[{"data":1,"prerenderedAt":-1},["ShallowReactive",2],{"detail-sidebar-cat-1-en-105":3,"doc-seo-163048-105":53,"doc-detail-163048-en":127},{"code":4,"msg":5,"data":6},0,"success",[7,14,19,24,29,34,39,44,49],{"id":8,"doc_module":9,"doc_module_name":10,"category_name":11,"show_sort_weight":12,"slug":13},11,1,"Template","Presentations",90,"presentations",{"id":15,"doc_module":9,"doc_module_name":10,"category_name":16,"show_sort_weight":17,"slug":18},12,"Resumes",80,"resumes",{"id":20,"doc_module":9,"doc_module_name":10,"category_name":21,"show_sort_weight":22,"slug":23},14,"Invoices",70,"invoices",{"id":25,"doc_module":9,"doc_module_name":10,"category_name":26,"show_sort_weight":27,"slug":28},15,"Posters",60,"posters",{"id":30,"doc_module":9,"doc_module_name":10,"category_name":31,"show_sort_weight":32,"slug":33},16,"Social Media",50,"social-media",{"id":35,"doc_module":9,"doc_module_name":10,"category_name":36,"show_sort_weight":37,"slug":38},17,"Forms",40,"forms",{"id":40,"doc_module":9,"doc_module_name":10,"category_name":41,"show_sort_weight":42,"slug":43},18,"Letters",30,"letters",{"id":45,"doc_module":9,"doc_module_name":10,"category_name":46,"show_sort_weight":47,"slug":48},21,"Paper Templates",5,"papers-templates",{"id":50,"doc_module":9,"doc_module_name":10,"category_name":51,"show_sort_weight":4,"slug":52},158,"General","general-158",{"code":4,"msg":54,"data":55},"ok",{"site_id":56,"language":57,"slug":58,"title":59,"keywords":60,"description":61,"schema_data":62,"social_meta":120,"head_meta":122,"extra_data":124,"updated_unix":126},105,"en","sole-source-memo-template-written-justification-procedure","Sole Source Memo Template - Written Justification Procedure","","Sole source procurement requires written determination and justification explaining why only one supplier can meet the agency’s actual needs without being unduly restrictive. The determination must include sufficient factual grounds, reasoning, and supporting market research, and must be authorized before contract execution. Before submission, the department performs market research to confirm that only a single source exists, prepares a memo addressing agency need, market research, procurement history, and vendor-supplied items, and follows advertisement timelines for higher-value requests.",{"@graph":63,"@context":119},[64,80,102],{"@type":65,"itemListElement":66},"BreadcrumbList",[67,71,74,77],{"item":68,"name":69,"@type":70,"position":9},"https://docshare.wps.com","Home","ListItem",{"item":72,"name":10,"@type":70,"position":73},"https://docshare.wps.com/template/",2,{"item":75,"name":41,"@type":70,"position":76},"https://docshare.wps.com/template/letters/",3,{"item":78,"name":59,"@type":70,"position":79},"https://docshare.wps.com/template/sole-source-memo-template-written-justification-procedure/163048/",4,{"url":78,"name":59,"@type":81,"image":82,"author":87,"headline":59,"publisher":90,"fileFormat":93,"inLanguage":57,"description":61,"dateModified":94,"datePublished":95,"encodingFormat":93,"isAccessibleForFree":96,"interactionStatistic":97},"DigitalDocument",{"url":83,"@type":84,"width":85,"height":86},"https://docshare.wps.com/thumbnails/sole-source-memo-template-written-justification-procedure/163048.png","ImageObject",442,249,{"name":88,"@type":89},"Fahsai","Person",{"url":68,"name":91,"@type":92},"DocShare","Organization","application/vnd.openxmlformats-officedocument.wordprocessingml.document","2026-09-30","2026-08-31",true,{"@type":98,"interactionType":99,"userInteractionCount":101},"InteractionCounter",{"@type":100},"ViewAction",7,{"@type":103,"mainEntity":104},"FAQPage",[105,111,115],{"name":106,"@type":107,"acceptedAnswer":108},"When is sole source procurement permissible?","Question",{"text":109,"@type":110},"Sole source procurement is not permissible unless there is only a single supplier. Common circumstances include paramount compatibility needs, trial/testing needs from a sole supplier, or items that are one-of-a-kind.","Answer",{"name":112,"@type":107,"acceptedAnswer":113},"Who must prepare and authorize the written determination?",{"text":114,"@type":110},"The written determination must be made by the Chief Procurement Office, the head of the purchasing agency, or a designee above the procurement officer level, with any delegation submitted in writing to the Materials Management Officer. It must be authorized before contract execution.",{"name":116,"@type":107,"acceptedAnswer":117},"What must the sole source memo include?",{"text":118,"@type":110},"The department’s memo justification should cover the agency need and what to procure, the market research performed showing no other source can meet needs, the procurement history (e.g., original procurement and last approved sole source), and a detailed explanation of vendor-supplied supplies/construction/IT/services and why no other vendor can meet requirements.","https://schema.org",{"og:url":78,"og:type":121,"og:title":59,"og:site_name":91,"og:description":61},"article",{"robots":123,"canonical":78},"index,follow",{"doc_id":125,"site_id":56},163048,1788136447,{"code":4,"msg":5,"data":128},{"doc_id":125,"user_id":129,"nickname":88,"user_avatar":130,"doc_module":9,"category_id":40,"category_name":41,"doc_title":59,"doc_description":61,"doc_content":131,"file_id":132,"file_url":133,"file_type":134,"file_size":135,"view_count":101,"is_deleted":4,"is_public":9,"is_downloadable":9,"audit_status":9,"page_count":76,"language":136,"language_code":57,"site_id":56,"html_lang":57,"table_of_contents":137,"faqs":138,"seo_title":139,"seo_description":61,"update_tm":126,"read_time":9},549768702563,"https://ap-avatar.wpscdn.com/avatar/8000c4aa63b76e948b?x-image-process=image/resize,m_fixed,w_180,h_180&k=1786536092046926083","Sole Source Overview\nSOLE SOURCE (19-445.2105)\nExceptions: Sole Source procurement is not permissible unless there is only a single supplier. The following are examples of circumstances which could necessitate sole source procurement:\nWhere the compatibility of equipment, accessories, or replacement parts is the paramount consideration;\nWhere a sole supplier’s item is needed for trial use or testing;\n(5) Where the item is one of kind\nWritten Determination\nThe written determination to conduct a procurement as a sole source shall be made by either the Chief Procurement Office, the head of purchasing agency, or designee of above the level of the procurement officer. Any delegation of authority by either the Chief Procurement Officer or the head of a purchasing agency with respect to sole source determinations shall be submitted in writing to the Materials Management Officer.\nThe written determination must include a purchase description that states the using agent’s actual needs, which shall not be unduly restrictive. In cases of reasonable doubt, competition should be solicited. The determination must contain sufficient factual grounds and reasoning to provide an informed, objective explanation for the decision and must be accompanied by market research that supports the decision. The determination must be authorized prior to contract execution.\nBefore submitting a sole source request the department should perform market research to ensure that there is only one source of supply, services, information technology, or construction. The market research that is provided with each request will be confirmed by the Buyer once the requisition is assigned.\nWritten justification from the department is required. This should be in the form of a memo detailing the factors that make the request a sole source.\nFor a request that exceeds $50,000.00, it will be considered as an “intent to sole source” and will require to be advertised in the South Carolina Business Opportunity (SCBO) for 5 business days. Intent to sole sources that exceed $250,000.00 will be advertised in SCBO for 10 business days.\nIf the procurement is greater than $500,000.00 a completed Contractor Certification of Cost or Pricing Data Form is required.\nPurchasing will review and determine if the written justification meets the sole source criteria. If all requirements are met and approved, a purchase order will be issued to the vendor.\n\u000f\nSole Source Memo Template\nDATE: \t   Insert Date Here\nTO: \tMs. Clarissa Clark, Director of Purchasing\nFROM: \tInsert Requestor’s Name and Email Address\nRE:\tInsert Department Name- Sole Source Procurement Request\nSole source procurements require a memo justification from the department explaining why a commodity should be procured as a sole source. The details in the sole source should cover the four (4) items below in detail. This information will be used by the Buyer to write a written determination to seek approval from the University’s Chief Procurement Officer.\nPlease use this information as a guide to provide as much information as possible regarding the department sole source request.\nDescription of the Agency need that this procurement meets.\nProvide what the department is requesting to procure as a sole source and from which company.\nExample: The Department of Purchasing is requesting to procure annual software renewal from Peoplesoft.\nDescription of market research Agency performed to determine the availability of products or services that would meet the Agency’s needs.\nPlease provide what type of market research was performed to determine that no other source can provide the commodity the department is requesting.\nExample: google internet search, past purchases, etc.\nThe Department should provide details of the history of procurement.\nThe original procurement of software, the last approved sole source, etc.\nDescription of supplies, construction, information technology, and/or services Vendor will provide under the contract and justific","cbCaivdcG6DZIKrv","https://ap.wps.com/l/cbCaivdcG6DZIKrv","docx",106229,"English","# Sole Source Overview\n## Sole Source Exceptions\n## Written Determination Requirements\n## Market Research and Submission Steps\n## Threshold-Based Advertisement and Certifications\n# Sole Source Memo Template\n## Memo Header Fields\n## Required Justification Details","[{\"question\":\"When is sole source procurement permissible?\",\"answer\":\"Sole source procurement is not permissible unless there is only a single supplier. Common circumstances include paramount compatibility needs, trial/testing needs from a sole supplier, or items that are one-of-a-kind.\"},{\"question\":\"Who must prepare and authorize the written determination?\",\"answer\":\"The written determination must be made by the Chief Procurement Office, the head of the purchasing agency, or a designee above the procurement officer level, with any delegation submitted in writing to the Materials Management Officer. It must be authorized before contract execution.\"},{\"question\":\"What must the sole source memo include?\",\"answer\":\"The department’s memo justification should cover the agency need and what to procure, the market research performed showing no other source can meet needs, the procurement history (e.g., original procurement and last approved sole source), and a detailed explanation of vendor-supplied supplies/construction/IT/services and why no other vendor can meet requirements.\"}]","Sole Source Memo Template - Written Justification Procedure | DOCX"]