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It covers shared duties including daily, monthly, quarterly and yearly tasks, handovers, and key reference materials such as the warehouse main information sheet. It further details UNHCR office responsibilities and warehouse responsibilities, including receiving, returning, releasing stock, safety and security, recordkeeping, and document management guidance, aligned to UNHCR logistics and supply management needs.",{"@graph":63,"@context":118},[64,80,101],{"@type":65,"itemListElement":66},"BreadcrumbList",[67,71,74,77],{"item":68,"name":69,"@type":70,"position":9},"https://docshare.wps.com","Home","ListItem",{"item":72,"name":10,"@type":70,"position":73},"https://docshare.wps.com/template/",2,{"item":75,"name":11,"@type":70,"position":76},"https://docshare.wps.com/template/presentations/",3,{"item":78,"name":59,"@type":70,"position":79},"https://docshare.wps.com/template/sop-warehouse-inventory-management-in-unhcr-version-10/252489/",4,{"url":78,"name":59,"@type":81,"image":82,"author":87,"headline":59,"publisher":90,"fileFormat":93,"inLanguage":57,"description":61,"dateModified":94,"datePublished":95,"encodingFormat":93,"isAccessibleForFree":96,"interactionStatistic":97},"DigitalDocument",{"url":83,"@type":84,"width":85,"height":86},"https://docshare.wps.com/thumbnails/sop-warehouse-inventory-management-in-unhcr-version-10/252489.png","ImageObject",442,249,{"name":88,"@type":89},"Anda","Person",{"url":68,"name":91,"@type":92},"DocShare","Organization","application/pdf","2026-10-28","2026-09-13",true,{"@type":98,"interactionType":99,"userInteractionCount":30},"InteractionCounter",{"@type":100},"ViewAction",{"@type":102,"mainEntity":103},"FAQPage",[104,110,114],{"name":105,"@type":106,"acceptedAnswer":107},"What is the purpose and scope of this SOP for UNHCR warehouse and inventory management?","Question",{"text":108,"@type":109},"The SOP establishes standardized operating procedures for warehouse and inventory management within UNHCR and for implementing partners and commercial companies in the field.","Answer",{"name":111,"@type":106,"acceptedAnswer":112},"What shared responsibilities does the SOP assign to both the warehouse and the UNHCR office?",{"text":113,"@type":109},"It specifies shared responsibilities including daily, monthly, quarterly, and yearly tasks, responsibility handovers, and the warehouse main information sheet.",{"name":115,"@type":106,"acceptedAnswer":116},"How does the SOP guide documentation and recordkeeping for inventory transactions?",{"text":117,"@type":109},"It includes requirements for recording inventory transactions in MSRP and provides document management and filing guidance for both the UNHCR office and the warehouse.","https://schema.org",{"og:url":78,"og:type":120,"og:title":59,"og:site_name":91,"og:description":61},"article",{"robots":122,"canonical":78},"index,follow",{"doc_id":124,"site_id":56},252489,1791717288,{"code":4,"msg":5,"data":127},{"doc_id":124,"user_id":128,"nickname":88,"user_avatar":129,"doc_module":9,"category_id":8,"category_name":11,"doc_title":59,"doc_description":61,"doc_content":130,"file_id":131,"file_url":132,"file_type":133,"file_size":134,"view_count":30,"is_deleted":4,"is_public":9,"is_downloadable":9,"audit_status":9,"page_count":135,"language":136,"language_code":57,"site_id":56,"html_lang":57,"table_of_contents":137,"faqs":138,"seo_title":139,"seo_description":61,"update_tm":140,"read_time":141},962075006959,"https://ap-avatar.wpscdn.com/avatar/e0002397efbe92a78e?_k=1776741047341049297","Standard Operating Procedures  \n(SOP)  \nfor  \nWarehouse & Inventory Management  \nin  \nUNHCR  \nVersion 1.0, last update: 18 Dec 2013  \nPrepared by UNHCR Division of Emergency, Security and Supply (DESS)– Supply Management and Logistics Service (SMLS)  \n2013 UNITED NATIONS HIGH COMMISSIONER FOR REFUGEES  \nThis SOP has been prepared by the Office of the United Nations High Commissioner for Refugees for use by their staff and the staff of implementing partners (hereafter referred as Partners) and Commercial Companies in the field. Reproduction is authorized, except for commercial purposes, provided that the source is acknowledged.  \nSuggestions for corrections or improvements can be sent to: DESS – SMLS, UNHCR, Budapest  \n[HQSF00@unhcr.org](HQSF00@unhcr.org)  \nSOP – Warehouse & Inventory Management in UNHCR  \nVersion 1.0, last update: 18 Dec 2013 Page 2 of 38  \nTable of Contents  \nSECTION 1: INTRODUCTION..................................................................................................................... 4  \nSECTION 2: DEFINITIONS AND SCOPE ................................................................................................... 5  \nSECTION 3: TARGET AUDIENCE & DOCUMENT REFERENCES ........................................................ 6  \nSECTION 4: DOCUMENTS .......................................................................................................................... 7  \nSECTION 5: SHARED RESPONSIBILITIES OF THE WAREHOUSE AND THE UNHCR OFFICE..... 9  \n5.1 DAILY TASKS ................................................................................................................................................ 9  \n5.2 MONTHLY TASKS ......................................................................................................................................... 9  \n5.3 QUARTERLY TASKS ................................................................................................................................... 10  \n5.4 YEARLY TASKS ........................................................................................................................................... 10  \n5.5 HANDOVER OF RESPONSIBILITIES .......................................................................................................... 11  \n5.6 WAREHOUSE – MAIN INFORMATION SHEET.......................................................................................... 11  \nSECTION 6: RESPONSIBILITIES OF THE UNHCR OFFICE .................................................................12  \n6.1 KEY ROLES & RESPONSIBILITIES............................................................................................................. 12  \n6.2 RESPONSIBILITIES OF THE INVENTORY FOCAL POINT ........................................................................ 12  \n6.3 PROCESSES FOR RECEIVING AND RELEASING INVENTORY ............................................................... 14  \n6.4 RECTIFYING ERRORS ................................................................................................................................. 14  \n6.5 RETURN OF GOODS .................................................................................................................................... 15  \n6.6 RECORDING OF TRANSACTIONS IN MSRP.............................................................................................. 16  \n6.7 DOCUMENT MANAGEMENT ..................................................................................................................... 16  \n6.8 INSURANCE ................................................................................................................................................. 16  \nSECTION 7: RESPONSIBILITIES OF THE WAREHOUSE .....................................................................17  \n7.1 KEY ROLES & RESPONSIBILITIES............................................................................................................. 17  \n7.2 RESPONSIBILITIES ","cbCaipeBYTDTp5GO","https://ap.wps.com/l/cbCaipeBYTDTp5GO","pdf",879203,38,"English","# SECTION 1: INTRODUCTION\n# SECTION 2: DEFINITIONS AND SCOPE\n# SECTION 3: TARGET AUDIENCE & DOCUMENT REFERENCES\n# SECTION 4: DOCUMENTS\n# SECTION 5: SHARED RESPONSIBILITIES OF THE WAREHOUSE AND THE UNHCR OFFICE\n## 5.1 DAILY TASKS\n## 5.2 MONTHLY TASKS\n## 5.3 QUARTERLY TASKS\n## 5.4 YEARLY TASKS\n## 5.5 HANDOVER OF RESPONSIBILITIES\n## 5.6 WAREHOUSE – MAIN INFORMATION SHEET\n# SECTION 6: RESPONSIBILITIES OF THE UNHCR OFFICE\n## 6.1 KEY ROLES & RESPONSIBILITIES\n## 6.2 RESPONSIBILITIES OF THE INVENTORY FOCAL POINT\n## 6.3 PROCESSES FOR RECEIVING AND RELEASING INVENTORY\n## 6.4 RECTIFYING ERRORS\n## 6.5 RETURN OF GOODS\n## 6.6 RECORDING OF TRANSACTIONS IN MSRP\n## 6.7 DOCUMENT MANAGEMENT\n## 6.8 INSURANCE\n# SECTION 7: RESPONSIBILITIES OF THE WAREHOUSE\n## 7.1 KEY ROLES & RESPONSIBILITIES\n## 7.2 RESPONSIBILITIES OF THE WAREHOUSE MANAGER\n## 7.3 LAYOUT & STORAGE PLAN\n## 7.4 SAFETY AND SECURITY OF STOCK\n## 7.5 STACKING\n## 7.6 WAREHOUSE SUPPLIES & EQUIPMENT\n## 7.7 RECEIVING CONSIGNMENTS\n## 7.8 RETURN OF GOODS\n## 7.9 RELEASE OF GOODS\n## 7.10 DOCUMENT MANAGEMENT & FILING\n## 7.11 MAINTAINING THE PREMISES\n# SECTION 8: PROCESS OVERVIEW\n# SECTION 9: LIST OF ABBREVIATIONS\n# SECTION 10: FORMS","[{\"question\":\"What is the purpose and scope of this SOP for UNHCR warehouse and inventory management?\",\"answer\":\"The SOP establishes standardized operating procedures for warehouse and inventory management within UNHCR and for implementing partners and commercial companies in the field.\"},{\"question\":\"What shared responsibilities does the SOP assign to both the warehouse and the UNHCR office?\",\"answer\":\"It specifies shared responsibilities including daily, monthly, quarterly, and yearly tasks, responsibility handovers, and the warehouse main information sheet.\"},{\"question\":\"How does the SOP guide documentation and recordkeeping for inventory transactions?\",\"answer\":\"It includes requirements for recording inventory transactions in MSRP and provides document management and filing guidance for both the UNHCR office and the warehouse.\"}]","SOP - Warehouse & Inventory Management in UNHCR - Version 1.0 | PDF",1789261650,13]