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The scope prioritizes nonprofit fund accounting and financial reporting, grant management (pre- and post-award), and a human resources information system (HRIS). 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Introduction  \nThe purpose of this RFP is to solicit proposals from vendors qualified to implement an enterprise resource planning software system(s) which meets the needs of our organization. The ideal vendor will have experience implementing research administration, human resources and financial management. They will have some research administration experience, preferably with public university research endeavors.  \nThe San José State University Research Foundation (SJSURF) provides business and administrative services to faculty and researchers at San José State University and helps researchers plan projects, identify funding sources, develop and submit grant proposals, and manage all the business details once the project is funded.  \nThe SJSURF is a 501(c)(3) non-profit organization and is governed by a Board of Directors composed of San José State University vice presidents, deans, faculty, professors, and members of the campus community. The SJSURF has a staff of 58 full time employees and an annual operating budget of $9.2M.  \nThe SJSURF currently utilizes a mix of different information systems to fulfil its mission as listed below:  \n● Central Square: Finance Enterprise, HRIS and Grant Management  \n● ONESolution  \n● Custom-developed workflow systems  \nRequest for Proposal -ERP System(s)– 2023 Page 1 of 13  \nSan José State University Research Foundation  \nII. Scope of Services  \nThe SJSURF is seeking an ERP system which incorporates the following functions and features.  \nAreas of specific interest are:  \n● Non Profit Fund Accounting and Financial reporting  \n● Grant management (pre-and post-award functions)  \n● Human resources information system (HRIS)  \nDeliverables will be a prtoposal outlining the recommended ERP system, a plan detailing the implementation timeline and transition from one system to the one recommended, a schedule to educate and train staff/end users, and follow up services such as help desk accessibility or on call assistance.  \nRequest for Proposal -ERP System(s)– 2023 Page 2 of 13  \nSan José State University Research Foundation  \nIII. Proposal Requirements  \nThe proposal must provide a summary of the firm’s qualifications to perform the duties outlined in the scope of services section.  \nAll proposals shall include the following:  \n● Cover Letter  \n● Proposal Summary  \n● General vendor Information and Qualifications  \n● Customer References  \n● Use Case/Funcationality Assessment  \n● Integration Description  \n● Project Schedule and Work Plan  \n● Pricing Proposal  \n● Acceptance of Terms and Conditions  \nCOVER LETTER  \nThe cover letter must contain the following statements and information:  \n1. “Proposal may be released as public information in accordance with requirements of the laws covering same ”(Any proprietary information must be clearly marked).  \n2. Proposal and cost schedule shall be valid and binding for 180 days following proposal due date and will become part of the contract that is negotiated with San José State University Research Foundation.  \n3. Company name, address and telephone number of the firm submitting the proposal.  \n4. Name, title, email address and telephone number of the person or persons to contact who are authorized to represent the firm and to whom correspondence should be directed.  \n5. Proposals must state the proposer’s federal and state taxpayer identification numbers.  \nPROPOSAL SUMMARY  \nThis summarizes your proposal and your firm’s qualifications. You may use this section to articulate why your firm is pursuing this work and how it is uniquely qualified to perform it.  \nGENERAL VENDOR INFORMATION AND QUALIFICATIONS  \nIndicate:  \n1. Firm Identification  \nRequest for Proposal -ERP System(s)– 2023 Page 3 of 13  \nSan José State University Research Foundation  \nProvide name of firm and the firm’s principal place of business, and the name,","cbCaimWg1E0bmxUi","https://ap.wps.com/l/cbCaimWg1E0bmxUi","pdf",94009,"English","# I. Introduction\n## Purpose and organization overview\n## Current systems and context\n# II. Scope of Services\n## Target ERP functions (nonprofit accounting, grants, HRIS)\n## Expected deliverables\n# III. Proposal Requirements\n## Required proposal sections\n## Cover letter requirements","[{\"question\":\"What is the goal of this RFP?\",\"answer\":\"The RFP seeks qualified vendors to implement an ERP software system(s) that meets the San José State University Research Foundation’s business needs.\"},{\"question\":\"Which functional areas are specifically requested in the ERP scope?\",\"answer\":\"The RFP focuses on nonprofit fund accounting and financial reporting, grant management for both pre- and post-award activities, and an HRIS for human resources.\"},{\"question\":\"What deliverables must the selected vendor provide?\",\"answer\":\"Deliverables include a recommended ERP proposal, an implementation timeline with transition plan, a staff training and education schedule, and follow-up support such as help desk accessibility or on-call assistance.\"}]","San José State University Research Foundation - Request for Proposal (RFP) - Enterprise Resource Planning Software System(s) | PDF",1789244114]