[{"data":1,"prerenderedAt":-1},["ShallowReactive",2],{"detail-sidebar-cat-1-en-105":3,"doc-seo-279089-105":53,"doc-detail-279089-en":127},{"code":4,"msg":5,"data":6},0,"success",[7,14,19,24,29,34,39,44,49],{"id":8,"doc_module":9,"doc_module_name":10,"category_name":11,"show_sort_weight":12,"slug":13},11,1,"Template","Presentations",90,"presentations",{"id":15,"doc_module":9,"doc_module_name":10,"category_name":16,"show_sort_weight":17,"slug":18},12,"Resumes",80,"resumes",{"id":20,"doc_module":9,"doc_module_name":10,"category_name":21,"show_sort_weight":22,"slug":23},14,"Invoices",70,"invoices",{"id":25,"doc_module":9,"doc_module_name":10,"category_name":26,"show_sort_weight":27,"slug":28},15,"Posters",60,"posters",{"id":30,"doc_module":9,"doc_module_name":10,"category_name":31,"show_sort_weight":32,"slug":33},16,"Social Media",50,"social-media",{"id":35,"doc_module":9,"doc_module_name":10,"category_name":36,"show_sort_weight":37,"slug":38},17,"Forms",40,"forms",{"id":40,"doc_module":9,"doc_module_name":10,"category_name":41,"show_sort_weight":42,"slug":43},18,"Letters",30,"letters",{"id":45,"doc_module":9,"doc_module_name":10,"category_name":46,"show_sort_weight":47,"slug":48},21,"Paper Templates",5,"papers-templates",{"id":50,"doc_module":9,"doc_module_name":10,"category_name":51,"show_sort_weight":4,"slug":52},158,"General","general-158",{"code":4,"msg":54,"data":55},"ok",{"site_id":56,"language":57,"slug":58,"title":59,"keywords":60,"description":61,"schema_data":62,"social_meta":120,"head_meta":122,"extra_data":124,"updated_unix":126},105,"en","sample-volunteer-letter-volunteer-agreement-terms-and-idinsurance-notice","Sample Volunteer Letter - Volunteer Agreement Terms and ID/Insurance Notice","","Sample volunteer letter template for UW-Madison departments, designed to formalize volunteer participation. Includes required volunteer agreement terms such as start date, optional end date, time commitment, and responsibilities, plus a contact point for questions. Contains insurance-related paragraphs describing State liability protection scope and guidance on maintaining personal health insurance. Adds an ID card eligibility section for retirees and references the attached Volunteer Fact Sheet to confirm official volunteer status.",{"@graph":63,"@context":119},[64,80,102],{"@type":65,"itemListElement":66},"BreadcrumbList",[67,71,74,77],{"item":68,"name":69,"@type":70,"position":9},"https://docshare.wps.com","Home","ListItem",{"item":72,"name":10,"@type":70,"position":73},"https://docshare.wps.com/template/",2,{"item":75,"name":41,"@type":70,"position":76},"https://docshare.wps.com/template/letters/",3,{"item":78,"name":59,"@type":70,"position":79},"https://docshare.wps.com/template/sample-volunteer-letter-volunteer-agreement-terms-and-idinsurance-notice/279089/",4,{"url":78,"name":59,"@type":81,"image":82,"author":87,"headline":59,"publisher":90,"fileFormat":93,"inLanguage":57,"description":61,"dateModified":94,"datePublished":95,"encodingFormat":93,"isAccessibleForFree":96,"interactionStatistic":97},"DigitalDocument",{"url":83,"@type":84,"width":85,"height":86},"https://docshare.wps.com/thumbnails/sample-volunteer-letter-volunteer-agreement-terms-and-idinsurance-notice/279089.png","ImageObject",442,249,{"name":88,"@type":89},"Valentina","Person",{"url":68,"name":91,"@type":92},"DocShare","Organization","application/pdf","2026-10-19","2026-09-15",true,{"@type":98,"interactionType":99,"userInteractionCount":101},"InteractionCounter",{"@type":100},"ViewAction",7,{"@type":103,"mainEntity":104},"FAQPage",[105,111,115],{"name":106,"@type":107,"acceptedAnswer":108},"What sections must be included in the volunteer agreement letter?","Question",{"text":109,"@type":110},"The letter must include the volunteer agreement terms: begin date, end date (if any), time commitment, responsibilities, a contact person for questions, the insurance paragraph, and the ID card paragraph. The Volunteer Fact Sheet must also be attached.","Answer",{"name":112,"@type":107,"acceptedAnswer":113},"How does the letter describe insurance and liability coverage?",{"text":114,"@type":110},"It states that volunteers are covered by the State’s liability protection program as long as they perform duties within the described scope. It also notes volunteers are not covered by the State’s worker compensation program and encourages maintaining personal health insurance.",{"name":116,"@type":107,"acceptedAnswer":117},"When should the ID card eligibility section be omitted?",{"text":118,"@type":110},"Omit the ID card eligibility section if the volunteer is not retired from the University, as it applies only to retirees who are eligible for an ID card.","https://schema.org",{"og:url":78,"og:type":121,"og:title":59,"og:site_name":91,"og:description":61},"article",{"robots":123,"canonical":78},"index,follow",{"doc_id":125,"site_id":56},279089,1789991559,{"code":4,"msg":5,"data":128},{"doc_id":125,"user_id":129,"nickname":88,"user_avatar":130,"doc_module":9,"category_id":40,"category_name":41,"doc_title":59,"doc_description":61,"doc_content":131,"file_id":132,"file_url":133,"file_type":134,"file_size":135,"view_count":101,"is_deleted":4,"is_public":9,"is_downloadable":9,"audit_status":9,"page_count":9,"language":136,"language_code":57,"site_id":56,"html_lang":57,"table_of_contents":137,"faqs":138,"seo_title":139,"seo_description":61,"update_tm":140,"read_time":4},13056703020460,"https://ap-avatar.wpscdn.com/avatar/be000253dac470eee5d?_k=1778207105932848923","SAMPLE VOLUNTEER LETTER  \nNOTE: The letter must include the terms of the volunteer agreement (i.e., begin date, end date (if any), time commitment, responsibilities), whom to contact with questions, the insurance paragraph and the ID card paragraph. The Volunteer Fact Sheet must be attached to the letter .  \nDear XXX ,  \nThank you for your willingness to volunteer your services to UW-Madison and specifically this department. We look forward to you helping us with the project.  \nBased on our previous discussions, your activities as a volunteer will be [briefly describe the responsibilities]. You will begin x/x/xx and continue for as long as we mutually wish to maintain the relationship [specific end date also possible] . You have indicated that you can spend approximately xx hours [or list a range] per week on these activities .  \nPlease read carefully the attached “Volunteer Fact Sheet.” Note that receipt of this letter makes you an official volunteer and that you will be covered by the State’s liability protection program so long as you perform your duties within the scope of the description provided above . Since volunteers are not covered by the state’s worker compensation program, however, you are encouraged to maintain your own health insurance. If you should be injured during the course of your activities and the injury results from the negligence of a University employee or agent, you would have the same legal rights to seek compensation as would any visitor to the campus .  \nAs a retiree of the University, you are eligible for an ID card. If you don’t already have one, you may want to contact the administrator of your former department. [IF THE VOLUNTEER ISNOT RETIRED FROM THE UNIVERSITY, OMIT THIS SECTION]  \nIf you have any questions about your volunteer service to our department, please do not hesitate to let me know [insert appropriate departmental email here]. Again, thank you for your willingness to donate your time, energy and expertise . We really appreciate it!  \nSincerely,","cbCaicb3xyMwHBTi","https://ap.wps.com/l/cbCaicb3xyMwHBTi","pdf",43009,"English","# Key Required Terms\n## Dates, Time Commitment, and Responsibilities\n## Contact Information and Volunteer Fact Sheet Reference\n# Insurance and ID Card Provisions\n## State Liability Protection Scope\n## Health Insurance Guidance\n## Retiree ID Card Eligibility","[{\"question\":\"What sections must be included in the volunteer agreement letter?\",\"answer\":\"The letter must include the volunteer agreement terms: begin date, end date (if any), time commitment, responsibilities, a contact person for questions, the insurance paragraph, and the ID card paragraph. The Volunteer Fact Sheet must also be attached.\"},{\"question\":\"How does the letter describe insurance and liability coverage?\",\"answer\":\"It states that volunteers are covered by the State’s liability protection program as long as they perform duties within the described scope. It also notes volunteers are not covered by the State’s worker compensation program and encourages maintaining personal health insurance.\"},{\"question\":\"When should the ID card eligibility section be omitted?\",\"answer\":\"Omit the ID card eligibility section if the volunteer is not retired from the University, as it applies only to retirees who are eligible for an ID card.\"}]","Sample Volunteer Letter - Volunteer Agreement Terms and ID/Insurance Notice | PDF",1789515383]