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The Administrative Assistant serves as a primary point of contact for students, parents/guardians, staff members, visitors, and community members and is expected to provide professional, courteous, confidential, and timely assistance.  \nThe position is responsible for maintaining accurate student information through Infinite Campus, assisting with student enrollment and records, communicating information to appropriate district personnel, maintaining district calendars, assisting with student medication procedures, and performing general office and light facility-related duties. The Administrative Assistant may also provide limited substitute coverage or other support when necessary to maintain school operations.  \nESSENTIAL DUTIES AND RESPONSIBILITIES  \n1. Infinite Campus and Student Information  \n● Maintain accurate and current student information within Infinite Campus.  \n● Enroll new students and complete required student registration and enrollment procedures.  \n● Assist parents/guardians with enrollment and registration requirements.  \n● Update student and family demographic information, including:  \n○ Parent/guardian names and contact information.  \n○ Addresses and telephone numbers.  \n○ Emergency contacts.  \n○ Household information.  \n○ Other information required by the district.  \n● Process student withdrawals and transfers as directed.  \n● Maintain accurate student enrollment and attendance-related records.  \n● Assist parents/guardians with Infinite Campus Parent Portal access and basic account questions.  \n● Identify incomplete or inaccurate student information and work with families and district personnel to make necessary corrections.  \n● Generate reports, student information, lists, labels, and other documentation from Infinite Campus as requested by administration or authorized personnel.  \n● Maintain confidentiality of all student information in accordance with FERPA, district policy, and applicable state and federal requirements.  \n2. Student Enrollment and Records  \n● Serve as a primary contact for families enrolling students in the school district.  \n● Collect and maintain required enrollment documentation, including birth certificates, immunization records, transfer records, and other required documents.  \n● Request student records from previous school districts as necessary.  \n● Forward student records to receiving schools when students transfer from the district and proper requests are received.  \n● Maintain student cumulative files and other official student records in an organized and secure manner.  \n● Ensure confidential student records are accessible only to authorized individuals.  \n● Assist administration in maintaining appropriate procedures for the storage, retention, transfer, and destruction of student records.  \n● Assist with annual registration and beginning-of-year student information verification.  \n● Assist with student transcript request from high school and post-secondary institutions.  \n3. Parent, Student, Staff, and Public Communication  \n● Serve as a professional and welcoming first point of contact for students, parents/guardians, staff, visitors, and community members.  \n● Answer incoming telephone calls and direct calls to appropriate district personnel.  \n● Receive messages from parents/guardians and students and ensure those messages are delivered to the appropriate staff member in a timely manner.  \n● Communicate student transportation changes, appointments, early dismiss","cbCairdbtxaG9WNG","https://ap.wps.com/l/cbCairdbtxaG9WNG","pdf",107728,"English","# Position Summary\n# Essential Duties and Responsibilities\n## Infinite Campus and Student Information\n## Student Enrollment and Records\n## Parent, Student, Staff, and Public Communication\n## District and School Calendar Management\n## Student Medication and Health-Related Assistance","[{\"question\":\"What systems and student information tasks does the Administrative Assistant manage?\",\"answer\":\"The position maintains accurate student data in Infinite Campus, updates demographics and emergency contacts, processes withdrawals and transfers, and generates reports, lists, labels, and documentation as requested.\"},{\"question\":\"How does the role support enrollment and student records?\",\"answer\":\"It collects required enrollment documents, requests records from prior districts, forwards records when students transfer, and maintains secure, organized cumulative files with appropriate storage, retention, transfer, and destruction procedures.\"},{\"question\":\"What communication responsibilities are included in the position?\",\"answer\":\"The assistant answers calls, receives and routes messages to appropriate staff, communicates time-sensitive requests such as transportation changes and early dismissals, and provides general information while maintaining confidentiality.\"},{\"question\":\"Does the job include health or medication-related duties?\",\"answer\":\"Yes. It assists with distributing or administering prescription and non-prescription medication to students only as authorized by district policy and documentation, and it maintains required medication logs and secure storage.\"}]","School District Administrative Assistant - Job Description - Responsibilities | PDF",1789310475]