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It explains how to tailor messages to a family’s preferred communication method, respect privacy by avoiding personally identifiable information, use interpreter/translator support when needed, and document all communication in electronic records. 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This document is available at Sharing Resources-Spotlight Templates (pdf) on our Resources to Share as You Connect with Families page.  \nResource Sharing Tips  \n• Utilize the family's preferred mode of communication and customize messaging accordingly, e.g., shorten for text messages (no identifiable information permitted), adjust for dialogue if using within a telephone conversation, insert your own contact information, personalize the message to match your style, etc.  \n• Consider the unique needs and interests of families and only send information that you believe will be meaningful and/or timely for them.  \n• If communicating by email...  \no only send emails to families who have indicated this is a preferred method of communication.  \no blind copy (bcc) all recipients if your email is going to multiple families at once to protect their identity and confidential information.  \no carbon copy (cc) the CFC parent liaison as an additional resource for families to follow up with (discuss this with the parent liaison first) .  \n• Do not include personally identifiable information (PII) in your messaging if you are sending the information out via an unsecure method or to multiple families at once.  \n• Partner with an Interpreter/Translator to deliver messaging in the family’s native language (when applicable) .  \n• Document all communication (your initial message and any follow-up correspondence that ensues) in the electronic record.  \nSharing Resources – Spotlight Templates  \nThe following templates can be used to spotlight important resources that can support a family:  \n•  EI Clearinghouse template  \n•  Family-Professional Partnership template  \n•  Family Rights template  \n•  Transition Resources template  \nResource Sharing Spotlight on EI Clearinghouse  \nThis document can help you inform families about the Illinois  EI Clearinghouse, which is a resource that can support them during their time in EI and beyond. Below are customizable messages that can help you easily share this resource with families. Remember to document all communication (including what was shared, how it was shared, with whom it was shared) in the child/family’s permanent and electronic record (contact notes) . The following are template messages organized by what you are sharing about the resource:  \nGeneral Awareness  \nHave you heard about the Illinois  Early Intervention Clearinghouse? It is filled with resources for families! Their website has tip sheets and toolboxes for many topics related to Early Intervention and your child’s development. The EI Clearinghouse is also a lending library where you can access books, videos, and technologies (e.g., ipads, hotspots, etc. to help with Live Video Visits), blog posts, and much more! Can’t find what you are looking  \nfor? Contact me, your service coordinator, our parent liaison at the CFC office, or the EI Clearinghouse directly. Weare here to support you! [INSERT YOUR CONTACT INFO/CUSTOMIZE THE MESSAGE AS YOU SEE FIT.]  \nTip Sheets  \nDid you know the  EI Clearinghouse has tip sheets that can be searched by topic or keyword? Tip sheets are familyfocused, early intervention topics presented in clear, straightforward language. Some examples include“encouraging intervention in everyday spaces”,“establishing healthy sleep habits”, everyday intervention “indoor fun” and “outdoor fun”, and so much more! Can’t find the resource you are looking for? Contact me, your service coordinator, our parent liaison at the CFC office, or the EI Clearinghouse directly to see if one of us can help you.[INSERT YOUR CONTACT INFO/CUSTOMIZE THE MESSAGE AS YOU SEE FIT.]  \nToolboxes  \nDid you know the  EI Clearinghouse has digital toolboxes to help early intervention providers, Child & Family Connections staff and families find answers to their questions? 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If emailing multiple families, use BCC to protect recipients’ identity and confidential information.\"},{\"question\":\"What communication documentation is required after sharing resources?\",\"answer\":\"Document all communication, including the initial message and any follow-up correspondence, in the electronic record (contact notes). Include what was shared, how it was shared, and with whom it was shared.\"}]","Sharing Resources - Spotlight Templates | PDF",1789196705]