[{"data":1,"prerenderedAt":-1},["ShallowReactive",2],{"doc-seo-176686-105":3,"detail-sidebar-cat-1-en-105":81,"doc-detail-176686-en":126},{"code":4,"msg":5,"data":6},0,"ok",{"site_id":7,"language":8,"slug":9,"title":10,"keywords":11,"description":12,"schema_data":13,"social_meta":74,"head_meta":76,"extra_data":78,"updated_unix":80},105,"en","sample-recruitment-templates-email-phone-script-and-letter-drafts","Sample Recruitment Templates - email, phone script, and letter drafts","","Recruitment-ready message and script templates for conducting research outreach, covering multiple contact channels. The materials include an email invitation with survey link, optional participant age and inclusion/exclusion criteria, confidentiality/anonymous survey language, estimated time, and optional compensation details. A general email posting version supports listservs, social media, and university folders. Phone and in-person interview scripts outline researcher identification, consent to interview, recording disclosure, time commitment, and scheduling logic. An email/letter recruitment draft provides equivalent participant qualification and reply-contact instructions, with placeholders for study purpose and logistics.",{"@graph":14,"@context":73},[15,34,56],{"@type":16,"itemListElement":17},"BreadcrumbList",[18,23,27,31],{"item":19,"name":20,"@type":21,"position":22},"https://docshare.wps.com","Home","ListItem",1,{"item":24,"name":25,"@type":21,"position":26},"https://docshare.wps.com/template/","Template",2,{"item":28,"name":29,"@type":21,"position":30},"https://docshare.wps.com/template/letters/","Letters",3,{"item":32,"name":10,"@type":21,"position":33},"https://docshare.wps.com/template/sample-recruitment-templates-email-phone-script-and-letter-drafts/176686/",4,{"url":32,"name":10,"@type":35,"image":36,"author":41,"headline":10,"publisher":44,"fileFormat":47,"inLanguage":8,"description":12,"dateModified":48,"datePublished":49,"encodingFormat":47,"isAccessibleForFree":50,"interactionStatistic":51},"DigitalDocument",{"url":37,"@type":38,"width":39,"height":40},"https://docshare.wps.com/thumbnails/sample-recruitment-templates-email-phone-script-and-letter-drafts/176686.png","ImageObject",442,249,{"name":42,"@type":43},"Violet","Person",{"url":19,"name":45,"@type":46},"DocShare","Organization","application/vnd.openxmlformats-officedocument.wordprocessingml.document","2026-10-20","2026-09-02",true,{"@type":52,"interactionType":53,"userInteractionCount":55},"InteractionCounter",{"@type":54},"ViewAction",12,{"@type":57,"mainEntity":58},"FAQPage",[59,65,69],{"name":60,"@type":61,"acceptedAnswer":62},"What information should be included in the email recruitment template?","Question",{"text":63,"@type":64},"The template includes participant contact context, research purpose, eligibility/age requirements, inclusion/exclusion criteria, survey anonymity/confidentiality wording, estimated time, optional compensation, a survey link with consent form, and investigator contact details.","Answer",{"name":66,"@type":61,"acceptedAnswer":67},"How does the phone script handle scheduling and participant eligibility?",{"text":68,"@type":64},"It states the interview purpose, whether the interview will be recorded, the interview duration, and age/eligibility criteria, then offers to set up a time immediately or schedule a later time, providing date/time and investigator contact information.",{"name":70,"@type":61,"acceptedAnswer":71},"What content is covered in the email/letter recruitment draft?",{"text":72,"@type":64},"It identifies the researcher, states the study purpose, explains what participation involves and where it takes place, includes eligibility and inclusion/exclusion criteria, and requests a reply using provided contact information, ending with an acknowledgement of the participant’s time.","https://schema.org",{"og:url":32,"og:type":75,"og:title":10,"og:site_name":45,"og:description":12},"article",{"robots":77,"canonical":32},"index,follow",{"doc_id":79,"site_id":7},176686,1788325239,{"code":4,"msg":82,"data":83},"success",[84,89,93,98,103,108,113,117,122],{"id":85,"doc_module":22,"doc_module_name":25,"category_name":86,"show_sort_weight":87,"slug":88},11,"Presentations",90,"presentations",{"id":55,"doc_module":22,"doc_module_name":25,"category_name":90,"show_sort_weight":91,"slug":92},"Resumes",80,"resumes",{"id":94,"doc_module":22,"doc_module_name":25,"category_name":95,"show_sort_weight":96,"slug":97},14,"Invoices",70,"invoices",{"id":99,"doc_module":22,"doc_module_name":25,"category_name":100,"show_sort_weight":101,"slug":102},15,"Posters",60,"posters",{"id":104,"doc_module":22,"doc_module_name":25,"category_name":105,"show_sort_weight":106,"slug":107},16,"Social Media",50,"social-media",{"id":109,"doc_module":22,"doc_module_name":25,"category_name":110,"show_sort_weight":111,"slug":112},17,"Forms",40,"forms",{"id":114,"doc_module":22,"doc_module_name":25,"category_name":29,"show_sort_weight":115,"slug":116},18,30,"letters",{"id":118,"doc_module":22,"doc_module_name":25,"category_name":119,"show_sort_weight":120,"slug":121},21,"Paper Templates",5,"papers-templates",{"id":123,"doc_module":22,"doc_module_name":25,"category_name":124,"show_sort_weight":4,"slug":125},158,"General","general-158",{"code":4,"msg":82,"data":127},{"doc_id":79,"user_id":128,"nickname":42,"user_avatar":129,"doc_module":22,"category_id":114,"category_name":29,"doc_title":10,"doc_description":12,"doc_content":130,"file_id":131,"file_url":132,"file_type":133,"file_size":134,"view_count":55,"is_deleted":4,"is_public":22,"is_downloadable":22,"audit_status":22,"page_count":26,"language":135,"language_code":8,"site_id":7,"html_lang":8,"table_of_contents":136,"faqs":137,"seo_title":138,"seo_description":12,"update_tm":80,"read_time":22},4398048950312,"https://ap-avatar.wpscdn.com/avatar/400002538284de19e3c?_k=1778320343897328908","Sample Recruitment Templates\nEmail Recruitment Template Electronic Survey\nGreetings,\nYou are invited to participate in a research study. The research is being conducted by (name, title, Department at the University of Maine). Say how the participant’s contact information was obtained for example: John Doe suggested I contact you or I found your contact information on “Z” website. Not needed if posting an email on listserv, Facebook, etc.). State the purpose of the research. Insert age requirement, for example: you must be at least 18 years old to participate (not needed if you know your targeted population is at least 18) or you must be between ages ____ to participate. Include any other applicable inclusion/exclusion criteria.\nIf you agree to participate, you will be asked to take an anonymous/confidential (state one or the other!) survey. The survey will take approximately (state how much time it will take). If there is compensation you should add that information in the recruitment email.\nPlease click on the link below to learn more about the study and to take the survey (insert survey link – the first page of the survey will be the consent form).\nIf you have any questions, please feel free to contact me at (insert email and phone number).\nGeneral Email Posting (Listservs, Facebook, University Folders, etc.)\nYou are invited to participate in a research study. The research is being conducted by (name, title, Department at the University of Maine). Insert age requirement for example: you must be at least 18 years old to participate (not needed if you know your targeted population is at least 18) or you must be between ages ____ to participate. Include any other applicable inclusion/exclusion criteria.\nI am conducting a research study about (insert purpose of research). If you agree, you will be asked to (briefly describe procedures, including time commitment, location, any recording – audio/video).\nIf you would be interested in participating in this study, please contact me (provide contact information).\nThank you.\u000f\nPhone Script (Interview Over the Phone/In-Person)\nHello, my name is (name) and I am a researcher at the University of Maine. Say how participant’s phone number was obtained. I am conducting a research study about (insert purpose of research). I am calling to ask if you would be willing to let me interview you. The interview can be conducted over the phone or at a location of your choosing. The interview should take (insert time interview will take). Say if the interview will be recorded. Insert age requirement, for example: you must be at least 18 years old to participate (not needed if you know your targeted population is at least 18) or you must be between ages ____ to participate. List any other applicable inclusion/exclusion criteria.\nIf you would be interested in participating in this interview, we can set up a time now or you can let me know when a good time would be to schedule it.\nIf interested, investigator will set up date and time and will provide participant with investigator contact information. For example: I have scheduled you for an interview on (date and time). If you have any questions, I can be reached at (insert phone number and email). Thank you for your help.\nIf participant is not interested, investigator will end the call. Thank you for your time.\nEmail/Letter Recruitment\nMy name is (name) and am a researcher at the University of Maine. Say how participant’s contact information was obtained.) I am conducting a research study about (insert purpose of research).\nI am contacting you to ask if you would be willing to participate. Participation would involve (briefly explain what they will be asked to do and where it takes place). Insert age requirement for example: you must be at least 18 years old to participate (not needed if you know your targeted population is at least 18) or you must be between ages ____ to participate. List any other applicable inclusion/exclusion criteria.\nIf you would be","cbCaiaQg92GA9fW6","https://ap.wps.com/l/cbCaiaQg92GA9fW6","docx",21127,"English","# Email Recruitment Template\n## Participant invitation and survey instructions\n## General email posting\n# Phone Script (Interview Over the Phone/In-Person)\n## Eligibility and interview logistics\n# Email/Letter Recruitment\n## Participation request and reply contact","[{\"question\":\"What information should be included in the email recruitment template?\",\"answer\":\"The template includes participant contact context, research purpose, eligibility/age requirements, inclusion/exclusion criteria, survey anonymity/confidentiality wording, estimated time, optional compensation, a survey link with consent form, and investigator contact details.\"},{\"question\":\"How does the phone script handle scheduling and participant eligibility?\",\"answer\":\"It states the interview purpose, whether the interview will be recorded, the interview duration, and age/eligibility criteria, then offers to set up a time immediately or schedule a later time, providing date/time and investigator contact information.\"},{\"question\":\"What content is covered in the email/letter recruitment draft?\",\"answer\":\"It identifies the researcher, states the study purpose, explains what participation involves and where it takes place, includes eligibility and inclusion/exclusion criteria, and requests a reply using provided contact information, ending with an acknowledgement of the participant’s time.\"}]","Sample Recruitment Templates - email, phone script, and letter drafts | DOCX"]