[{"data":1,"prerenderedAt":-1},["ShallowReactive",2],{"doc-seo-244883-105":3,"detail-sidebar-cat-1-en-105":81,"doc-detail-244883-en":127},{"code":4,"msg":5,"data":6},0,"ok",{"site_id":7,"language":8,"slug":9,"title":10,"keywords":11,"description":12,"schema_data":13,"social_meta":74,"head_meta":76,"extra_data":78,"updated_unix":80},105,"en","sample-rules-for-electronic-meetings","Sample Rules for Electronic Meetings","","Sample Rules for Electronic Meetings provides model bylaw provisions and additional governing rules for authorizing and conducting electronic meetings under Robert’s Rules of Order Newly Revised. It outlines how electronic meetings require bylaw authorization, then presents four adaptable rule sets covering full-featured Internet services, telephone meetings with document and secret-vote support, speakerphone participation from a room, and telephone meetings without Internet infrastructure. The guidance emphasizes adapting the rules to board size, confidentiality needs, complexity of business, and available funds.",{"@graph":14,"@context":73},[15,34,56],{"@type":16,"itemListElement":17},"BreadcrumbList",[18,23,27,31],{"item":19,"name":20,"@type":21,"position":22},"https://docshare.wps.com","Home","ListItem",1,{"item":24,"name":25,"@type":21,"position":26},"https://docshare.wps.com/template/","Template",2,{"item":28,"name":29,"@type":21,"position":30},"https://docshare.wps.com/template/letters/","Letters",3,{"item":32,"name":10,"@type":21,"position":33},"https://docshare.wps.com/template/sample-rules-for-electronic-meetings/244883/",4,{"url":32,"name":10,"@type":35,"image":36,"author":41,"headline":10,"publisher":44,"fileFormat":47,"inLanguage":8,"description":12,"dateModified":48,"datePublished":49,"encodingFormat":47,"isAccessibleForFree":50,"interactionStatistic":51},"DigitalDocument",{"url":37,"@type":38,"width":39,"height":40},"https://docshare.wps.com/thumbnails/sample-rules-for-electronic-meetings/244883.png","ImageObject",442,249,{"name":42,"@type":43},"Aldword","Person",{"url":19,"name":45,"@type":46},"DocShare","Organization","application/pdf","2026-10-19","2026-09-12",true,{"@type":52,"interactionType":53,"userInteractionCount":55},"InteractionCounter",{"@type":54},"ViewAction",9,{"@type":57,"mainEntity":58},"FAQPage",[59,65,69],{"name":60,"@type":61,"acceptedAnswer":62},"Why are electronic meetings subject to bylaw authorization?","Question",{"text":63,"@type":64},"Electronic meetings require authorization, which for a board or other assembly always needs a bylaw provision. Additional rules are then adopted to govern how meetings are conducted.","Answer",{"name":66,"@type":61,"acceptedAnswer":67},"What are the four electronic meeting scenarios covered by the sample rules?",{"text":68,"@type":64},"The document covers four scenarios: full-featured Internet (or Internet/telephone combinations) with integrated tools, telephone meetings with Internet services for secret votes and document sharing, speakerphone-based participation from a meeting room, and telephone meetings without Internet support.",{"name":70,"@type":61,"acceptedAnswer":71},"How do the sample rules treat voting in Scenario A and B?",{"text":72,"@type":64},"The sample rules require that anonymous voting be supported via an electronic ballot that does not identify how each member voted. They also allow for non-anonymous votes when needed.","https://schema.org",{"og:url":32,"og:type":75,"og:title":10,"og:site_name":45,"og:description":12},"article",{"robots":77,"canonical":32},"index,follow",{"doc_id":79,"site_id":7},244883,1789222704,{"code":4,"msg":82,"data":83},"success",[84,89,94,99,104,109,114,118,123],{"id":85,"doc_module":22,"doc_module_name":25,"category_name":86,"show_sort_weight":87,"slug":88},11,"Presentations",90,"presentations",{"id":90,"doc_module":22,"doc_module_name":25,"category_name":91,"show_sort_weight":92,"slug":93},12,"Resumes",80,"resumes",{"id":95,"doc_module":22,"doc_module_name":25,"category_name":96,"show_sort_weight":97,"slug":98},14,"Invoices",70,"invoices",{"id":100,"doc_module":22,"doc_module_name":25,"category_name":101,"show_sort_weight":102,"slug":103},15,"Posters",60,"posters",{"id":105,"doc_module":22,"doc_module_name":25,"category_name":106,"show_sort_weight":107,"slug":108},16,"Social Media",50,"social-media",{"id":110,"doc_module":22,"doc_module_name":25,"category_name":111,"show_sort_weight":112,"slug":113},17,"Forms",40,"forms",{"id":115,"doc_module":22,"doc_module_name":25,"category_name":29,"show_sort_weight":116,"slug":117},18,30,"letters",{"id":119,"doc_module":22,"doc_module_name":25,"category_name":120,"show_sort_weight":121,"slug":122},21,"Paper Templates",5,"papers-templates",{"id":124,"doc_module":22,"doc_module_name":25,"category_name":125,"show_sort_weight":4,"slug":126},158,"General","general-158",{"code":4,"msg":82,"data":128},{"doc_id":79,"user_id":129,"nickname":42,"user_avatar":130,"doc_module":22,"category_id":115,"category_name":29,"doc_title":10,"doc_description":12,"doc_content":131,"file_id":132,"file_url":133,"file_type":134,"file_size":135,"view_count":55,"is_deleted":4,"is_public":22,"is_downloadable":22,"audit_status":22,"page_count":85,"language":136,"language_code":8,"site_id":7,"html_lang":8,"table_of_contents":137,"faqs":138,"seo_title":139,"seo_description":12,"update_tm":80,"read_time":33},2336478940917,"https://ap-avatar.wpscdn.com/davatar_6f874abed73319feea01a86fa6f0fab8","Sample Rules for Electronic Meetings  \nBy Henry M. Robert III, Daniel H. Honemann, Thomas J. Balch, Daniel E. Seabold, and Shmuel Gerber, authors of Robert’s Rules of Order Newly Revised  \nIntroduction  \nAs noted in Robert’s Rules of Order Newly Revised, * there is an increasing preference among some organizations to transact business at “electronic meetings,” in which some or all of the members communicate through electronic means such as the Internet or by telephone. Regarding the proper authorization of such meetings, and their limitations, please refer to the subsection entitled Electronic Meetings [RONR (11th ed.), pp. 97–99], wherein it is stated that when electronic meetings are authorized—which, in the case of a board or other assembly, always requires a bylaw provision—additional rules should be adopted to govern their conduct. Depending on the nature of the rules and the specific provisions of the bylaws, such additional rules may be placed in the bylaws, adopted as special rules of order or standing rules, or contained in instructions from a superior body.  \nThe additional rules appropriate to a particular organization’s electronic meetings may depend on many factors, such as the number of members in the organization, the nature and complexity of the business to be transacted, the organization’s need for confidentiality in its  \n* This title is commonly abbreviated as “RONR.” The Twelfth Edition of Robert’s Rules of Order Newly Revised is scheduled for publication in September 2020 by PublicAffairs, and is available now for preorder: [https://www.robertsrules.com/default.html](https://www.robertsrules.com/default.html)  \nproceedings, and the funds available. Four sets of sample rules for electronic meetings designed to meet various needs are provided here, along with bylaw provisions sufficient to authorize such meetings. These rules should, of course, be adapted as necessary for the particular circumstances of each group and the technology the organization finds most useful. It is therefore advisable to review all four sets of rules, as some particular rules from one set may prove appropriate for adaptation together with some or all ofthe rules from another. It is also worth noting that although the rules below are written on the assumption they would be used by a board, RONR (11th ed.), pp. 97, 98, recognizes that electronic meetings could be authorized for another type of assembly or for a committee, and the sample rules could be adapted accordingly.  \nConsider an organization governed by bylaws whose relevant provisions are patterned directly on the Sample Bylaws in Robert’s Rules of Order Newly Revised. Each of the four sets of sample rules below shows how the organization might amend Article VI of the bylaws [RONR (11th ed.), pp. 586–87] to authorize the executive board to conduct business by a particular type of electronic meeting. In each case, the sample bylaw provisions are followed by a number of additional rules that may be helpful in governing the conduct of that type of meeting.  \nThe sample rules in Scenarios A, B, C, and D below are designed for allowing the board to make use of the following types of electronic communication to conduct meetings, respectively:  \nA. Full-featured Internet, or combination Internet/telephone, meeting services that integrate audio (and optionally video), text, and voting capabilities.  \nB. Telephone meetings, with Internet services for conducting secret votes and sharing documents.  \nC. A speakerphone in the meeting room to allow members who are not physically present to participate by telephone.  \nD. Telephone meetings without Internet support (and without any central meeting room) .  \nFor Scenarios A and B, it is assumed that electronic meetings will be the usual method for conducting business, with in-person meetings held only when ordered by the board or all of its members. In Scenario C, it is assumed that a physical meeting space is designated for every meeting, bu","cbCaicFNF4MBfOKF","https://ap.wps.com/l/cbCaicFNF4MBfOKF","pdf",1022738,"English","# Introduction\n## Authorization and governing framework\n# Scenario A: Use of Full-Featured Internet Meeting Services\n## Core capabilities and participant functions\n## Voting and motion handling","[{\"question\":\"Why are electronic meetings subject to bylaw authorization?\",\"answer\":\"Electronic meetings require authorization, which for a board or other assembly always needs a bylaw provision. Additional rules are then adopted to govern how meetings are conducted.\"},{\"question\":\"What are the four electronic meeting scenarios covered by the sample rules?\",\"answer\":\"The document covers four scenarios: full-featured Internet (or Internet/telephone combinations) with integrated tools, telephone meetings with Internet services for secret votes and document sharing, speakerphone-based participation from a meeting room, and telephone meetings without Internet support.\"},{\"question\":\"How do the sample rules treat voting in Scenario A and B?\",\"answer\":\"The sample rules require that anonymous voting be supported via an electronic ballot that does not identify how each member voted. They also allow for non-anonymous votes when needed.\"}]","Sample Rules for Electronic Meetings | PDF"]