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It defines how to follow retention and disposition rules across paper and electronic media, including electronic migration when systems become obsolete. The schedule instructs staff to verify retention periods, dispose of eligible records unless under a legal or preservation hold, and complete a Records Disposition Report to document normal office destruction. 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This schedule takes precedence over General Records Schedule 124.  \nThis schedule provides ongoing authority to dispose of paper records that do not have a permanent retention period after electronic copies have been made in accordance with Neb. Rev. Stat. § 25-12,112 (Reissue 1995) and to dispose of paper or electronic records once the record’s retention period has expired unless it is subject to a legal hold. The University of Nebraska assumes the responsibility to migrate these electronic records to a new system , software, and/or storage medium when the current system , software, and/or storage medium become obsolete, to ensure that this information remains accessible for the entire required retention period.  \nDISPOSING OF RECORDS  \n1. Check your schedules to see what the retention period is.  \n2. Dispose of records that have met their retention periods unless they are subject to a legal hold.  \n3. Complete a Records Disposition Report for the records you dispose. The Records Disposition Report form is the last page of this schedule. Remove the form, copy it, complete the form, copy it for your records, and send the completed form to the Records Management Division atthe address below. If you wish, you may receive this form electronically by contacting the Records Management Division. The completed report establishes that the destruction or other disposition of records was done in the normal course of office activities.  \nNebraska Secretary of State  \nRecords Management Division  \n440 South 8th Street, Suite 210  \nLincoln, NE 68508-2294  \n[SOS.RecordsManagement@nebraska.gov](SOS.RecordsManagement@nebraska.gov)[ ](SOS.RecordsManagement@nebraska.gov)402-471-9778  \nQUESTIONS  \nIf you have any questions about these procedures, please contact your University human resources office.  \nSCHEDULE 170-1 – UNIVERSITY OF NEBRASKA BOARD OF  \nREGENTS – EMPLOYMENT RECORDS  \n\n| University of Nebraska Employment Records Retention and Disposition Schedule\u003Cbr>Legend: D=Days; CY=Calendar Year End: December 31; FY=Fiscal Year End: June 30 ; Y=Years; E=Expiration; S=Separation; P=Permanent;\u003Cbr>ELECTRONIC RECORDS-retention follows the same retention as retention of paper records.\u003Cbr>PRESERVATION HOLD-no destruction of records may take place while there is a Preservation Hold in effect.\u003Cbr>* Dispose after the required retention period provided the audit has been completed with the audit report released and all related audit comments resolved. |  |  |  |  |  |\n| --- | --- | --- | --- | --- | --- |\n| Code | Grouping | Category | Sub-Category | Record | Retention |\n| Recruitment Materials Records |  |  |  |  |  |\n| 170-1-1 | Recruitment | Recruitment Materials | Process | Certification Statement-Equity, Access and Diversity (UNMCCertification EEOC, AA including harassment) | 4Y |\n| 170-1-2 | Recruitment | Recruitment Materials | Process | Job Description for Recruitment | 4Y |\n| 170-1-3 | Recruitment | Recruitment Materials | Process | Personnel Requisition/Justification Forms | 4Y |\n| 170-1-4 | Recruitment | Recruitment Materials | Process | Reclassification Requests | 4Y |\n| 170-1-5 | Recruitment | Recruitment Materials | Process | Salary Analysis-Internal/External Competitive | 4Y |\n| 170-1-6 | Recruitment | Recruitment Materials | Process | Work Study Authorization | 4Y |\n| Application Records |  | ","cbCaiqqOH6ttOgTM","https://ap.wps.com/l/cbCaiqqOH6ttOgTM","pdf",372772,"English","# Instructions for Using This Schedule\n# Disposing of Records\n# Recruitment Materials Records\n# Application Records","[{\"question\":\"What is the purpose of Schedule 170-1?\",\"answer\":\"Schedule 170-1 provides records management guidance for retaining and disposing of agency employment-related records across paper and electronic media according to approved retention periods.\"},{\"question\":\"When must records not be destroyed?\",\"answer\":\"Records cannot be destroyed while a Preservation Hold or a legal hold is in effect, even if a record’s usual retention period has ended.\"},{\"question\":\"What steps are required to dispose of records under this schedule?\",\"answer\":\"Verify the retention period, dispose of records that have met their retention requirements unless held, complete the Records Disposition Report, and send the completed report to the Records Management Division.\"}]","Schedule 170-1 - Employment Records Retention and Disposition | PDF",1789803556]