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It defines opt-out procedures, including written requests within specified timelines, spreadsheet fields for identifying employees, and elections authorizing or withholding disclosure. The agreement also requires regularly scheduled data transfers, annual prompts to update contact information, confidentiality obligations, and AFSCME’s duty to defend, indemnify, and hold the University harmless for related claims and breaches.",{"@graph":63,"@context":122},[64,80,101],{"@type":65,"itemListElement":66},"BreadcrumbList",[67,71,74,77],{"item":68,"name":69,"@type":70,"position":9},"https://docshare.wps.com","Home","ListItem",{"item":72,"name":10,"@type":70,"position":73},"https://docshare.wps.com/template/",2,{"item":75,"name":41,"@type":70,"position":76},"https://docshare.wps.com/template/letters/",3,{"item":78,"name":59,"@type":70,"position":79},"https://docshare.wps.com/template/side-letter-agreement-employee-contact-information/279314/",4,{"url":78,"name":59,"@type":81,"image":82,"author":87,"headline":59,"publisher":90,"fileFormat":93,"inLanguage":57,"description":61,"dateModified":94,"datePublished":95,"encodingFormat":93,"isAccessibleForFree":96,"interactionStatistic":97},"DigitalDocument",{"url":83,"@type":84,"width":85,"height":86},"https://docshare.wps.com/thumbnails/side-letter-agreement-employee-contact-information/279314.png","ImageObject",442,249,{"name":88,"@type":89},"Đào","Person",{"url":68,"name":91,"@type":92},"DocShare","Organization","application/pdf","2026-10-28","2026-09-16",true,{"@type":98,"interactionType":99,"userInteractionCount":20},"InteractionCounter",{"@type":100},"ViewAction",{"@type":102,"mainEntity":103},"FAQPage",[104,110,114,118],{"name":105,"@type":106,"acceptedAnswer":107},"How do employees opt out of personal contact information disclosure?","Question",{"text":108,"@type":109},"Employees must submit written opt-out requests to AFSCME on forms prepared and supplied by AFSCME. Only disclosures referenced in the exchanged written opt-outs are effectuated by the University.","Answer",{"name":111,"@type":106,"acceptedAnswer":112},"What information must AFSCME provide to support the opt-out implementation?",{"text":113,"@type":109},"AFSCME provides details in a spreadsheet unless already contained in the opt-out form, including employee identification number, employee name, bargaining unit, title code, and location.",{"name":115,"@type":106,"acceptedAnswer":116},"What happens if the University receives an opt-out request not on an AFSCME form?",{"text":117,"@type":109},"The University forwards the request to AFSCME, and AFSCME determines the appropriate action in its sole discretion.",{"name":119,"@type":106,"acceptedAnswer":120},"How is employees’ personal contact information protected and who bears related risk?",{"text":121,"@type":109},"AFSCME must maintain employees’ personal contact information as confidential and take reasonable steps to ensure confidentiality. 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Within 30 calendar days of the effective date of this Side Letter, AFSCME will provide the University all valid written opt-out requests within its possession, and the University will provide AFSCME with all valid written opt-out requests within its possession. The University will effectuate only those personal contact information disclosure opt-outs that are indicated in the written opt-outs exchanged by the Parties. The University previously conducted a preliminary search prior to the hearing in PERB Unfair Practice Case No. SF-PE-1-H and did not find any written opt-out requests. In order to ensure that the University can correctly identify which employees’ records should be changed, AFSCME agrees to provide the following information in a spreadsheet unless it is already contained in the opt-out form:  \n􀁸 Employee Identification Number  \n􀁸 Employee Name  \n􀁸 Bargaining Unit  \n􀁸 Title Code  \n􀁸 Location  \n2. Except for employees with written opt-outs referenced in Paragraph 1,(a) the University agrees to provide to AFSCME all personal contact information required by the Public Employee Communication Chapter (“PECC”) (Gov. Code, §3555 et. seq.) asset forth in the ALJ’s proposed decision and order in PERB Case No. SF-PE-1-H, for all bargaining unit employees as part of its regularly scheduled FTP data transfer; and (b) the University will set all personal contact information disclosure elections for all bargaining unit members to “disclose” or “yes,” reflecting that disclosure to AFSCME is authorized, within 45 days of this Side Letter.  \n3. In the event the University is unable to search its records to discover all valid written opt-out requests within the time provided in Paragraph 1, or if the University subsequently discovers a valid written opt-out request after the expiration of the time period in Paragraph 1, the University may provide that written opt-out request to AFSCME, and the parties will meet and confer as to how to process that written opt-out  \nDocuSign Envelope ID: AD056864-E8A0-4086-A705-9E6820266E5C  \nrequest. However, any written opt-out requests provided to AFSCME after the time period provided in Paragraph 1 will not delay the actions set forth in Paragraph 2.  \n4. Unless otherwise required by law, the parties agree that beginning from the effective date of this Side Letter, the only valid opt-out requests will be those submitted by employees in writing to AFSCME, on forms to be prepared and supplied only by AFSCME to requesting employees. The University will not be entitled to a copy of any such request, unless a dispute arises over whether an employee has submitted a valid opt-out. The University will refer all employee inquiries regarding the disclosure of personal contact information under the PECC to AFSCME. AFSCME will promptly notify the University following receipt of a valid written opt-out.  \n5. In the event the University receives an opt-out not on an AFSCME form, the University will forward that opt-out request to AFSCME, which in its sole discretion will determine the appropriate action, if any.  \n6. The Parties agree that the University will request at least annually that employees update their personal contact information by posting a banner on the initial screen that an employee views in the UCPath Portal or any successor system.  \n7. The Parties agree that employee personal contact information (ho","cbCaijUBxM1VBBgb","https://ap.wps.com/l/cbCaijUBxM1VBBgb","pdf",248000,"English","# Side Letter Agreement\n## Parties and Effective Term\n## Opt-out Requests and Personal Contact Data Procedures\n## Confidentiality and Indemnification\n## Execution, Conflict, and Expiration","[{\"question\":\"How do employees opt out of personal contact information disclosure?\",\"answer\":\"Employees must submit written opt-out requests to AFSCME on forms prepared and supplied by AFSCME. Only disclosures referenced in the exchanged written opt-outs are effectuated by the University.\"},{\"question\":\"What information must AFSCME provide to support the opt-out implementation?\",\"answer\":\"AFSCME provides details in a spreadsheet unless already contained in the opt-out form, including employee identification number, employee name, bargaining unit, title code, and location.\"},{\"question\":\"What happens if the University receives an opt-out request not on an AFSCME form?\",\"answer\":\"The University forwards the request to AFSCME, and AFSCME determines the appropriate action in its sole discretion.\"},{\"question\":\"How is employees’ personal contact information protected and who bears related risk?\",\"answer\":\"AFSCME must maintain employees’ personal contact information as confidential and take reasonable steps to ensure confidentiality. AFSCME also defends, indemnifies, and holds the University harmless for claims arising from disclosure, handling, or any breach of confidentiality.\"}]","Side Letter Agreement - Employee Contact Information | PDF",1789518833]