[{"data":1,"prerenderedAt":-1},["ShallowReactive",2],{"doc-detail-187266-en":3,"doc-seo-187266-105":30,"detail-sidebar-cat-1-en-105":91},{"code":4,"msg":5,"data":6},0,"success",{"doc_id":7,"user_id":8,"nickname":9,"user_avatar":10,"doc_module":11,"category_id":12,"category_name":13,"doc_title":14,"doc_description":15,"doc_content":16,"file_id":17,"file_url":18,"file_type":19,"file_size":20,"view_count":4,"is_deleted":4,"is_public":11,"is_downloadable":11,"audit_status":11,"page_count":21,"language":22,"language_code":23,"site_id":24,"html_lang":23,"table_of_contents":25,"faqs":26,"seo_title":27,"seo_description":15,"update_tm":28,"read_time":29},187266,962084925782,"Chloe Bennett","https://ap-avatar.wpscdn.com/davatar_9964176cb1d06d4a9deccf72a44ae3dc",1,18,"Letters","Separation Policy","Separation Policy outlines the rules governing employee separation and the treatment of leave, holidays, and eligibility for salary increments or promotions. It establishes how separation provisions apply differently to exempt versus non-exempt positions and covers both voluntary and involuntary resignation, including scenarios without notice and separation when leave is exhausted. The policy defines key terms such as “Appointment Ended” and “Applicable leave credits,” details payout of unused vacation and sick/bonus leave, clarifies procedures and notification requirements, and updates guidance for worker’s compensation leave, verbal resignations, and grievance rights.","| Date | Version |\n| --- | --- |\n| October 1, 1953 | First version. Adoption of policy for terminal leave which states that employees cease to earn leave, be entitled to holidays and cease tobe eligible for salary increments or promotions. |\n| July 1, 1977 | Provides that separation policies, except for leave provisions, do not apply to employees in positions designated exempt. |\n| November 1, 1989 | Policy on Involuntary Resignation Without Notice added. Policy on Separation Due to Unavailability When Leave is Exhausted added. |\n| September 1, 1991 | Dismissal policy revised. |\n| March 1, 1996 | Definition of “Appointment Ended” added. |\n| March 1, 2003 | Advisory Note added: “Applicable leave credits” means leave requested by the employee and approved by the supervisor. In cases of illness, it means sick and/or vacation leave (or any portion) which the employee chose to exhaust prior to going on leave without pay. If there is a vacation leave balance at the time of separation, itshall be paid in a lump sum. |\n| June 1, 2003 | Clarified Separation Due to Unavailability by defining applicable leave credits and by explaining how to pay out leave balances. |\n| September 1, 2004 | Voluntary Resignation Without Notice changed to incorporate rule change. |\n| January 1, 2007 | Changed wording of “Unavailability When Leave is Exhausted” to eliminate confusion with the ADA. |\n| October 1, 2008 | Revised to allow a RIF employee to exhaust excess vacation leave. Clarified Separation Procedures. |\n| November 1, 2013 | Change definition of “Separation Due to Unavailability” to include non-medical reasons. |\n\n\n| August 4, 2016 | Separation Policy changed to incorporate rule change and for clarification. Removed “Unavailability” to prevent an employer from having to retain an employee that has lost their credentials, certification due to a court order or other extenuating circumstances that renders the employee unable to perform the essential duties of their job, as set forth in the job description. Notification Required changed to incorporate rule change. |\n| --- | --- |\n| October 21, 2019 | The Separation Policy was changed to clarify the current practice of leave payout when an employee is separated while on worker’s compensation leave, to allow for payout of unused vacation and bonus leave earned as of the date of injury, payment of unused vacation and sick leave accumulated during the first 12 months of worker’s compensation leave and payout of any unused bonus leave that is eligible for payout and earned after the date of injury. The Policy also clarifies the procedure that agencies are to follow when separating an employee who is on worker’s compensation leave as well as applicable grievance rights. |\n| December 8, 2022 | Adding language to clarify what an agency should do if an employee provides a verbal resignation. .Adding language to indicate the appointing authority who receives any verbal or written resignation should acknowledge receipt and accept the resignation in writing. Revises burden related to separation due to unavailability to be consistent with N.C.G.S. § 126-34.02(b)(3) . Other minor changes for consistency. Adding language regarding sending Pre Separation Letters and Letters of Separation via e-mail. Clarified exempt positions. |","cbCaieEFLMGwVhDR","https://ap.wps.com/l/cbCaieEFLMGwVhDR","pdf",231426,9,"English","en",105,"# Policy Timeline\n## Key Revisions and Definitions\n## Leave Credits and Payout Procedures\n## Notice, Resignations, and Exempt Positions\n## Worker’s Compensation and Grievance Rights","[{\"question\":\"What does the policy require regarding terminal leave and eligibility after separation?\",\"answer\":\"The first version adopts a terminal leave rule stating employees stop accruing leave, do not earn holidays, and cease eligibility for salary increments or promotions.\"},{\"question\":\"How does the policy define “Applicable leave credits” and how are unused balances paid out?\",\"answer\":\"“Applicable leave credits” means leave requested by the employee and approved by the supervisor; in illness cases it refers to sick and/or vacation leave the employee chose to exhaust before going on leave without pay. If vacation leave remains at separation, it is paid in a lump sum.\"},{\"question\":\"What changes address separation actions involving worker’s compensation leave?\",\"answer\":\"Updates clarify leave payout during worker’s compensation separation, including payout of unused vacation and bonus leave earned as of the injury date and payment of unused vacation and sick leave accumulated during the first 12 months, plus any eligible unused bonus leave earned after the injury date. The policy also sets procedures agencies must follow and references applicable grievance rights.\"}]","Separation Policy | PDF",1788381872,3,{"code":4,"msg":31,"data":32},"ok",{"site_id":24,"language":23,"slug":33,"title":14,"keywords":34,"description":15,"schema_data":35,"social_meta":86,"head_meta":88,"extra_data":90,"updated_unix":28},"separation-policy","",{"@graph":36,"@context":85},[37,53,68],{"@type":38,"itemListElement":39},"BreadcrumbList",[40,44,48,50],{"item":41,"name":42,"@type":43,"position":11},"https://docshare.wps.com","Home","ListItem",{"item":45,"name":46,"@type":43,"position":47},"https://docshare.wps.com/template/","Template",2,{"item":49,"name":13,"@type":43,"position":29},"https://docshare.wps.com/template/letters/",{"item":51,"name":14,"@type":43,"position":52},"https://docshare.wps.com/template/separation-policy/187266/",4,{"url":51,"name":14,"@type":54,"author":55,"headline":14,"publisher":57,"fileFormat":60,"inLanguage":23,"description":15,"dateModified":61,"datePublished":62,"encodingFormat":60,"isAccessibleForFree":63,"interactionStatistic":64},"DigitalDocument",{"name":9,"@type":56},"Person",{"url":41,"name":58,"@type":59},"DocShare","Organization","application/pdf","2026-09-05","2026-09-02",true,{"@type":65,"interactionType":66,"userInteractionCount":47},"InteractionCounter",{"@type":67},"ViewAction",{"@type":69,"mainEntity":70},"FAQPage",[71,77,81],{"name":72,"@type":73,"acceptedAnswer":74},"What does the policy require regarding terminal leave and eligibility after separation?","Question",{"text":75,"@type":76},"The first version adopts a terminal leave rule stating employees stop accruing leave, do not earn holidays, and cease eligibility for salary increments or promotions.","Answer",{"name":78,"@type":73,"acceptedAnswer":79},"How does the policy define “Applicable leave credits” and how are unused balances paid out?",{"text":80,"@type":76},"“Applicable leave credits” means leave requested by the employee and approved by the supervisor; in illness cases it refers to sick and/or vacation leave the employee chose to exhaust before going on leave without pay. If vacation leave remains at separation, it is paid in a lump sum.",{"name":82,"@type":73,"acceptedAnswer":83},"What changes address separation actions involving worker’s compensation leave?",{"text":84,"@type":76},"Updates clarify leave payout during worker’s compensation separation, including payout of unused vacation and bonus leave earned as of the injury date and payment of unused vacation and sick leave accumulated during the first 12 months, plus any eligible unused bonus leave earned after the injury date. The policy also sets procedures agencies must follow and references applicable grievance rights.","https://schema.org",{"og:url":51,"og:type":87,"og:title":14,"og:site_name":58,"og:description":15},"article",{"robots":89,"canonical":51},"index,follow",{"doc_id":7,"site_id":24},{"code":4,"msg":5,"data":92},[93,98,103,108,113,118,123,126,131],{"id":94,"doc_module":11,"doc_module_name":46,"category_name":95,"show_sort_weight":96,"slug":97},11,"Presentations",90,"presentations",{"id":99,"doc_module":11,"doc_module_name":46,"category_name":100,"show_sort_weight":101,"slug":102},12,"Resumes",80,"resumes",{"id":104,"doc_module":11,"doc_module_name":46,"category_name":105,"show_sort_weight":106,"slug":107},14,"Invoices",70,"invoices",{"id":109,"doc_module":11,"doc_module_name":46,"category_name":110,"show_sort_weight":111,"slug":112},15,"Posters",60,"posters",{"id":114,"doc_module":11,"doc_module_name":46,"category_name":115,"show_sort_weight":116,"slug":117},16,"Social Media",50,"social-media",{"id":119,"doc_module":11,"doc_module_name":46,"category_name":120,"show_sort_weight":121,"slug":122},17,"Forms",40,"forms",{"id":12,"doc_module":11,"doc_module_name":46,"category_name":13,"show_sort_weight":124,"slug":125},30,"letters",{"id":127,"doc_module":11,"doc_module_name":46,"category_name":128,"show_sort_weight":129,"slug":130},21,"Paper Templates",5,"papers-templates",{"id":132,"doc_module":11,"doc_module_name":46,"category_name":133,"show_sort_weight":4,"slug":134},158,"General","general-158"]