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Responsibilities include diary management and appointment prioritisation, audio typing of medical letters and reports, minute taking, running a bring-forward system, and preparing agendas and associated papers. The position supports workload organisation, may include delegated supervision of staff, and includes financial and personnel administration such as petty cash handling and expense claims. 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The post holder may have delegated responsibility for supervision or day-to-day management of staff, and may handle petty cash and expense claims as part of financial administration.","https://schema.org",{"og:url":78,"og:type":120,"og:title":59,"og:site_name":91,"og:description":61},"article",{"robots":122,"canonical":78},"index,follow",{"doc_id":124,"site_id":56},259254,1789330938,{"code":4,"msg":5,"data":127},{"doc_id":124,"user_id":128,"nickname":88,"user_avatar":129,"doc_module":9,"category_id":50,"category_name":51,"doc_title":59,"doc_description":61,"doc_content":130,"file_id":131,"file_url":132,"file_type":133,"file_size":134,"view_count":8,"is_deleted":4,"is_public":9,"is_downloadable":9,"audit_status":9,"page_count":135,"language":136,"language_code":57,"site_id":56,"html_lang":57,"table_of_contents":137,"faqs":138,"seo_title":139,"seo_description":61,"update_tm":125,"read_time":76,"preview_page_count":4},687207020761,"https://ap-avatar.wpscdn.com/davatar_155a257f0dc6eb9ab79c44ca47cae57d","JOB DESCRIPTION  \n| JOB DETAILS |  |\n| --- | --- |\n| Job Title | Senior Medical Secretary |\n| Reports to | Lead Medical Secretary |\n| Band | Band 4 |\n| Department/Directorate | Urology |\n\n\n| JOB PURPOSE |\n| --- |\n| To provide all aspects of secretarial and administrative duties to Medical Consultants and the clinical team, this may include the Clinical Director or Lead Clinician. Duties will include diary management and prioritisation of appointments, audio typing of medical letters and reports, minute taking, operating a bring forward system and preparation of agenda’s and associated papers. The post holder is responsible for managing their own workload, which may include financial and personnel administration and assisting in the organisation of the Consultant’s workload. |\n| KEY RESULT AREAS/PRINCIPAL DUTIES AND RESPONSIBILITIES |\n| The Senior Medical Secretary will be based in the Urology Department and will provide administrative support to the Consultants and team members\u003Cbr>The post holder will fulfil all tasks and work as part of a team. The post holder will have delegated responsibility for supervision or day to day management of staff within the team. To meet the needs of the service, the post holder may be required to work in other administrative areas as appropriate as directed by the line manager and may, on occasion, be required to deputise for the line manager |\n| KEY WORKING RELATIONSHIPS |\n| Areas of responsibility: Admin and Clerical.\u003Cbr>The post holder is required to deal effectively with staff of all levels throughout the Trust as and when they encounter on a day to day basis.\u003Cbr>In addition, the post holder will deal with the wider healthcare community, external organisations and the public.\u003Cbr>This will include verbal, written and electronic media.\u003Cbr>Of particular importance are working relationships with:\u003Cbr>Internal to the Trust External to the Trust • Consultants • Patients/Relatives • CNS’s • GP’s • Other Admin Teams • Admin teams within other • Service and Group Managers organisations, ie hospitals, social care other |\n\n\n| ORGANISATIONAL CHART |  |  |  |  |\n| --- | --- | --- | --- | --- |\n| \u003Cbr>Senior Medical\u003Cbr>Secretary |  |  | \u003Cbr>|  |\n|  | Lead Medical Secretary |  |  |  |\n|  |  |  |  |  |\n|  |  |  |  |  |\n|  | Senior Medical\u003Cbr>Secretary |  |  |  |\n|  |  |  |  |  |\n| FREEDOM TO ACT |  |  |  |  |\n| To work within Trust policies and procedures. Use initiative to deal with routine matters and complex queries, deciding when it is necessary to refer to the available line manager. Work is managed rather than supervised and the post holder will organise own workload on a day to day basis. |  |  |  |  |\n| COMMUNICATION/RELATIONSHIP SKILLS |  |  |  |  |\n| The post holder will be required to adhere to the organisation’s standards of customer care. Welcomes visitors and deals with clients in a confidential and sensitive manner, this could be face to face or over the phone and may require tact, persuasion and negotiation skills to exchange information relating to appointments / admissions.\u003Cbr>To courteously and efficiently receive enquiries (including telephone calls), taking messages and ensuring that these are passed on to the appropriate person. To communicate effectively with staff and clients within partner agency organisations in a confidential and sensitive manner. This may include GP’s, healthcare professionals, hospital departments and referral centres.\u003Cbr>The post holder will be expected to behave in accordance with the Trust's values of demonstrating compassion, striving for excellence, respecting diversity, acting with integrity and to listen and support others. |  |  |  |  |\n| ANALYTICAL/JUDGEMENTAL SKILLS |  |  |  |  |\n| Judgements on complex facts requiring interpretation and comparing options which may involve exercising judgement when dealing with patient, staff or external contacts. Resolving minor problems with regard to patient records, personnel and payroll. Ability to use initiative a","cbCaiqwnCfdjYjAm","https://ap.wps.com/l/cbCaiqwnCfdjYjAm","pdf",233524,7,"English","# Job Purpose\n# Key Result Areas / Principal Duties and Responsibilities\n# Key Working Relationships\n# Freedom to Act\n# Communication / Relationship Skills\n# Analytical / Judgemental Skills\n# Planning / Organisational Skills\n# Patient / Client Care\n# Policy / Service Development\n# Financial / Physical Resources\n# Human Resources","[{\"question\":\"What is the main purpose of the Senior Medical Secretary role?\",\"answer\":\"To provide secretarial and administrative duties to Medical Consultants and the clinical team, supporting diary management, communication, and organisational workflows.\"},{\"question\":\"What administrative tasks are included in the duties?\",\"answer\":\"Key tasks include diary management and appointment prioritisation, audio typing of letters and reports, minute taking, using a bring-forward system, and preparing agendas and papers.\"},{\"question\":\"Does the role include supervision and financial or personnel administration?\",\"answer\":\"Yes. The post holder may have delegated responsibility for supervision or day-to-day management of staff, and may handle petty cash and expense claims as part of financial administration.\"}]","Senior Medical Secretary - Job Description - Role Duties and Responsibilities | PDF"]