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The position coordinates planning assumptions, scenario modelling, departmental allocations, CAPEX and management reporting, and oversees sourcing, supplier due diligence, contract and renewal planning, purchase-order discipline, receipt confirmation and supplier performance. Works independently in control responsibilities while partnering with school leadership; corporate functions handle accounting systems, payments and statutory compliance.",{"@graph":63,"@context":119},[64,80,102],{"@type":65,"itemListElement":66},"BreadcrumbList",[67,71,74,77],{"item":68,"name":69,"@type":70,"position":9},"https://docshare.wps.com","Home","ListItem",{"item":72,"name":10,"@type":70,"position":73},"https://docshare.wps.com/template/",2,{"item":75,"name":16,"@type":70,"position":76},"https://docshare.wps.com/template/resumes/",3,{"item":78,"name":59,"@type":70,"position":79},"https://docshare.wps.com/template/school-budget-procurement-manager-job-description-and-person-specification/258430/",4,{"url":78,"name":59,"@type":81,"image":82,"author":87,"headline":59,"publisher":90,"fileFormat":93,"inLanguage":57,"description":61,"dateModified":94,"datePublished":95,"encodingFormat":93,"isAccessibleForFree":96,"interactionStatistic":97},"DigitalDocument",{"url":83,"@type":84,"width":85,"height":86},"https://docshare.wps.com/thumbnails/school-budget-procurement-manager-job-description-and-person-specification/258430.png","ImageObject",442,249,{"name":88,"@type":89},"นรินทร์","Person",{"url":68,"name":91,"@type":92},"DocShare","Organization","application/pdf","2026-10-24","2026-09-13",true,{"@type":98,"interactionType":99,"userInteractionCount":101},"InteractionCounter",{"@type":100},"ViewAction",10,{"@type":103,"mainEntity":104},"FAQPage",[105,111,115],{"name":106,"@type":107,"acceptedAnswer":108},"Who does the School Budget & Procurement Manager report to, and who are the direct team links?","Question",{"text":109,"@type":110},"The role reports to the Chief Operating Officer (COO). Direct reports are procurement and budget-control support staff, as assigned, and it works closely with the Principal and Director of Operations as well as multiple internal departments and external auditors/advisers, suppliers and contractors.","Answer",{"name":112,"@type":107,"acceptedAnswer":113},"What are the core responsibilities in budget development and planning?",{"text":114,"@type":110},"The manager designs and runs the annual and medium-term budget cycle, coordinates planning assumptions with accountable teams, supports budget holders with affordability and evidence challenge, consolidates departmental budgets, and produces scenario and sensitivity analysis including CAPEX planning support.",{"name":116,"@type":107,"acceptedAnswer":117},"How does the role handle procurement and supplier oversight?",{"text":118,"@type":110},"The role oversees significant sourcing activity, conducts supplier due diligence, manages contract and renewal planning, enforces purchase-order discipline, confirms receipt, and monitors supplier performance. 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Opened in September 2023 as Rugby School's second international sister school, RSJ offers IGCSE and A level programmes within a rich academic, pastoral, boarding and co-curricular environment.\u003Cbr>RSJ shares Rugby School's ethos, 'The Whole Person, The Whole Point' . The School combines high academic expectations with character development, outstanding pastoral care and a strong House community. RSJ is established as a school corporation under Japan's Private Schools Act, is accredited by the Governor of Chiba Prefecture and is a member of the Council of British International Schools (COBIS) .\u003Cbr>Role information |\n\n\n| Job title | School Budget & Procurement Manager |\n| --- | --- |\n| Department | Operations |\n| Function | Budget Management and Procurement |\n| Reports to | Chief Operating Officer (COO) |\n| Direct reports | Procurement and budget-control support staff, as assigned |\n| Key working relationships | Principal; Director of Operations; budget holders; Corporate Office / Finance; Registry; HRand Payroll; IT; Facilities; Boarding; Catering; Marketing and Admissions; auditors and advisers; suppliers and contractors |\n| Location | Rugby School Japan, Kashiwanoha, Greater Tokyo |\n| Contract | Full-time, Fixed Term, Renewable |\n| Working language | English and Japanese (bilingual) |\n\nRole purpose  \nThe School Budget & Procurement Manager leads the annual and medium-term budget-development, monitoring andreforecasting cycle and operates the School's procurement framework. Reporting directly to the COO and operating independently in its control responsibilities, the role works in close partnership with the Principal and Director of Operations to ensure resources are aligned with educational and operational priorities and that spending is affordable, properly authorised and supported by clear evidence.  \nThe post-holder coordinates planning assumptions, scenario modelling, departmental allocations, school-level capital expenditure (CAPEX) , management reporting and business cases. The role also oversees significant sourcing activity, supplier due diligence, contract and renewal planning, purchase-order discipline, confirmation of receipt and supplier performance, while helping departments obtain the required goods and services efficiently and at strong whole-life value.  \nThis is a School-side budget execution and procurement role, distinct from Corporate Office / Finance, which maintains the accounting system of record, produces monthly actuals, processes payments, leads statutory finance and acts as the final compliance gate. Registry owns tuition billing and collection, with the related accounting and collection processes linked to Corporate Office / Finance. The Manager does not ordinarily hold spending-approval  \nRUGBY SCHOOL JAPAN | RECRUITMENT | SCHOOL BUDGET & PROCUREMENT MANAGER  \n| authority unless expressly provided by the authority matrix; instead, the role provides the operational control check before compliant requests are submitted to Finance.\u003Cbr>Key responsibilities and accountabilities |\n| --- |\n| Budget development, planning and commercial analysis\u003Cbr>• Design and manage the annual and medium-term budget cycle, including the timetable, assumptions, templates, guidance and review calendar, in line with the School's strategic-planning and governance cycle.\u003Cbr>• Coordinate enrolment, fee-income, staffing, payroll, operating and other planning assumptions with the accountable teams, while preserving Registry's ownership of tuition billing and collection and Corporate Office / Finance's ownership of accounting.\u003Cbr>• Support budget holders to prepare realistic, prioritised submissions and challenge proposals for aff","cbCaiuKDzDF3hI5i","https://ap.wps.com/l/cbCaiuKDzDF3hI5i","pdf",411908,"English","# Role information\n## About Rugby School Japan\n## Job title and reporting lines\n## Role purpose\n# Key responsibilities and accountabilities\n## Budget development, planning and commercial analysis\n## Budget allocation, monitoring, forecasting and reporting","[{\"question\":\"Who does the School Budget \\u0026 Procurement Manager report to, and who are the direct team links?\",\"answer\":\"The role reports to the Chief Operating Officer (COO). Direct reports are procurement and budget-control support staff, as assigned, and it works closely with the Principal and Director of Operations as well as multiple internal departments and external auditors/advisers, suppliers and contractors.\"},{\"question\":\"What are the core responsibilities in budget development and planning?\",\"answer\":\"The manager designs and runs the annual and medium-term budget cycle, coordinates planning assumptions with accountable teams, supports budget holders with affordability and evidence challenge, consolidates departmental budgets, and produces scenario and sensitivity analysis including CAPEX planning support.\"},{\"question\":\"How does the role handle procurement and supplier oversight?\",\"answer\":\"The role oversees significant sourcing activity, conducts supplier due diligence, manages contract and renewal planning, enforces purchase-order discipline, confirms receipt, and monitors supplier performance. It also helps departments obtain required goods and services efficiently with strong whole-life value.\"}]","School Budget & Procurement Manager - Job Description and Person Specification | PDF",1789322164]