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The role includes creating office-level preservation and access plans, submitting annual activity reports, managing document protection from filing through indexing and storage, and overseeing conservation, repair, inventory, and user/community management. 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They also create a general preservation/access plan and report annually to the Clerk with activity progress and priorities.","Answer",{"name":111,"@type":106,"acceptedAnswer":112},"How does the staff archivist manage preservation activities day to day?",{"text":113,"@type":109},"They manage document protection from filing through indexing, binding, storage, and use in reading rooms. They oversee conservation and repair programs, recommend preservation procedures and projects with cost assessment, and perform quality control on bound or rebound volumes.",{"name":115,"@type":106,"acceptedAnswer":116},"What access and digitization tasks are included in the role?",{"text":117,"@type":109},"The archivist maintains reference services in person and via Internet, studies and corrects finding aids, oversees volume-level inventory, and supports user training such as the Real Estate Search Form. 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When called upon, the Archivist also makes recommendations for preservation of and access to the records of the Civil Division. After observation and study of the Archives and Civil systems, the Archivist should create a general plan for the office in the areas of preservation and access. At the conclusion of each year, the Archivist should submit to the Clerk an annual report on the activities and records received by the office, comparing the progress of activities to the general plan for the office and suggesting priorities for the upcoming year.  \nPreservation in General  \n1. Manage the protection of documents from the time of filing through indexing, binding, storage and use in reading rooms. Keep records on storage capacity of office. Allocate space for both incoming acts and existing bound volumes.  \n2. In cooperation with staff conservationists, oversee program of conservation and repair of notarial bindings, and pages, conveyance and mortgage volumes and pages, and Civil District Court case files.  \n3. In cooperation with Deputy Clerks for Conveyance, Mortgage, and Civil Divisions, make recommendations for preservation, repair, and storage of Conveyance and Mortgage volumes and Civil District Court records. This will include devising a plan for these offices to follow, assisting with its execution, and reporting on progress.  \n4. Report to Clerk on preservation needs of collection. Recommend procedures and preservation projects, assessing costs.  \n5. Oversee management of user community. Observe system of use and copying for areas of weakness. Plan for security of records.  \n6. Make disaster plans for office, allocating tasks for categories of staff. Oversee execution of plan in time of emergency. Order and maintain supplies for plan.  \nAccess in General  \n1. Become completely familiar with Archives collection, history of office, notarial and civil law procedures, and methods of title research.  \n2. Devise and maintain reference services for research community, both in person and via Internet. Oversee reference and outreach services.  \n3. Study, expand, and correct finding aids where needed. Assign staff projects in this area.  \n4. Oversee completion of volume-level inventory of collection on 5th, 3rd, and 2nd floors of office. Including conservation, size and condition of each volume. Assign staff projects in this area for less busy blocks of time.  \nSpecific Duties  \nPreservation  \n1. Track incoming record volume and project number of volumes that will result from binding them.  \n2. Analyze incoming paper trail from filing to storage to ensure protection of paper and  \nsafeguarding of all parts of acts. Make recommendations for any needed changes in system.  \n3. Track number of visitors and daily wear on volumes.  \n4. Make recommendations about user management.  \n5. Manage to ensure usefulness and efficiency.  \n6. Become familiar with existing binding specifications in general, as well as with those being used in current projects.  \n7. Perform quality control checks on all bound or rebound volumes upon return to office.  \n8. Manage handling of volumes removed from shelves more than one day.  \nKatrina Volumes and FEMA-funded projects  \n1. Become familiar with volumes damaged in Hurricane Katrina.  \n2. Study spreadsheet identifying volumes and become familiar with identified levels and categories of damage.  \n3. Become familiarize with existing staff, methods, and procedures being used to address damage to volumes.  \n4. Assist Conservator with sequestering system for mold-damages volumes.  \n5. Learn State of Louisiana \"PA\" (Public Access) system for digitally managing and making reports for FEMA-funded projects in the state  \n","cbCairCkoFvPL2N4","https://ap.wps.com/l/cbCairCkoFvPL2N4","pdf",28250,"English","# General Responsibilities\n# Preservation in General\n# Access in General\n# Specific Duties\n## Preservation\n## Katrina Volumes and FEMA-funded projects\n## Maintenance\n## Access\n## Outreach","[{\"question\":\"What are the staff archivist’s core responsibilities for preservation and access?\",\"answer\":\"The archivist ensures preservation and balance of access to the Land Division records and, when requested, makes recommendations for the Civil Division records. 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