5 Customized Service Request Form (CSRF)\n## 7.6 Equipment-Operator mapping\n## 7.7 Equipment Usage Rate Update\n# 8. Facility Booking Record (FBR) Workflow\n## 8.1 FBR Status: Pending\n## 8.2 FBR Status: Slot Allocated\n## 8.3 FBR Status: Executed\n## 8.4 FBR Status: Rejected\n## 8.5 FBR Status: Cancelled\n# 9. Disclaimer\n# 10. Issue Handling and Customer Support\n# 11. QR Codes to Explore the I-STEM Stakeholder Kit & YouTube Playlists","[{\"question\":\"Which institutions must register and list equipment on the I-STEM portal?\",\"answer\":\"Institutions with publicly funded research equipment costing Rs. 20 lakh or more must be registered and have their equipment listed on I-STEM. Institutions may also register even if the equipment is not government-funded.\"},{\"question\":\"What are the responsibilities of the POC and Backup POC in an institution?\",\"answer\":\"Each registered institution must nominate one Point of Contact (POC) and one Backup POC, nominated by the Head of the Institution. They should be reachable and have sufficient time to coordinate with the I-STEM team, including updating contact details when required.\"},{\"question\":\"What stages does the Facility Booking Record (FBR) workflow include and how is each handled?\",\"answer\":\"The FBR workflow includes Pending (allocate or reject), Slot Allocated (reschedule, mark executed, or reject), Executed (feedback and download certificate), Rejected (reschedule), and Cancelled.\"}]","Standard Operating Procedure (SOP) for Institute Custodians - I-STEM Portal - Version 1.0 | PDF",1789229813,8]