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It specifies considerations for legal status, public benefit and access, object condition and transport/display risks, as well as timing, notice periods, available resources, insurance and direct/indirect cost handling. It also defines exceptions via low-risk loan arrangements and states the ethics and legislation standards guiding the process, with scheduled review requirements.",{"@graph":63,"@context":119},[64,80,102],{"@type":65,"itemListElement":66},"BreadcrumbList",[67,71,74,77],{"item":68,"name":69,"@type":70,"position":9},"https://docshare.wps.com","Home","ListItem",{"item":72,"name":10,"@type":70,"position":73},"https://docshare.wps.com/template/",2,{"item":75,"name":41,"@type":70,"position":76},"https://docshare.wps.com/template/letters/",3,{"item":78,"name":59,"@type":70,"position":79},"https://docshare.wps.com/template/sharing-collections-a-policy-on-lending-and-borrowing/282660/",4,{"url":78,"name":59,"@type":81,"image":82,"author":87,"headline":59,"publisher":90,"fileFormat":93,"inLanguage":57,"description":61,"dateModified":94,"datePublished":95,"encodingFormat":93,"isAccessibleForFree":96,"interactionStatistic":97},"DigitalDocument",{"url":83,"@type":84,"width":85,"height":86},"https://docshare.wps.com/thumbnails/sharing-collections-a-policy-on-lending-and-borrowing/282660.png","ImageObject",442,249,{"name":88,"@type":89},"Fahsai","Person",{"url":68,"name":91,"@type":92},"DocShare","Organization","application/pdf","2026-10-18","2026-09-16",true,{"@type":98,"interactionType":99,"userInteractionCount":101},"InteractionCounter",{"@type":100},"ViewAction",6,{"@type":103,"mainEntity":104},"FAQPage",[105,111,115],{"name":106,"@type":107,"acceptedAnswer":108},"Why does the Trust loan collections to and from others?","Question",{"text":109,"@type":110},"The Trust loans where there is a tangible, measurable benefit and where it supports preserving and promoting Scotland’s heritage for the enjoyment of all. Lending also helps make collections accessible to new and diverse audiences.","Answer",{"name":112,"@type":107,"acceptedAnswer":113},"How are decisions made for incoming and outgoing loans?",{"text":114,"@type":110},"Decisions are delegated based on combined insurance value. Up to £50,000 are handled by the Loans Acquisitions and Disposals Committee (LAD), £50,000 to £250,000 are referred from LAD to ExCo with recommendations, and above £250,000 are referred to ExCo for final Board of Trustees consideration.",{"name":116,"@type":107,"acceptedAnswer":117},"What notice periods and cost rules apply before agreeing a loan?",{"text":118,"@type":110},"The Trust requires at least 12 months’ notice for UK loans and 18 months for international loans. Direct costs incurred during outgoing loans, including all-risks nail-to-nail insurance, are charged to borrowers, with indirect loan-related costs potentially reserved for charge and all costs agreed in advance in the loan agreement.","https://schema.org",{"og:url":78,"og:type":121,"og:title":59,"og:site_name":91,"og:description":61},"article",{"robots":123,"canonical":78},"index,follow",{"doc_id":125,"site_id":56},282660,1790175005,{"code":4,"msg":5,"data":128},{"doc_id":125,"user_id":129,"nickname":88,"user_avatar":130,"doc_module":9,"category_id":40,"category_name":41,"doc_title":59,"doc_description":61,"doc_content":131,"file_id":132,"file_url":133,"file_type":134,"file_size":135,"view_count":101,"is_deleted":4,"is_public":9,"is_downloadable":9,"audit_status":9,"page_count":47,"language":136,"language_code":57,"site_id":56,"html_lang":57,"table_of_contents":137,"faqs":138,"seo_title":139,"seo_description":61,"update_tm":140,"read_time":73},549768702563,"https://ap-avatar.wpscdn.com/avatar/8000c4aa63b76e948b?x-image-process=image/resize,m_fixed,w_180,h_180&k=1786536092046926083","Sharing Collections: A Policy on Lending and Borrowing  \nApproved by Board of Trustees, 27 March 2019 Review date: 27 March 2024  \n1. Why we loan collections  \nAn important part of the Trust’s mission is to promote Scotland’s heritage and this can be done by displaying our own collections in our properties as well as lending to and from others, including international venues. In general, we loan in and out where there is a tangible and measurable benefit to the Trust and where it fulfils our mission to preserve and promote Scotland’s heritage for the enjoyment of all.  \n2. How we make decisions on lending and borrowing  \nDecisions on incoming and outgoing loans are delegated in accordance with the NTS scheme of delegation based on the overall value of the loan:  \n• Decisions to lend or borrow items in one loan up to a combined insurance value of £50,000 are taken by the Loans Acquisitions and Disposals Committee (LAD), made up of members of the Collections Team (see Developing Collections: A Policy to Reflect and Enrich Lives, Section 8. 1, 2018) .  \n• Decisions to lend or borrow items in one loan with a combined value between £50,000 and £250,000 will be referred by the LAD committee to ExCo with detailed recommendations.  \n• Decisions to lend or borrow items in one loan with a combined value that is higher than £250,000 will be referred by the LAD, to ExCo, for final consideration by the Board of Trustees.  \nIn arriving at, or recommending, a decision will take into account:  \na. Legal status: The Trust will not accept on loan any object where we have good cause to believe that the current holder does not hold legitimate title to the object, or where we believe it was stolen, illegally imported, exported or excavated. Likewise, the Trust will not lend to any exhibition which includes objects that are known to have been stolen, illegally exported or illegally excavated.  \nb. Impact: The Trust will only lend and borrow items when there is a clear public benefit and a specific plan for public display of the loan. We positively seek opportunities to make our collections accessible to new and diverse audiences (see Advancing Access: a policy for audiences and collections) and will agree to lend and borrow when the loan is likely to enhance our reputation, help to tell the story of a Trust property or maximise the benefits of partnership activity. We will normally only lend to other Accredited museums (or institutions with a similar status abroad) . When deciding whether to lend, the Trust will take into account the reasonable expectations of its own visitors and other regular audiences, the operational needs of its properties, and the rarity and significance of the object to the exhibition in question.  \nc. Condition: We take into account the condition of the object and any risks associated with its transportation and display, as well as the feasibility of achieving an appropriate environment required to care for an incoming or outgoing loan. We will always record and agree with the lender or borrower the condition of an object in advance of any loan or loan renewal for loans into and out of the Trust’s care.  \nd. Timing and resource: In line with standard museum practice, we require a minimum of  \n12 months’notice for UK loans and 18 months for international loans to or from the Trust’s collections. Only in exceptional circumstances, and with the approval of ExCo, will the notice period be altered. Before agreeing a loan, the Trust will ensure that sufficient resources are in place to facilitate the loan, including registrar capacity. We will charge borrowers for direct costs incurred during outgoing loans, including ‘all-risks’nail-to-nail insurance, and wereserve the right to charge for indirect loan related costs. All costs will be agreed in advance  \nbetween both parties and will be stipulated in the loan agreement. All long-term loans are reviewed on a regular basis, currently a maximum of every five years.  \n3. Loans outwi","cbCaiumrSZ2iBDgX","https://ap.wps.com/l/cbCaiumrSZ2iBDgX","pdf",804270,"English","# Why we loan collections\n# How we make decisions on lending and borrowing\n## Legal status\n## Impact\n## Condition\n## Timing and resource\n# Loans outwith this policy\n# Ethics and legislation\n# When we will revise this policy\n# References","[{\"question\":\"Why does the Trust loan collections to and from others?\",\"answer\":\"The Trust loans where there is a tangible, measurable benefit and where it supports preserving and promoting Scotland’s heritage for the enjoyment of all. Lending also helps make collections accessible to new and diverse audiences.\"},{\"question\":\"How are decisions made for incoming and outgoing loans?\",\"answer\":\"Decisions are delegated based on combined insurance value. Up to £50,000 are handled by the Loans Acquisitions and Disposals Committee (LAD), £50,000 to £250,000 are referred from LAD to ExCo with recommendations, and above £250,000 are referred to ExCo for final Board of Trustees consideration.\"},{\"question\":\"What notice periods and cost rules apply before agreeing a loan?\",\"answer\":\"The Trust requires at least 12 months’ notice for UK loans and 18 months for international loans. Direct costs incurred during outgoing loans, including all-risks nail-to-nail insurance, are charged to borrowers, with indirect loan-related costs potentially reserved for charge and all costs agreed in advance in the loan agreement.\"}]","Sharing Collections - A Policy on Lending and Borrowing | PDF",1789579567]