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The packet also supports visual identification of audiovisual formats and describes how to enter data into each inventory column to estimate digitization effort and track progress.",{"@graph":14,"@context":72},[15,34,55],{"@type":16,"itemListElement":17},"BreadcrumbList",[18,23,27,31],{"item":19,"name":20,"@type":21,"position":22},"https://docshare.wps.com","Home","ListItem",1,{"item":24,"name":25,"@type":21,"position":26},"https://docshare.wps.com/template/","Template",2,{"item":28,"name":29,"@type":21,"position":30},"https://docshare.wps.com/template/forms/","Forms",3,{"item":32,"name":10,"@type":21,"position":33},"https://docshare.wps.com/template/simplified-audiovisual-item-inventory-instructions/246790/",4,{"url":32,"name":10,"@type":35,"image":36,"author":41,"headline":10,"publisher":44,"fileFormat":47,"inLanguage":8,"description":12,"dateModified":48,"datePublished":49,"encodingFormat":47,"isAccessibleForFree":50,"interactionStatistic":51},"DigitalDocument",{"url":37,"@type":38,"width":39,"height":40},"https://docshare.wps.com/thumbnails/simplified-audiovisual-item-inventory-instructions/246790.png","ImageObject",442,249,{"name":42,"@type":43},"Pentious","Person",{"url":19,"name":45,"@type":46},"DocShare","Organization","application/pdf","2026-10-23","2026-09-12",true,{"@type":52,"interactionType":53,"userInteractionCount":26},"InteractionCounter",{"@type":54},"ViewAction",{"@type":56,"mainEntity":57},"FAQPage",[58,64,68],{"name":59,"@type":60,"acceptedAnswer":61},"What is the purpose of the Simplified Audiovisual Item Inventory?","Question",{"text":62,"@type":63},"It helps document metadata for audiovisual items, mostly gathered by examining the objects, to support digitization planning, cost estimation, and progress tracking.","Answer",{"name":65,"@type":60,"acceptedAnswer":66},"How should the Excel inventory template be prepared before starting?",{"text":67,"@type":63},"Save the provided template as a master document, create a copy renamed for your library, museum, or archive, and save work often when using Excel.",{"name":69,"@type":60,"acceptedAnswer":70},"What information is recorded for each inventory row and column?",{"text":71,"@type":63},"Each row represents a single physical item, while columns capture fields such as permanent storage location, unique Item ID, accession number (if applicable), collection name, item title, date, duration, and content description.","https://schema.org",{"og:url":32,"og:type":74,"og:title":10,"og:site_name":45,"og:description":12},"article",{"robots":76,"canonical":32},"index,follow",{"doc_id":78,"site_id":7},246790,1792789353,{"code":4,"msg":81,"data":82},"success",[83,88,93,98,103,108,112,117,122],{"id":84,"doc_module":22,"doc_module_name":25,"category_name":85,"show_sort_weight":86,"slug":87},11,"Presentations",90,"presentations",{"id":89,"doc_module":22,"doc_module_name":25,"category_name":90,"show_sort_weight":91,"slug":92},12,"Resumes",80,"resumes",{"id":94,"doc_module":22,"doc_module_name":25,"category_name":95,"show_sort_weight":96,"slug":97},14,"Invoices",70,"invoices",{"id":99,"doc_module":22,"doc_module_name":25,"category_name":100,"show_sort_weight":101,"slug":102},15,"Posters",60,"posters",{"id":104,"doc_module":22,"doc_module_name":25,"category_name":105,"show_sort_weight":106,"slug":107},16,"Social Media",50,"social-media",{"id":109,"doc_module":22,"doc_module_name":25,"category_name":29,"show_sort_weight":110,"slug":111},17,40,"forms",{"id":113,"doc_module":22,"doc_module_name":25,"category_name":114,"show_sort_weight":115,"slug":116},18,"Letters",30,"letters",{"id":118,"doc_module":22,"doc_module_name":25,"category_name":119,"show_sort_weight":120,"slug":121},21,"Paper Templates",5,"papers-templates",{"id":123,"doc_module":22,"doc_module_name":25,"category_name":124,"show_sort_weight":4,"slug":125},158,"General","general-158",{"code":4,"msg":81,"data":127},{"doc_id":78,"user_id":128,"nickname":42,"user_avatar":129,"doc_module":22,"category_id":109,"category_name":29,"doc_title":10,"doc_description":12,"doc_content":130,"file_id":131,"file_url":132,"file_type":133,"file_size":134,"view_count":26,"is_deleted":4,"is_public":22,"is_downloadable":22,"audit_status":22,"page_count":89,"language":135,"language_code":8,"site_id":7,"html_lang":8,"table_of_contents":136,"faqs":137,"seo_title":138,"seo_description":12,"update_tm":139,"read_time":33},1374404730887,"https://ap-avatar.wpscdn.com/davatar_6f874abed73319feea01a86fa6f0fab8","Simplified Audiovisual Item Inventory INSTRUCTIONS  \nIntroduction & Resources  \nThis page offers guidelines and explanations on how to use the Simplified Audiovisual Item Inventory provided by the Community Archiving Workshop and Recollection Wisconsin. You have been provided an Excel spreadsheet version of that inventory template in this packet--this is your copy, and you may modify the fields as you see fit for your own collections. In addition, a guide to identifying audiovisual formats is included in this packet.  \nUsing this inventory template, you will be documenting metadata, or details, for audiovisual items that can mostly be gathered from looking at the objects themselves. The Guide to Identifying Audiovisual Formats included in this packet will aid you in visually identifying the many different formats you might encounter. Keep in mind that you may not be able to fill out every detail for every object, but if you decide you want to playback items in your collection to gather more details, visit Recollection Wisconsin’s website to learn more about loanable kits for inspecting and playing back audio and video formats that will be available in summer 2021.  \nAn item-level inventory can help you make plans and priorities for digitization of your audiovisual collections to preserve and increase access to the content. This inventory can be used to estimate the cost of digitization, and can be vital to tracking the progress of work whether you are reformatting your material in-house or with an outside vendor.  \nIf you would like overall guidance on how to get started using this document to inventory the audiovisual collections at your institution, please contact Recollection Wisconsin to set up a short consultation.  \nIncluded below:  \n● Getting Started on Your Inventory Project  \n● Inventory Sheet Data Entry Guide  \n● Guide to Understanding Audiovisual Formats  \n● Simplified Audiovisual Item Inventory Template [attached as a separate file]  \nGetting Started On Your Inventory Project  \n● Preparing your sheet & items  \nThe first step is to decide what you will be inventorying and to get your inventory sheet ready. We suggest saving the provided template as your master document, and creating a copy and renaming it to match your specific library, museum, or archive and collection. If you are working in Excel, remember to save your work often! If multiple people will be working on the inventory, you can upload the Excel file to google drive and share the link to the file with everyone who needs it to enter data. If your items do not already have unique IDs and you plan to add these items during the inventory process, you should gather some paper labels or a marking pen to write the identifiers on your object. Finally, a ruler can be useful when identifying formats.  \n● Understanding how the inventory sheet works  \nIn the Excel inventory template, we have entered data for the sample item pictured here in the second row. It may be useful to look this sample data over before you start your own inventory. Remember that each row in the sheet represents a single physical item, and it will be common to not be able to fill out every field for every item. The inventory is the first step in a longer process and your goal for now is to get a baseline amount of information to start making preservation plans and priorities.  \n● Understanding how to identify different audiovisual formats  \nThe provided guide to understanding audiovisual formats, located at the end of this document, contains a wealth of information and images which will assist you as you are inventorying. If you come across an item whose format you do not recognize, check it against the images included in the guide.  \n● Understanding how to enter data in the inventory sheet  \nAn explanation for the meaning of each column and how to enter data can be found below.  \n\n| Storage Location | Enter the permanent storage location of the item here. Entering the permanent location, wh","cbCaidu7FwzbnWlP","https://ap.wps.com/l/cbCaidu7FwzbnWlP","pdf",883554,"English","# Getting Started on Your Inventory Project\n## Preparing your sheet & items\n## Understanding how the inventory sheet works\n## Understanding how to identify different audiovisual formats\n## Understanding how to enter data in the inventory sheet","[{\"question\":\"What is the purpose of the Simplified Audiovisual Item Inventory?\",\"answer\":\"It helps document metadata for audiovisual items, mostly gathered by examining the objects, to support digitization planning, cost estimation, and progress tracking.\"},{\"question\":\"How should the Excel inventory template be prepared before starting?\",\"answer\":\"Save the provided template as a master document, create a copy renamed for your library, museum, or archive, and save work often when using Excel.\"},{\"question\":\"What information is recorded for each inventory row and column?\",\"answer\":\"Each row represents a single physical item, while columns capture fields such as permanent storage location, unique Item ID, accession number (if applicable), collection name, item title, date, duration, and content description.\"}]","Simplified Audiovisual Item Inventory - INSTRUCTIONS | PDF",1789238161]