[{"data":1,"prerenderedAt":-1},["ShallowReactive",2],{"detail-sidebar-cat-1-en-105":3,"doc-seo-239770-105":53,"doc-detail-239770-en":126},{"code":4,"msg":5,"data":6},0,"success",[7,14,19,24,29,34,39,44,49],{"id":8,"doc_module":9,"doc_module_name":10,"category_name":11,"show_sort_weight":12,"slug":13},11,1,"Template","Presentations",90,"presentations",{"id":15,"doc_module":9,"doc_module_name":10,"category_name":16,"show_sort_weight":17,"slug":18},12,"Resumes",80,"resumes",{"id":20,"doc_module":9,"doc_module_name":10,"category_name":21,"show_sort_weight":22,"slug":23},14,"Invoices",70,"invoices",{"id":25,"doc_module":9,"doc_module_name":10,"category_name":26,"show_sort_weight":27,"slug":28},15,"Posters",60,"posters",{"id":30,"doc_module":9,"doc_module_name":10,"category_name":31,"show_sort_weight":32,"slug":33},16,"Social Media",50,"social-media",{"id":35,"doc_module":9,"doc_module_name":10,"category_name":36,"show_sort_weight":37,"slug":38},17,"Forms",40,"forms",{"id":40,"doc_module":9,"doc_module_name":10,"category_name":41,"show_sort_weight":42,"slug":43},18,"Letters",30,"letters",{"id":45,"doc_module":9,"doc_module_name":10,"category_name":46,"show_sort_weight":47,"slug":48},21,"Paper Templates",5,"papers-templates",{"id":50,"doc_module":9,"doc_module_name":10,"category_name":51,"show_sort_weight":4,"slug":52},158,"General","general-158",{"code":4,"msg":54,"data":55},"ok",{"site_id":56,"language":57,"slug":58,"title":59,"keywords":60,"description":61,"schema_data":62,"social_meta":119,"head_meta":121,"extra_data":123,"updated_unix":125},105,"en","st-helens-borough-council-event-safety-advisory-group-event-planning-guidance","St Helens Borough Council Event Safety Advisory Group - Event Planning Guidance","","Event Planning Guidance for St Helens Borough Council’s Event Safety Advisory Group (ESAG) explains the notification and safety-check process required to progress an event through seven stages. It specifies lead times based on expected attendance, outlines risk levels (low, medium, high) and assessment outcomes, and describes what must be submitted at approval, including a risk assessment, public liability insurance, site map, and event management plan. It also covers circulation for ESAG comment, feedback and amendment cycles, resubmission deadlines, and attending the ESAG meeting for final approval.",{"@graph":63,"@context":118},[64,80,101],{"@type":65,"itemListElement":66},"BreadcrumbList",[67,71,74,77],{"item":68,"name":69,"@type":70,"position":9},"https://docshare.wps.com","Home","ListItem",{"item":72,"name":10,"@type":70,"position":73},"https://docshare.wps.com/template/",2,{"item":75,"name":41,"@type":70,"position":76},"https://docshare.wps.com/template/letters/",3,{"item":78,"name":59,"@type":70,"position":79},"https://docshare.wps.com/template/st-helens-borough-council-event-safety-advisory-group-event-planning-guidance/239770/",4,{"url":78,"name":59,"@type":81,"image":82,"author":87,"headline":59,"publisher":90,"fileFormat":93,"inLanguage":57,"description":61,"dateModified":94,"datePublished":95,"encodingFormat":93,"isAccessibleForFree":96,"interactionStatistic":97},"DigitalDocument",{"url":83,"@type":84,"width":85,"height":86},"https://docshare.wps.com/thumbnails/st-helens-borough-council-event-safety-advisory-group-event-planning-guidance/239770.png","ImageObject",442,249,{"name":88,"@type":89},"River Wang","Person",{"url":68,"name":91,"@type":92},"DocShare","Organization","application/pdf","2026-10-18","2026-09-11",true,{"@type":98,"interactionType":99,"userInteractionCount":47},"InteractionCounter",{"@type":100},"ViewAction",{"@type":102,"mainEntity":103},"FAQPage",[104,110,114],{"name":105,"@type":106,"acceptedAnswer":107},"How far in advance do I need to submit the Event Notification Form and Event Safety Check?","Question",{"text":108,"@type":109},"Submission lead times depend on expected attendance: at least 12 weeks for under 1000, 24 weeks for 1000–5000, and 36 weeks for over 5000.","Answer",{"name":111,"@type":106,"acceptedAnswer":112},"What happens after Stage 2 when my event is assessed?",{"text":113,"@type":109},"Your event will be assessed based on the information in the Event Notification Form and Event Safety Checklist. Low-risk events may not proceed to ESAG, medium-risk events may need to proceed, and high-risk events will need to proceed.",{"name":115,"@type":106,"acceptedAnswer":116},"What documents must be provided once my event is approved to go to ESAG?",{"text":117,"@type":109},"You must provide a risk assessment, public liability insurance, an online map/site plan, and an event management plan no later than 10 weeks prior to the event.","https://schema.org",{"og:url":78,"og:type":120,"og:title":59,"og:site_name":91,"og:description":61},"article",{"robots":122,"canonical":78},"index,follow",{"doc_id":124,"site_id":56},239770,1790430757,{"code":4,"msg":5,"data":127},{"doc_id":124,"user_id":128,"nickname":88,"user_avatar":129,"doc_module":9,"category_id":40,"category_name":41,"doc_title":59,"doc_description":61,"doc_content":130,"file_id":131,"file_url":132,"file_type":133,"file_size":134,"view_count":47,"is_deleted":4,"is_public":9,"is_downloadable":9,"audit_status":9,"page_count":73,"language":135,"language_code":57,"site_id":56,"html_lang":57,"table_of_contents":136,"faqs":137,"seo_title":138,"seo_description":61,"update_tm":139,"read_time":9},1099514067438,"https://ap-avatar.wpscdn.com/avatar/100002539ee87300030?x-image-process=image/resize,m_fixed,w_180,h_180&k=1780474512215547542","St Helens Borough Council Event Safety Advisory Group – Event Planning Guidance  \nStage 1 – Complete Event Notification Form (at least 12 weeks for events where expected numbers are \u003C1000, 24 weeks for events 1000 – 5000, 36 weeks for events > 5000) also complete Event Safety Check  \nand email [to](to esag@sthelens.gov.uk)[ ](to esag@sthelens.gov.uk)[esag@sthelens.gov.uk](to esag@sthelens.gov.uk)  \n[https://sthelens.gov.uk/media/8062/Event-Submission-and-Hire-of-Land-Application](https://sthelens.gov.uk/media/8062/Event-Submission-and-Hire-of-Land-Application)  \nForm/pdf/Event Submission and Hire of Land Form 13bwtyjecmbcq 1.pdf?m=1730213285040  \nEmailing this information to us will start the process of engaging with the ESAG. You will receive an email confirmation within 5 working days  \nIf your event is being held on Council land, please follow the guidance in the Parks & Open Spaces Small Event Planning Guidance  \n[https://sthelens.gov.uk/media/8785/Small-Event](https://sthelens.gov.uk/media/8785/Small-Event)  \nGuidance/pdf/Local Small Events Guide.pdf?m=1720709998257  \nStage 2 – On receipt of the completed Event Notification Form and Event Safety Check your event will be assessed. If your event is considered: -  \nLow risk-The information in Event Notification Form and Event Safety Checklist will be noted and your event will not need to proceed to an Event Safety Advisory Group. You will be advised of this via email. It is strongly recommended you follow guidance on the Health & Safety Executive events website, the Events Industry Purple Guide and St Helens Council guidance to assist organisers of small events  \n[https://www.thepurpleguide.co.uk/](https://www.thepurpleguide.co.uk/)  \n[https://www.hse.gov.uk/event-safety/](https://www.hse.gov.uk/event-safety/)  \n[https://sthelens.gov.uk/media/8785/Small-Event](https://sthelens.gov.uk/media/8785/Small-Event)  \nGuidance/pdf/Local Small Events Guide.pdf?m=1720709998257  \nMedium risk-The information in Event Notification Form and Event Safety Checklist will be noted and your event will may need to proceed to an Event Safety Advisory Group. If this is the case, you will be advised of this via email. If your event does not need to proceed to an ESAG then it is strongly recommended that the follow the guidance in the highlighted documents above.  \nHigh risk-The information in Event Notification Form and Event Safety Checklist will be noted and your event will need to proceed to an Event Safety Advisory Group. You will be advised of this via email. You will also be advised the date your event will be discussed at an ESAG You will need to follow the stages below to progress your event.  \nIf upon review of the Event Safety Check List there is any dispute on the risk rating of your event we will contact you to discuss the issue.  \nStage 3 – Once your event is approved to go to ESAG you must provide the following. This should be provided no later than 10 weeks prior to the event.  \nRisk assessment – you need to consider all the possible risks that your event poses and how you will reduce the risks. The following template may be of use.  \n[https://sthelens.gov.uk/media/8786/Template-Risk](https://sthelens.gov.uk/media/8786/Template-Risk)  \nAssessment/doc/RA Template.doc?m=1720710036563  \nPublic liability insurance  \nAn online map / site plan of the event site An event management plan  \n[https://sthelens.gov.uk/media/8787/St-Helens-Borough-Council-Event-Plan-Template-and-](https://sthelens.gov.uk/media/8787/St-Helens-Borough-Council-Event-Plan-Template-and-)  \nStage 4 – Upon receipt of the information in Stage 3 the information will be circulated to ESAG members for comment.  \nYou may be contacted directly by ESAG members should they require clarification on any aspect of the information you have provided.  \nStage 5 – Receive feedback & amend event plan accordingly if needed.  \nMembers of the ESAG will provide advice and guidance on how to improve the safety of your event. You should amen","cbCaia8IfBsmcbUx","https://ap.wps.com/l/cbCaia8IfBsmcbUx","pdf",116523,"English","# Stage 1 - Complete Event Notification Form and Event Safety Check\n## Stage 2 - Event assessed by risk level\n## Low risk outcome\n## Medium risk outcome\n## High risk outcome\n# Stage 3 - Submit required documents before ESAG\n## Risk assessment template and public liability insurance\n## Site map/site plan and event management plan\n# Stage 4 - Information circulated to ESAG members for comment\n# Stage 5 - Receive feedback and amend event plan\n# Stage 6 - Resubmit amended documentation\n# Stage 7 - Attend ESAG meeting and receive joining instructions","[{\"question\":\"How far in advance do I need to submit the Event Notification Form and Event Safety Check?\",\"answer\":\"Submission lead times depend on expected attendance: at least 12 weeks for under 1000, 24 weeks for 1000–5000, and 36 weeks for over 5000.\"},{\"question\":\"What happens after Stage 2 when my event is assessed?\",\"answer\":\"Your event will be assessed based on the information in the Event Notification Form and Event Safety Checklist. Low-risk events may not proceed to ESAG, medium-risk events may need to proceed, and high-risk events will need to proceed.\"},{\"question\":\"What documents must be provided once my event is approved to go to ESAG?\",\"answer\":\"You must provide a risk assessment, public liability insurance, an online map/site plan, and an event management plan no later than 10 weeks prior to the event.\"}]","St Helens Borough Council Event Safety Advisory Group - Event Planning Guidance | PDF",1789152807]