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The template specifies required motion details (maker, second, motion body with the 5 W’s and how), voting documentation, quorum and order of business, plus sections for President, Vice President, Treasurer, and Secretary reports. Includes a full worked example for the Skateboarding Club with attendance, motions, and vote outcomes.",{"@graph":63,"@context":119},[64,80,102],{"@type":65,"itemListElement":66},"BreadcrumbList",[67,71,74,77],{"item":68,"name":69,"@type":70,"position":9},"https://docshare.wps.com","Home","ListItem",{"item":72,"name":10,"@type":70,"position":73},"https://docshare.wps.com/template/",2,{"item":75,"name":36,"@type":70,"position":76},"https://docshare.wps.com/template/forms/",3,{"item":78,"name":59,"@type":70,"position":79},"https://docshare.wps.com/template/skateboarding-club-meeting-minutes-sample-minutes/239917/",4,{"url":78,"name":59,"@type":81,"image":82,"author":87,"headline":59,"publisher":90,"fileFormat":93,"inLanguage":57,"description":61,"dateModified":94,"datePublished":95,"encodingFormat":93,"isAccessibleForFree":96,"interactionStatistic":97},"DigitalDocument",{"url":83,"@type":84,"width":85,"height":86},"https://docshare.wps.com/thumbnails/skateboarding-club-meeting-minutes-sample-minutes/239917.png","ImageObject",442,249,{"name":88,"@type":89},"Mia  ","Person",{"url":68,"name":91,"@type":92},"DocShare","Organization","application/pdf","2026-10-28","2026-09-11",true,{"@type":98,"interactionType":99,"userInteractionCount":101},"InteractionCounter",{"@type":100},"ViewAction",8,{"@type":103,"mainEntity":104},"FAQPage",[105,111,115],{"name":106,"@type":107,"acceptedAnswer":108},"How should club minutes be distributed and submitted after the meeting?","Question",{"text":109,"@type":110},"Minutes should be completed and submitted to everyone on the Minutes Distribution List within 48 hours. Submission is via email, except for Library Archives which requires a hard copy.","Answer",{"name":112,"@type":107,"acceptedAnswer":113},"What rules govern the structure of the minutes?",{"text":114,"@type":110},"Minutes should follow the agenda and the flow of the meeting, and all meetings/minutes should adhere to Robert’s Rules. The minutes should begin with attendance and continue through the motion to close the meeting, including times for opening and closing.",{"name":116,"@type":107,"acceptedAnswer":117},"What information must be included when recording a motion?",{"text":118,"@type":110},"A motion must be numbered and include the last name of the person who made it and the person who seconded it. The motion body should address the 5 W’s and how, and the minutes should record the voting results (in favor, opposed, and abstentions), with abstentions excluding absences.","https://schema.org",{"og:url":78,"og:type":121,"og:title":59,"og:site_name":91,"og:description":61},"article",{"robots":123,"canonical":78},"index,follow",{"doc_id":125,"site_id":56},239917,1789154838,{"code":4,"msg":5,"data":128},{"doc_id":125,"user_id":129,"nickname":88,"user_avatar":130,"doc_module":9,"category_id":35,"category_name":36,"doc_title":59,"doc_description":61,"doc_content":131,"file_id":132,"file_url":133,"file_type":134,"file_size":135,"view_count":101,"is_deleted":4,"is_public":9,"is_downloadable":9,"audit_status":9,"page_count":76,"language":136,"language_code":57,"site_id":56,"html_lang":57,"table_of_contents":137,"faqs":138,"seo_title":139,"seo_description":61,"update_tm":126,"read_time":9},687207024478,"https://ap-avatar.wpscdn.com/davatar_a8503ba1806abce46bf441b54a3ca4cd","SAMPLE MINUTES  \nand instructions  \nBelow you will find a sample of a club’s minutes.  \nDistribution – Minutes for your club should be completed and submitted to everyone listed on the Minutes Distribution List within 48 hours of your meeting. Minutes are submitted via email with the exception Library Archives which requires a hard copy.  \nStructure – Minutes should follow the agenda and the flow of the meeting. All Meetings and minutes should follow Robert’s Rules. Minutes should start with the attendance and continue through the motion to close the meeting (opening and closing of the meeting should have times attached. ) Each topic that is discussed should have a brief paragraph summarizing what was discussed. Motions should be found in the minutes as they occurred in the meeting.  \nMotions – Each motion should be numbered. Numbering of motions starts atone at the beginning of each school year and continue from there until the next year. EXAMPLE – your first meeting you start with motion \\#1 and go through motion \\#4 . At your next meeting you will start with motion \\#5 . If you read the sample below you will see that it started with motion \\#9 (the minutes from the week before left off at motion \\#8) and they end with motion \\#14 ( next week they will start with motion \\#15 .  \nThere is more to a motion than the number. As you see in the sample below you also need to list the last name of the person who made the motion and the lastname of the person that gave the motion a 2nd. Then comes the body of the motion.  \nThe body of the motion is what you want to do and should contain the 5 W’s anda how. Who – who are you paying or who is involved. What – the amt. you are paying or what you are doing. Where – where is the money coming from (budget or fundraising account or where is your event/trip. When – is your event/trip. Why – why are paying them. How – do you need a PO, a Cash Advance , a Reimbursement, a check  \nFinally there is space to note how the vote happened – you list those in favor (that agree ,) those opposed (that disagree ,) and any abstentions (those that did not vote.) Abstentions do not include absences. If you add all the votes together it should be one less than the number of members in attendance as the President does not vote ( unless it is a re vote.) If the majority of members present are in favor the motion carries, if not the motion fails.  \nIf you have any questions regarding your minutes please feel free to contact someone in the Student Activities office for help.  \nSkateboarding Club  \n3.21.07  \nShafer Hall Room 221  \nBudget Account \\#BAMJ08, Fundraising Account \\#BAMK08 Attendance:  \nPresident: KayTe Bettencourt, Vice President: Dennis Mayes, Secretary: Sarah Tynan , Treasurer: Carrie Spaulding, Advisor: Valerie Nettleton , John Bazin, Members: Jeromy Marchand , Chris Casie, Josh Brown, Kim Cardinal , Joanna Kennedy, Matt Spaulding  \nA Quorum was established.  \nThe meeting was called to order at 6:02pm by President Bettencourt.  \nMotion \\#9: (Casie/ Kennedy) Motion to accept the minutes from the meeting on September 12, 2006.  \n7 in favor/0 opposed/ 1 abstention. Motion Carries  \nPresident Report  \nConstitution is finalized and was passed to all members of the committee and a copy will be submitted to Valerie Nettleton. On April 12, 2006 at 5pm, the committee will first distribute the first aid kits to the boarders that ordered them in Winthrop Hall and then to the other Residence halls. Kim offered to drive the van.  \nVice President Report  \nDennis spoke with DJ Sk8 and he was free for the date of May 18, 2007 for our Skate a Palooza from 8 pm – 12am. He will provide his largest sound system, lights, mardi gras beads, glow sticks, and a full array of albums and artists. His price will be the same as last year which is $600 .  \nMotion \\#10: ( Marchand/Brown) To pay Bryan Caplette for dj services of $600 for the Skate a Palooza held on May 18 , 2007 at Mystic Marriot from 8pm – 12am.  \n6 in favor/ 1 ","cbCaifX73ciXiDbe","https://ap.wps.com/l/cbCaifX73ciXiDbe","pdf",86749,"English","# Distribution and Submission\n# Minutes Structure\n## Attendance and Order\n## Agenda Flow and Topic Summaries\n# Motions and Voting Rules\n## Numbering of Motions\n## Motion Details (5 W’s and How)\n## Recording Votes and Abstentions\n# Worked Example: Skateboarding Club\n## Attendance and Call to Order\n## Motions #9 to #13\n## Officer Reports\n## Old Business and New Business","[{\"question\":\"How should club minutes be distributed and submitted after the meeting?\",\"answer\":\"Minutes should be completed and submitted to everyone on the Minutes Distribution List within 48 hours. Submission is via email, except for Library Archives which requires a hard copy.\"},{\"question\":\"What rules govern the structure of the minutes?\",\"answer\":\"Minutes should follow the agenda and the flow of the meeting, and all meetings/minutes should adhere to Robert’s Rules. The minutes should begin with attendance and continue through the motion to close the meeting, including times for opening and closing.\"},{\"question\":\"What information must be included when recording a motion?\",\"answer\":\"A motion must be numbered and include the last name of the person who made it and the person who seconded it. The motion body should address the 5 W’s and how, and the minutes should record the voting results (in favor, opposed, and abstentions), with abstentions excluding absences.\"}]","Skateboarding Club Meeting Minutes - Sample Minutes | PDF"]