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for Faculty & Academic Staff and Executive Management Positions  \nUpdated October 2025  \nTable of Contents  \nHIRING PROCESS OVERVIEW______________________________________________________________5  \nFACULTY & ACADEMIC STAFF _____________________________________________________________6  \nInitiating Position Request in EBS ________________________________________________________6  \nSecurity Roles _______________________________________________________________________6  \nPOSITION REQUEST GENERAL NAVIGATION__________________________________________________7  \nSaving the Form _____________________________________________________________________7  \nNavigating the Form __________________________________________________________________7  \nCopying Information into Forms_________________________________________________________7  \nEntering Information into Forms ________________________________________________________8  \nGETTING STARTED______________________________________________________________________9  \nFAS Approved Position Request _________________________________________________________9  \nOrganizational Assignment _____________________________________________________________9  \nEnterprise Structure ________________________________________________________________ 10  \nAdministrative Address______________________________________________________________ 10  \nCost Distribution ___________________________________________________________________ 10  \nPosting Details_____________________________________________________________________ 10  \nPosition Description ________________________________________________________________ 11  \nCommittee Information _____________________________________________________________ 12  \nAdvertising/Sourcing Options _________________________________________________________ 12  \nAttachments ______________________________________________________________________ 12  \nSummary Form ____________________________________________________________________ 13  \nReview Form ______________________________________________________________________ 13  \nWhat happens next_________________________________________________________________ 13  \nAPPLICANT TRACKING SYSTEM__________________________________________________________ 13  \nAccess the Applicant Tracking System __________________________________________________ 13  \nGeneral Applicant Tracking System Navigation ___________________________________________ 13  \nMANAGING JOBS ____________________________________________________________________ 14  \nHow to Find Your Jobs – Primary Staffing Coordinator and Staffing Coordinator Backup 1 _________ 14  \nHow to Filter the Manage Jobs Screen __________________________________________________ 15  \nHow to Find Your Jobs – Primary Staffing Coordinator and Staffing Coordinator Backup 2 _________ 15  \nJOB CARD __________________________________________________________________________ 16  \nJob Card – Position Info Tab __________________________________________________________ 16  \nJob Card – Notes Tab _______________________________________________________________ 16  \nJob Card – Documents Tab ___________________________________________________________ 16  \nMANAGE APPLICATIONS_______________________________________________________________ 17  \nBulk Actions_______________________________________________________________________ 18  \nBulk Compile and Send ______________________________________________________________ 20  \nApplicant Card_____________________________________________________________________ 20  \nCHANGING APPLICANT STATUSES _____________________________________________________ 21  \nConfirm Status Change ______________________________________________________________ 21  \nEVENTS (OPTIONAL FUNCTIONALITY) _____________________________________________________23  \nCreate a New Event_________________________________________________________________ 23  \nCreate Timeslots fo","cbCaicybETu9if2U","https://ap.wps.com/l/cbCaicybETu9if2U","pdf",5945401,35,"English","# Hiring Process Overview\n# Faculty & Academic Staff\n## Initiating Position Request in EBS\n## Security Roles\n# Position Request General Navigation\n## Saving the Form\n## Navigating the Form\n# Getting Started\n## FAS Approved Position Request\n## Organizational Assignment\n# Applicant Tracking System\n## Access the Applicant Tracking System\n## General Navigation\n# Managing Jobs\n## Find Jobs and Filter the Screen\n# Job Card\n## Position Info\n## Notes and Documents\n# Manage Applications\n## Bulk Actions\n## Applicant Card\n# Changing Applicant Statuses\n## Confirm Status Change\n# Events (Optional Functionality)\n## Create New Event\n## Manage Events\n# References\n## Request Reference Information\n## Upload Reference Letters\n# Offers\n## Monitor and Manage Offers\n## Request and Monitor CBC\n# Appendix\n## Reporting","[{\"question\":\"How is a faculty or academic staff position request initiated in EBS?\",\"answer\":\"The guide describes initiating the position request in EBS and completing the required position request form fields. It also covers saving and navigating the form, plus copying and entering information into the forms.\"},{\"question\":\"What workflow steps are involved in managing jobs and applications in the Applicant Tracking System?\",\"answer\":\"It explains how to access and navigate the Applicant Tracking System, find and filter jobs, use the job card tabs (position info, notes, documents), and manage applications. It also covers bulk actions and compiling/sending applicants.\"},{\"question\":\"When should a Criminal Background Check (CBC) be requested, and how is it monitored?\",\"answer\":\"The guide includes a section on when to request a CBC and the process for requesting a background check and selecting the package. It also explains how to monitor the background check and how result pages update with final outcomes.\"}]","Staffing Coordinator Guide for Faculty & Academic Staff and Executive Management Positions - Updated October 2025 | PDF",1789346845]