[{"data":1,"prerenderedAt":-1},["ShallowReactive",2],{"detail-sidebar-cat-1-en-105":3,"doc-seo-282896-105":53,"doc-detail-282896-en":127},{"code":4,"msg":5,"data":6},0,"success",[7,14,19,24,29,34,39,44,49],{"id":8,"doc_module":9,"doc_module_name":10,"category_name":11,"show_sort_weight":12,"slug":13},11,1,"Template","Presentations",90,"presentations",{"id":15,"doc_module":9,"doc_module_name":10,"category_name":16,"show_sort_weight":17,"slug":18},12,"Resumes",80,"resumes",{"id":20,"doc_module":9,"doc_module_name":10,"category_name":21,"show_sort_weight":22,"slug":23},14,"Invoices",70,"invoices",{"id":25,"doc_module":9,"doc_module_name":10,"category_name":26,"show_sort_weight":27,"slug":28},15,"Posters",60,"posters",{"id":30,"doc_module":9,"doc_module_name":10,"category_name":31,"show_sort_weight":32,"slug":33},16,"Social Media",50,"social-media",{"id":35,"doc_module":9,"doc_module_name":10,"category_name":36,"show_sort_weight":37,"slug":38},17,"Forms",40,"forms",{"id":40,"doc_module":9,"doc_module_name":10,"category_name":41,"show_sort_weight":42,"slug":43},18,"Letters",30,"letters",{"id":45,"doc_module":9,"doc_module_name":10,"category_name":46,"show_sort_weight":47,"slug":48},21,"Paper Templates",5,"papers-templates",{"id":50,"doc_module":9,"doc_module_name":10,"category_name":51,"show_sort_weight":4,"slug":52},158,"General","general-158",{"code":4,"msg":54,"data":55},"ok",{"site_id":56,"language":57,"slug":58,"title":59,"keywords":60,"description":61,"schema_data":62,"social_meta":120,"head_meta":122,"extra_data":124,"updated_unix":126},105,"en","staff-report-review-and-approve-policyprocedure-no-2909","Staff Report - Review and Approve Policy/Procedure No. 2909","","Staff presents the Board with a recommendation to review and approve Policy/Procedure No. 2909 for Biola Community Center use by outside groups and community members requesting special events. The policy establishes a process separate from standard facility hall rentals, clarifying that it applies when no fee or deposit is normally required. Requests must be submitted 30 days in advance with a designated application form, required waiver and insurance documentation, and an indemnification agreement, followed by staff review and approval by the General Manager or Board.",{"@graph":63,"@context":119},[64,80,102],{"@type":65,"itemListElement":66},"BreadcrumbList",[67,71,74,77],{"item":68,"name":69,"@type":70,"position":9},"https://docshare.wps.com","Home","ListItem",{"item":72,"name":10,"@type":70,"position":73},"https://docshare.wps.com/template/",2,{"item":75,"name":41,"@type":70,"position":76},"https://docshare.wps.com/template/letters/",3,{"item":78,"name":59,"@type":70,"position":79},"https://docshare.wps.com/template/staff-report-review-and-approve-policyprocedure-no-2909/282896/",4,{"url":78,"name":59,"@type":81,"image":82,"author":87,"headline":59,"publisher":90,"fileFormat":93,"inLanguage":57,"description":61,"dateModified":94,"datePublished":95,"encodingFormat":93,"isAccessibleForFree":96,"interactionStatistic":97},"DigitalDocument",{"url":83,"@type":84,"width":85,"height":86},"https://docshare.wps.com/thumbnails/staff-report-review-and-approve-policyprocedure-no-2909/282896.png","ImageObject",442,249,{"name":88,"@type":89},"\tCallum ","Person",{"url":68,"name":91,"@type":92},"DocShare","Organization","application/pdf","2026-10-19","2026-09-16",true,{"@type":98,"interactionType":99,"userInteractionCount":101},"InteractionCounter",{"@type":100},"ViewAction",6,{"@type":103,"mainEntity":104},"FAQPage",[105,111,115],{"name":106,"@type":107,"acceptedAnswer":108},"What is Policy/Procedure No. 2909 for Biola Community Center use?","Question",{"text":109,"@type":110},"It defines the procedure for third-party community members or outside organizations to request the Community Center for special events that are typically community benefit activities. It is separate from the standard facility rental process that involves a deposit and rental fee.","Answer",{"name":112,"@type":107,"acceptedAnswer":113},"What documents must applicants submit with the request?",{"text":114,"@type":110},"Applicants must submit a designated application form at least 30 days before the event, a signed waiver and release of liability, proof of insurance naming the District as an additional insured, and a signed indemnification agreement (template provided upon request).",{"name":116,"@type":107,"acceptedAnswer":117},"How are requests reviewed and approved?",{"text":118,"@type":110},"District staff reviews applications and materials for completeness. Once complete, the packet is submitted to the General Manager or the Board for review and approval, and the District may deny requests that pose operational or legal risk.","https://schema.org",{"og:url":78,"og:type":121,"og:title":59,"og:site_name":91,"og:description":61},"article",{"robots":123,"canonical":78},"index,follow",{"doc_id":125,"site_id":56},282896,1791334210,{"code":4,"msg":5,"data":128},{"doc_id":125,"user_id":129,"nickname":88,"user_avatar":130,"doc_module":9,"category_id":40,"category_name":41,"doc_title":59,"doc_description":61,"doc_content":131,"file_id":132,"file_url":133,"file_type":134,"file_size":135,"view_count":101,"is_deleted":4,"is_public":9,"is_downloadable":9,"audit_status":9,"page_count":136,"language":137,"language_code":57,"site_id":56,"html_lang":57,"table_of_contents":138,"faqs":139,"seo_title":140,"seo_description":61,"update_tm":141,"read_time":76},137451211410,"https://ap-avatar.wpscdn.com/avatar/2000bb0a9246f588df?x-image-process=image/resize,m_fixed,w_180,h_180&k=1786362646172706240","STAFF REPORT  \nSUBJECT:  \nAGENDA ITEM: MEETING DATE:  \n14  \nMay 15, 2025  \nREVIEW AND APPROVE POLICY/PROCEDURE NO. 2909 FOR BIOLA COMMUNITY CENTER USE REGARDING EVENT REQUESTS AND APPROVAL PROCESS  \nRECOMMENDATION:  \nStaff recommends the Board provide feedback and consider approval of Policy No. 2909.  \nBACKGROUND:  \nAt the April 17, 2025 Board meeting, staff was directed to draft a formal policy outlining the process for third-party use of the Biola Community Center for special events where typically there are no charge or fees as these are mainly all community events.  \nDISCUSSION:  \nThe Board is encouraged to review the draft policy and provide comments or revisions prior to final adoption.  \nPolicy No. 2909 establishes the procedure for outside groups or community members to request use of the Community Center for public benefit events. It is separate from the standard facility rental process.  \nKey provisions include:  \n• Requests must be submitted at least 30 days in advance using the designated application form.  \n• Applicants must provide a signed Waiver of Liability, an Indemnification Agreement, and proof of insurance naming the District as an additional insured.  \n• District staff will review all materials. Requests may be approved by the General Manager or referred to the Board.  \n• The District may deny any request that poses operational or legal risk.  \n• The Policy provides the following Attachments: Application Form – Third-Party Event Request , Sample Waiver and Release of Liability (Template A) , Sample Indemnification Agreement (Template B) , and Biola Community Center Facility Use Agreement.  \nApproved applicants will be notified once all documents are reviewed.They will need to sign a Facility Use Agreement and must comply with all District rules. Failure to comply with requirements may result in revocation of approval and/or denial of future use.  \nFISCAL IMPACT:  \nThere is no anticipated immediate fiscal impact associated with this item.  \nPREPARED BY:  \nMarisol Camacho, Interim General Manager Attachments: DRAFT BCSD Policy No. 2909  \nBiola Community Services District  \nPOLICY AND PROCEDURE HANDBOOK   \nPOLICY: Biola Community Center Use: Event Request and Approval Process  \nPOLICY NUMBER: 2909  \nPurpose: This procedure outlines the process for third-party community members or outside organizations requesting to use the Biola Community Center for special events. This procedure does not apply to standard hall rentals where a deposit and rental fee are paid. Instead, this applies to use requests where no fee or deposit is normally required.  \nPolicy: As per prior Board direction, all third-party requestors must:  \n1. Sign a written waiver and release of liability.  \n2. Add the Biola Community Services District (\"District\") as an additional insured under their liability insurance policy.  \n3. Enter into an indemnification agreement with the District.  \nProcedure:  \n1. Submit Request:  \no Interested third parties (e.g. , community groups, outside organizations) must complete and submit the \"Biola Community Center Use Application – Third Party Request\" form.  \no The completed application must be submitted at least 30 days prior to the proposed event date.  \n2. Attach Required Documents:  \no A signed waiver and release of liability.  \no A certificate of insurance naming the District as an additional insured.  \no A signed indemnification agreement (template provided by the District upon request) .  \n3. District Review:  \no Staff will review the submitted application and documents for completeness.  \no If any documents are missing or incomplete, the applicant will be contacted to provide the necessary items.  \n4. Board or General Manager Approval:  \no Once complete, the application packet will be submitted to the General Manager (or the Board if deemed necessary) for review and approval.  \no The District reserves the right to deny any use request that poses an unreasonable risk or conflicts with District operati","cbCaihxD3RHK6zIJ","https://ap.wps.com/l/cbCaihxD3RHK6zIJ","pdf",397800,9,"English","# Review and Approve Policy/Procedure No. 2909\n## Background\n## Discussion and Key Provisions\n## Fiscal Impact\n## Policy and Procedure Handbook Content","[{\"question\":\"What is Policy/Procedure No. 2909 for Biola Community Center use?\",\"answer\":\"It defines the procedure for third-party community members or outside organizations to request the Community Center for special events that are typically community benefit activities. It is separate from the standard facility rental process that involves a deposit and rental fee.\"},{\"question\":\"What documents must applicants submit with the request?\",\"answer\":\"Applicants must submit a designated application form at least 30 days before the event, a signed waiver and release of liability, proof of insurance naming the District as an additional insured, and a signed indemnification agreement (template provided upon request).\"},{\"question\":\"How are requests reviewed and approved?\",\"answer\":\"District staff reviews applications and materials for completeness. Once complete, the packet is submitted to the General Manager or the Board for review and approval, and the District may deny requests that pose operational or legal risk.\"}]","Staff Report - Review and Approve Policy/Procedure No. 2909 | PDF",1789584618]