[{"data":1,"prerenderedAt":-1},["ShallowReactive",2],{"detail-sidebar-cat-1-en-105":3,"doc-seo-274823-105":53,"doc-detail-274823-en":127},{"code":4,"msg":5,"data":6},0,"success",[7,14,19,24,29,34,39,44,49],{"id":8,"doc_module":9,"doc_module_name":10,"category_name":11,"show_sort_weight":12,"slug":13},11,1,"Template","Presentations",90,"presentations",{"id":15,"doc_module":9,"doc_module_name":10,"category_name":16,"show_sort_weight":17,"slug":18},12,"Resumes",80,"resumes",{"id":20,"doc_module":9,"doc_module_name":10,"category_name":21,"show_sort_weight":22,"slug":23},14,"Invoices",70,"invoices",{"id":25,"doc_module":9,"doc_module_name":10,"category_name":26,"show_sort_weight":27,"slug":28},15,"Posters",60,"posters",{"id":30,"doc_module":9,"doc_module_name":10,"category_name":31,"show_sort_weight":32,"slug":33},16,"Social Media",50,"social-media",{"id":35,"doc_module":9,"doc_module_name":10,"category_name":36,"show_sort_weight":37,"slug":38},17,"Forms",40,"forms",{"id":40,"doc_module":9,"doc_module_name":10,"category_name":41,"show_sort_weight":42,"slug":43},18,"Letters",30,"letters",{"id":45,"doc_module":9,"doc_module_name":10,"category_name":46,"show_sort_weight":47,"slug":48},21,"Paper Templates",5,"papers-templates",{"id":50,"doc_module":9,"doc_module_name":10,"category_name":51,"show_sort_weight":4,"slug":52},158,"General","general-158",{"code":4,"msg":54,"data":55},"ok",{"site_id":56,"language":57,"slug":58,"title":59,"keywords":60,"description":61,"schema_data":62,"social_meta":120,"head_meta":122,"extra_data":124,"updated_unix":126},105,"en","setting-up-automated-reference-letter-collection-on-job-postings","Setting Up Automated Reference Letter Collection on Job Postings","","A PeopleAdmin posting workflow enables automated collection of confidential recommendation letters by allowing reference letter providers to submit via email directly into the PeopleAdmin (PA) system. Setup is performed during job posting creation through the posting Summary settings, where users choose the reference notification workflow state, select whether applicants advance automatically, and configure the document type providers upload. The guide also covers saving settings, setting minimum or maximum reference counts, adding deadlines and provider messages, and managing applicant progression based on minimum requirements.",{"@graph":63,"@context":119},[64,80,102],{"@type":65,"itemListElement":66},"BreadcrumbList",[67,71,74,77],{"item":68,"name":69,"@type":70,"position":9},"https://docshare.wps.com","Home","ListItem",{"item":72,"name":10,"@type":70,"position":73},"https://docshare.wps.com/template/",2,{"item":75,"name":41,"@type":70,"position":76},"https://docshare.wps.com/template/letters/",3,{"item":78,"name":59,"@type":70,"position":79},"https://docshare.wps.com/template/setting-up-automated-reference-letter-collection-on-job-postings/274823/",4,{"url":78,"name":59,"@type":81,"image":82,"author":87,"headline":59,"publisher":90,"fileFormat":93,"inLanguage":57,"description":61,"dateModified":94,"datePublished":95,"encodingFormat":93,"isAccessibleForFree":96,"interactionStatistic":97},"DigitalDocument",{"url":83,"@type":84,"width":85,"height":86},"https://docshare.wps.com/thumbnails/setting-up-automated-reference-letter-collection-on-job-postings/274823.png","ImageObject",442,249,{"name":88,"@type":89},"Ophelia","Person",{"url":68,"name":91,"@type":92},"DocShare","Organization","application/pdf","2026-10-30","2026-09-15",true,{"@type":98,"interactionType":99,"userInteractionCount":101},"InteractionCounter",{"@type":100},"ViewAction",10,{"@type":103,"mainEntity":104},"FAQPage",[105,111,115],{"name":106,"@type":107,"acceptedAnswer":108},"When must automated reference letter collection be configured in PeopleAdmin?","Question",{"text":109,"@type":110},"It must be set at the time the posting is created. After the position is posted, only the Office of Talent Acquisition can add this functionality.","Answer",{"name":112,"@type":107,"acceptedAnswer":113},"How does a department choose which candidates will be requested for reference letters?",{"text":114,"@type":110},"Select the Under Review by Department workflow state to request letters for all candidates, or select the Finalist workflow state to request letters only for finalists.",{"name":116,"@type":107,"acceptedAnswer":117},"What happens after reference letters are collected in the workflow?",{"text":118,"@type":110},"After letters are provided, the system can move the applicant to the next workflow state if a recommendation workflow state is selected. The recommendation workflow dropdown is optional; applicants can still be moved manually if desired.","https://schema.org",{"og:url":78,"og:type":121,"og:title":59,"og:site_name":91,"og:description":61},"article",{"robots":123,"canonical":78},"index,follow",{"doc_id":125,"site_id":56},274823,1790439784,{"code":4,"msg":5,"data":128},{"doc_id":125,"user_id":129,"nickname":88,"user_avatar":130,"doc_module":9,"category_id":40,"category_name":41,"doc_title":59,"doc_description":61,"doc_content":131,"file_id":132,"file_url":133,"file_type":134,"file_size":135,"view_count":101,"is_deleted":4,"is_public":9,"is_downloadable":9,"audit_status":9,"page_count":76,"language":136,"language_code":57,"site_id":56,"html_lang":57,"table_of_contents":137,"faqs":138,"seo_title":139,"seo_description":61,"update_tm":140,"read_time":9},7971461741311,"https://ap-avatar.wpscdn.com/avatar/74000253aff267980c6?x-image-process=image/resize,m_fixed,w_180,h_180&k=1779345379180704826","You can initiate an automated reference collection process through PeopleAdmin when creating a posting. This process will allow reference letter providers to submit confidential letters of recommendation directly to the PeopleAdmin (PA) system via email. Take this step while you are drafting a job posting.  \n1) From the Summary page of the drafted posting, click on the Settings tab.  \n2) On the settings tab of the posting, click the drop-down box in the reference notification section. Select the workflow state in which you would like the reference/ recommendation letter provider to be notified to submit the letter of reference/ recommendation.  \nNote: This feature must be set at the time the posting is created. Once the position is posted, only the Office of Talent Acquisition will be able to add this functionality.  \nNote: If a department wants a recommendation letter from all candidates to assist in the selection process of who to interview, then select the Under Review by Department workflow state. If a department prefers to only request letters for finalists to aid in determining who to hire, then select the Finalist workflow state.  \n3) Once all reference letters have been provided, the system can move the applicant to the next workflow state if selected. To initiate this action, select the recommendation workflow drop down box and select the chosen workflow state. This drop down is optional and is not required for this feature to work. Applicants can manually be moved to the next workflow state, if desired.  \n4) Select the document type you would like the reference letter providers to upload or attach. To have providers upload reference/recommendation letters, select Reference Letter.  \nNote: The system will not reject reference/recommendation letters that are not uploaded on letterhead. If letterhead is required, this should be indicated in the provider special instructions field section.  \n5) To save settings, click Update Settings.  \n6) To add a minimum or maximum to the number of reference letters requested, click the Edit Posting Details link.  \n7) Select the Reference Letter tab on the posting and enter the amounts desired. A recommendation deadline and provider message can also be added in this section. Reference letter providers will receive an email at the time of notification, but additional information can be added to that email by adding language in the fields below.  \n• If a minimum number of requests is indicated, the applicant will not be able to move forward without providing the requested information for the minimum requests.  \n8) Click Save or Save and Continue to save changes and continue creating the job  \nposting.","cbCaie95bQTh2cLP","https://ap.wps.com/l/cbCaie95bQTh2cLP","pdf",559447,"English","# Automated reference collection workflow setup\n## Configure notification workflow state\n## Manage applicant advancement and optional workflow move\n# Configure upload and letter requirements\n## Select document type and letterhead handling\n## Save settings and update posting details\n# Set request limits and provider messaging\n## Minimum/maximum reference counts\n## Deadline and provider message configuration\n## Save or save and continue","[{\"question\":\"When must automated reference letter collection be configured in PeopleAdmin?\",\"answer\":\"It must be set at the time the posting is created. After the position is posted, only the Office of Talent Acquisition can add this functionality.\"},{\"question\":\"How does a department choose which candidates will be requested for reference letters?\",\"answer\":\"Select the Under Review by Department workflow state to request letters for all candidates, or select the Finalist workflow state to request letters only for finalists.\"},{\"question\":\"What happens after reference letters are collected in the workflow?\",\"answer\":\"After letters are provided, the system can move the applicant to the next workflow state if a recommendation workflow state is selected. The recommendation workflow dropdown is optional; applicants can still be moved manually if desired.\"}]","Setting Up Automated Reference Letter Collection on Job Postings | PDF",1789483239]