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The workflow covers creating templates, adding and copying shifts across days, and assigning eligible employees by shift with labor cost calculations. It also explains creating employee schedules from templates, editing schedules, sending emails or viewing via eSELFSERVE, and managing alerts and reports for absences, lateness, conflicts, variances, and exceptions.",{"@graph":63,"@context":119},[64,80,102],{"@type":65,"itemListElement":66},"BreadcrumbList",[67,71,74,77],{"item":68,"name":69,"@type":70,"position":9},"https://docshare.wps.com","Home","ListItem",{"item":72,"name":10,"@type":70,"position":73},"https://docshare.wps.com/template/",2,{"item":75,"name":36,"@type":70,"position":76},"https://docshare.wps.com/template/forms/",3,{"item":78,"name":59,"@type":70,"position":79},"https://docshare.wps.com/template/scheduling-with-templates-employee-scheduling-setup-and-alerts/248446/",4,{"url":78,"name":59,"@type":81,"image":82,"author":87,"headline":59,"publisher":90,"fileFormat":93,"inLanguage":57,"description":61,"dateModified":94,"datePublished":95,"encodingFormat":93,"isAccessibleForFree":96,"interactionStatistic":97},"DigitalDocument",{"url":83,"@type":84,"width":85,"height":86},"https://docshare.wps.com/thumbnails/scheduling-with-templates-employee-scheduling-setup-and-alerts/248446.png","ImageObject",442,249,{"name":88,"@type":89},"Grenda","Person",{"url":68,"name":91,"@type":92},"DocShare","Organization","application/pdf","2026-10-22","2026-09-12",true,{"@type":98,"interactionType":99,"userInteractionCount":101},"InteractionCounter",{"@type":100},"ViewAction",10,{"@type":103,"mainEntity":104},"FAQPage",[105,111,115],{"name":106,"@type":107,"acceptedAnswer":108},"What do scheduling templates include and exclude?","Question",{"text":109,"@type":110},"Scheduling templates exclude specific dates but include shifts and employee assignments. They define reusable scheduling structure for later schedule creation.","Answer",{"name":112,"@type":107,"acceptedAnswer":113},"How are employees assigned to shifts in a template?",{"text":114,"@type":110},"Use ADD EMPLOYEE(S) to choose from eligible employees, then apply the selected shift. Labor cost for the shift is calculated based on each employee’s rate.",{"name":116,"@type":107,"acceptedAnswer":117},"What types of scheduling alerts are available?",{"text":118,"@type":110},"Scheduling Alerts include Absent, Late, Conflicts, Variances, and Exceptions. Each alert lists employees that triggered the condition and can be opened to view details.","https://schema.org",{"og:url":78,"og:type":121,"og:title":59,"og:site_name":91,"og:description":61},"article",{"robots":123,"canonical":78},"index,follow",{"doc_id":125,"site_id":56},248446,1790585592,{"code":4,"msg":5,"data":128},{"doc_id":125,"user_id":129,"nickname":88,"user_avatar":130,"doc_module":9,"category_id":35,"category_name":36,"doc_title":59,"doc_description":61,"doc_content":131,"file_id":132,"file_url":133,"file_type":134,"file_size":135,"view_count":101,"is_deleted":4,"is_public":9,"is_downloadable":9,"audit_status":9,"page_count":136,"language":137,"language_code":57,"site_id":56,"html_lang":57,"table_of_contents":138,"faqs":139,"seo_title":140,"seo_description":61,"update_tm":141,"read_time":76},7971474921005,"https://ap-avatar.wpscdn.com/davatar_29158cc5080c5b710cf443261637dec0","Scheduling With  \nTemplates  \nNOTE: You will create a template to use for employee schedules. Templates do not include specific dates. They do include shifts and employee assignments.  \nGo to Attendance > Scheduling Templates and click Create Template. Fill in the template Name, Template Length, and Starting Day.  \nAdd shifts for each day to fill in the template. You will select the Department, Start and End times, Break time, and number of People Needed for each shift. SAVE when complete.  \npage  \n4  \n© Copyright 2023 Automatic Payroll Systems, [Inc. | 855.945.7921 | apspayroll.com | Revised](Inc. | 855.945.7921 | apspayroll.com | Revised) 1/24/2023  \nClick ADD EMPLOYEE(S) to assign employees to the shift.  \nEligible employees will be listed in the popup window. The Total Labor Cost for the shift is based on the employee’s rate. Check off the employee(s) you wish to assign to the shift and click Apply Shift to Selected Employee(s) . To copy shifts from day to day, click COPY SHIFT. Employee assignments will carry over when copying shifts.  \npage 5  \n© Copyright 2023 Automatic Payroll Systems, [Inc. | 855.945.7921 | apspayroll.com | Revised](Inc. | 855.945.7921 | apspayroll.com | Revised) 1/24/2023  \nClick PASTE SHIFT on the days you wish to copy the shift to and click I’ M DONE COPYING at the top when fi nished.  \nUse the EDIT and DELETE links to make changes to or delete shifts.  \nNOTE: Be sure to fill out the template completely. If you create a two-week template and only fill out the fi rst week, the second week of every schedule created with this template will be blank.  \nYou can always come back and make changes to templates as needed for new schedules.  \npage  \n6  \n© Copyright 2023 Automatic Payroll Systems, [Inc. | 855.945.7921 | apspayroll.com | Revised](Inc. | 855.945.7921 | apspayroll.com | Revised) 1/24/2023  \nCREATING EMPLOYEE SCHEDULES  \nGo to Attendance > Scheduling and click Create Schedule. Choose the template you would like to use to create the schedule and then choose the date range to be covered.  \nSince you assigned employees on the template, employees will be assigned on the schedule. You can update an employee’s scheduled time if they are already on the schedule by clicking edit day on the shift you need to adjust.  \npage  \n7  \n© Copyright 2023 Automatic Payroll Systems, [Inc. | 855.945.7921 | apspayroll.com | Revised](Inc. | 855.945.7921 | apspayroll.com | Revised) 1/24/2023  \nNOTE: Changes made on the schedule will not flow back to the template.  \nClick the Email Schedules to Employees button to send each employee an email of their personal schedule.  \nEmployees can also log in to eSELFSERVE. COM to see their personal schedules.  \nVIEWING & EDITING EMPLOYEE SCHEDULES  \nBy default, only partially allocated schedules show on your Scheduling page. To view created schedules, check the Include fully allocated schedules box.  \npage  \n8  \n© Copyright 2023 Automatic Payroll Systems, [Inc. | 855.945.7921 | apspayroll.com | Revised](Inc. | 855.945.7921 | apspayroll.com | Revised) 1/24/2023  \nDouble-click a schedule to view and make changes.  \nIf you need to add an additional shift to a schedule that has already been created, add the schedule to the employee from their time card:  \nGo to Attendance > Edit Time Cards and select the desired employee from the list on the left. Check Show Scheduling and click EDIT SCHEDULE.  \nNOTE: Added shifts will not flow back to the schedule but will show on the scheduling reports.  \nExisting scheduled time for employees will show on the time card if the Show Scheduling box is checked.  \nNOTE: Edits made to employee schedules from the time card will only flow back to the schedule if the employee/shift was fi rst on the schedule.  \nThe BEST PRACTICE for editing existing schedules will be to  \n1. Add what is needed via the employee time cards  \n2. Adjust the scheduling template if the changes need to be reflected moving forward  \n3. Use the updated template to create future schedules  \npage  \n","cbCaiiXwMLRjw9C0","https://ap.wps.com/l/cbCaiiXwMLRjw9C0","pdf",752674,7,"English","# Creating Template\n## Add shifts and assign employees\n## Copy, edit, and delete shifts\n# Creating Employee Schedules\n## Select template and date range\n## Email schedules and view schedules\n# Viewing & Editing Employee Schedules\n## Include fully allocated schedules\n## Add shifts via time cards\n# Scheduling Alerts and Reports\n## Alerts: absent, late, conflicts, variances, exceptions\n## Reports: printable schedules and scheduled vs. actual","[{\"question\":\"What do scheduling templates include and exclude?\",\"answer\":\"Scheduling templates exclude specific dates but include shifts and employee assignments. They define reusable scheduling structure for later schedule creation.\"},{\"question\":\"How are employees assigned to shifts in a template?\",\"answer\":\"Use ADD EMPLOYEE(S) to choose from eligible employees, then apply the selected shift. Labor cost for the shift is calculated based on each employee’s rate.\"},{\"question\":\"What types of scheduling alerts are available?\",\"answer\":\"Scheduling Alerts include Absent, Late, Conflicts, Variances, and Exceptions. Each alert lists employees that triggered the condition and can be opened to view details.\"}]","Scheduling With Templates - Employee Scheduling Setup and Alerts | PDF",1789246064]