[{"data":1,"prerenderedAt":-1},["ShallowReactive",2],{"detail-sidebar-cat-1-en-105":3,"doc-seo-241406-105":53,"doc-detail-241406-en":127},{"code":4,"msg":5,"data":6},0,"success",[7,14,19,24,29,34,39,44,49],{"id":8,"doc_module":9,"doc_module_name":10,"category_name":11,"show_sort_weight":12,"slug":13},11,1,"Template","Presentations",90,"presentations",{"id":15,"doc_module":9,"doc_module_name":10,"category_name":16,"show_sort_weight":17,"slug":18},12,"Resumes",80,"resumes",{"id":20,"doc_module":9,"doc_module_name":10,"category_name":21,"show_sort_weight":22,"slug":23},14,"Invoices",70,"invoices",{"id":25,"doc_module":9,"doc_module_name":10,"category_name":26,"show_sort_weight":27,"slug":28},15,"Posters",60,"posters",{"id":30,"doc_module":9,"doc_module_name":10,"category_name":31,"show_sort_weight":32,"slug":33},16,"Social Media",50,"social-media",{"id":35,"doc_module":9,"doc_module_name":10,"category_name":36,"show_sort_weight":37,"slug":38},17,"Forms",40,"forms",{"id":40,"doc_module":9,"doc_module_name":10,"category_name":41,"show_sort_weight":42,"slug":43},18,"Letters",30,"letters",{"id":45,"doc_module":9,"doc_module_name":10,"category_name":46,"show_sort_weight":47,"slug":48},21,"Paper Templates",5,"papers-templates",{"id":50,"doc_module":9,"doc_module_name":10,"category_name":51,"show_sort_weight":4,"slug":52},158,"General","general-158",{"code":4,"msg":54,"data":55},"ok",{"site_id":56,"language":57,"slug":58,"title":59,"keywords":60,"description":61,"schema_data":62,"social_meta":120,"head_meta":122,"extra_data":124,"updated_unix":126},105,"en","sap-vendor-upload-instructions-single-vendor","SAP Vendor Upload Instructions - Single Vendor","","Accounts Payable Single Vendor Upload streamlines posting payments by allowing invoice and payment request data to be entered for a single vendor. It supports uploading multiple invoices to the same vendor while ensuring SAP creates a separate document per invoice. The procedure includes downloading and filling the Single Vendor Excel template without altering formats, validating key fields (dates, GL, posting keys, invoice numbers, amounts, and line-item text), removing commas, saving as tab-delimited text, and entering SAP transaction Zap_Vendor_Upload to complete the upload.",{"@graph":63,"@context":119},[64,80,102],{"@type":65,"itemListElement":66},"BreadcrumbList",[67,71,74,77],{"item":68,"name":69,"@type":70,"position":9},"https://docshare.wps.com","Home","ListItem",{"item":72,"name":10,"@type":70,"position":73},"https://docshare.wps.com/template/",2,{"item":75,"name":41,"@type":70,"position":76},"https://docshare.wps.com/template/letters/",3,{"item":78,"name":59,"@type":70,"position":79},"https://docshare.wps.com/template/sap-vendor-upload-instructions-single-vendor/241406/",4,{"url":78,"name":59,"@type":81,"image":82,"author":87,"headline":59,"publisher":90,"fileFormat":93,"inLanguage":57,"description":61,"dateModified":94,"datePublished":95,"encodingFormat":93,"isAccessibleForFree":96,"interactionStatistic":97},"DigitalDocument",{"url":83,"@type":84,"width":85,"height":86},"https://docshare.wps.com/thumbnails/sap-vendor-upload-instructions-single-vendor/241406.png","ImageObject",442,249,{"name":88,"@type":89},"Aran","Person",{"url":68,"name":91,"@type":92},"DocShare","Organization","application/pdf","2026-10-07","2026-09-12",true,{"@type":98,"interactionType":99,"userInteractionCount":101},"InteractionCounter",{"@type":100},"ViewAction",6,{"@type":103,"mainEntity":104},"FAQPage",[105,111,115],{"name":106,"@type":107,"acceptedAnswer":108},"What is the Accounts Payable Single Vendor Upload used for?","Question",{"text":109,"@type":110},"It enables uploading invoice or payment request documents with multiple transactions for payment to a single vendor. SAP creates a separate document for each invoice included in the upload.","Answer",{"name":112,"@type":107,"acceptedAnswer":113},"Why can’t the upload method be used if the cycle contains only a credit?",{"text":114,"@type":110},"If the only transaction in the cycle is a credit, the upload method is not applicable. The vendor must be contacted to request a refund check.",{"name":116,"@type":107,"acceptedAnswer":117},"What key validations are required before saving the Excel file?",{"text":118,"@type":110},"Verify invoice date and received date, confirm invoice numbers match the vendor invoice (ignoring dashes, slashes, and spaces), ensure the total amount matches spreadsheet entries, and confirm each billing line includes required fields such as invoice date, received date, GL, GL posting key, invoice number, and line-item text.","https://schema.org",{"og:url":78,"og:type":121,"og:title":59,"og:site_name":91,"og:description":61},"article",{"robots":123,"canonical":78},"index,follow",{"doc_id":125,"site_id":56},241406,1791333890,{"code":4,"msg":5,"data":128},{"doc_id":125,"user_id":129,"nickname":88,"user_avatar":130,"doc_module":9,"category_id":40,"category_name":41,"doc_title":59,"doc_description":61,"doc_content":131,"file_id":132,"file_url":133,"file_type":134,"file_size":135,"view_count":101,"is_deleted":4,"is_public":9,"is_downloadable":9,"audit_status":9,"page_count":136,"language":137,"language_code":57,"site_id":56,"html_lang":57,"table_of_contents":138,"faqs":139,"seo_title":140,"seo_description":61,"update_tm":141,"read_time":47},137455076865,"https://ap-avatar.wpscdn.com/davatar_29158cc5080c5b710cf443261637dec0","The Accounts Payable Single Vendor Upload is a process that allows input of invoices or other payment request documents containing numerous transactions for a payment to a single vendor. This process will also allow the input of multiple invoices to the same vendor. When multiple invoices are entered , SAP will create a new document for each invoice. When the upload is complete, SAP verifies the general ledger number, account combinations (e.g. , fund and cost center or internal order) , and budget availability which allows accurate and timely payment posting. Complete the following steps to upload a single vendor payment.  \nPLEASE NOTE: If the only transaction for the cycle is a credit, the upload method is not applicable. Contact the vendor to request a refund check.  \n1. Download the Single Vendor Excel template from the Texas State Accounts Payable Resources dropdown option for vendor uploads. (Excel Uploads)  \n2. Open the Single Vendor Excel template to enter the payment information into the spreadsheet per the following instructions. Do not change any column or cell formats. They must be in GENERAL format. The following is an example of the Excel template with data.  \nColumn  \nA – Invoice Date Enter the invoice date. If there is not an invoice or the invoice does not have a date, use the current date.  \nB – Inv Rec’d Date Enter the date the invoice was first received at the university. If there is not an invoice use, the current date.  \nC – GL Enter the 6-digit GL account number. Refer to Commonly Used Expense GLs for general ledger numbers.  \nD – GL Posting Key When entering a (GL) expense enter “40”(Debit) . When the vendor has issued a credit enter “50”(Credit) . If you have  \na credit, it cannot be listed as the last entry on your spreadsheet.  \nE – Invoice No. Enter the invoice number from the vendor invoice ignoring dashes, slashes, and spaces. If the invoice does not have an  \ninvoice number, you will create one using the following format, MMDD with a short description of the payment, e.g. , 0715Background.  \nF – Doc Header Text What you enter will print on the check as a memo or is included in the payment notification email to the vendor for direct deposit, AMEX, or WEX payment methods. Keep in mind the document header text column is not very long (25 characters) . Provide any information that will help the recipient identify the reason for the payment. The information entered in this column should be the same on all rows in the file.  \nG – Amount Enter the payment amount for each funding source to be charged.  \nH – Cost Center Enter the 10-digit cost center. Never enter a cost center if using an internal order beginning with 1, 7, 8 , or 9.  \nI – Fund Enter the 10-digit fund.  \nJ – Order Programs, Grants , or Projects beginning with 1, 7, 8 , or 9.  \nK – WBS This column will be blank.  \nL/M – Earmarked Funds Enter the Funds Commitment (FC) number in column L (Earmarked Funds) , the FC line number in column M, and the  \ncorresponding GL in column C. Note: Never enter a cost center , fund , or internal order when using a FC.  \nN – Set to Complete Leave this field blank and do not enter any data.  \nO – Line-Item Text The description entered in this field will show on the Budget to Actual report (50 characters) allowed.  \n3. Once the data has been entered , review the following information before saving the Excel spreadsheet:  \na. Verify the Invoice Date and Invoice Rec’d Date have been correctly entered.  \nb. Verify the Invoice No. or numbers on the invoice are correct (or per above if no invoice number) excluding any dashes or slashes and spaces.  \nc. Verify the total amount of the invoice(s) equals the total of the invoice(s) entered on the spreadsheet. The spreadsheet is already formatted to the proper settings. Do NOT change the formatting on any columns.  \nd. Make sure there is an Invoice Date, Invoice Rec’d Date, GL, GL Posting Key, Invoice No. , and Line-item text for each of the billing lines entered.  \ne. ","cbCaibJRKhXYgSzw","https://ap.wps.com/l/cbCaibJRKhXYgSzw","pdf",912649,13,"English","# Single Vendor Upload Overview\n## When the Upload Method Is Not Applicable\n## Download and Complete the Excel Template\n## Review and Validate Required Fields\n## Save as Text (Tab Delimited)\n## Upload in SAP Using Transaction Zap_Vendor_Upload","[{\"question\":\"What is the Accounts Payable Single Vendor Upload used for?\",\"answer\":\"It enables uploading invoice or payment request documents with multiple transactions for payment to a single vendor. SAP creates a separate document for each invoice included in the upload.\"},{\"question\":\"Why can’t the upload method be used if the cycle contains only a credit?\",\"answer\":\"If the only transaction in the cycle is a credit, the upload method is not applicable. The vendor must be contacted to request a refund check.\"},{\"question\":\"What key validations are required before saving the Excel file?\",\"answer\":\"Verify invoice date and received date, confirm invoice numbers match the vendor invoice (ignoring dashes, slashes, and spaces), ensure the total amount matches spreadsheet entries, and confirm each billing line includes required fields such as invoice date, received date, GL, GL posting key, invoice number, and line-item text.\"}]","SAP Vendor Upload Instructions - Single Vendor | PDF",1789175024]