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In order to fulfill these responsibilities, and subject to ARCUS bylaws, the Secretary oversees the production of minutes of meetings, ensures their accuracy and availability, proposes policies and practices, submits various reports to the board, oversees maintenance of membership records, fulfills any other requirements of a Director and Officer, and performs other duties as the need arises and/or as defined in the bylaws.1  \nACCOUNTABILITY  \nThe Secretary is accountable to the Board of Directors as specified in the bylaws. Through the Board of Directors, certain duties of the Secretary may be delegated to the Executive Director, Board members and/or committees as appropriate.  \nSPECIFIC DUTIES  \nThe Secretary is responsible for ensuring that accurate minutes of meetings are taken and approved. The Secretary ensures that a copy of the minutes is maintained in the corporate records.  \n1 This document uses the word “ensure” to convey the intent that accountability for the specified responsibilities lies with the Secretary but it is not necessarily the Secretary who carries out the activity. We expect that many of these responsibilities will be delegated to board committees, staff, or others including experts retained fora specific purpose. The word “ensure” is not intended to imply any additional source of legal duties beyond those that are required by law.  \nCUSTODIAN OF RECORDS  \nThe Secretary ensures that the records of the organization are maintained as required by law and made available when required by authorized persons. These records may include the founding documents, lists of directors, board and committee meeting minutes, financial reports, and other official records.  \nMEMBERSHIP RECORDS  \nThe Secretary ensures that official records are maintained of members of the organization and Board. He/She ensures that these records are available when required for reports, elections, referenda, other votes, etc.  \nBYLAWS  \nThe Secretary ensures that an up-­‐to-­‐date copy of the bylaws is available at all meetings.  \nCOMMUNICATIONS  \nThe Secretary ensures that proper notification is given of directors’ and members’meetings as specified in the bylaws. The Secretary manages the general correspondence of the Board of Directors except for such correspondence assigned to others.  \nMEETINGS  \nThe Secretary participates in Board meetings as a voting member. The Secretary provides items for the agenda as appropriate.  \nApproved by ARCUS Board of Directors July 20, 2009","cbCaishDYNF8BOLl","https://ap.wps.com/l/cbCaishDYNF8BOLl","pdf",54205,"English","# General Responsibilities\n# Accountability\n# Specific Duties\n# Custodian of Records\n# Membership Records\n# Bylaws\n# Communications\n# Meetings","[{\"question\":\"What general responsibilities does the Secretary have in this job description?\",\"answer\":\"The Secretary ensures accurate documentation exists to meet legal requirements and to support how the board’s business was conducted. The role includes overseeing meeting minutes, ensuring their accuracy and availability, proposing practices, submitting reports, and maintaining membership records.\"},{\"question\":\"How does the Secretary support accountability to the Board of Directors?\",\"answer\":\"The Secretary is accountable to the Board of Directors as specified in the bylaws. Certain duties may be delegated to the Executive Director, board members, or committees as appropriate.\"},{\"question\":\"What specific duties relate to meeting minutes and recordkeeping?\",\"answer\":\"The Secretary ensures that minutes are taken and approved, and that copies are maintained in corporate records. The Secretary also ensures organizational records are maintained as required by law and made available to authorized persons when needed.\"}]","Secretary Job Description - Arctic Research Consortium of the United States | PDF"]