[{"data":1,"prerenderedAt":-1},["ShallowReactive",2],{"doc-seo-308475-105":3,"detail-sidebar-cat-1-en-105":81,"doc-detail-308475-en":127},{"code":4,"msg":5,"data":6},0,"ok",{"site_id":7,"language":8,"slug":9,"title":10,"keywords":11,"description":12,"schema_data":13,"social_meta":74,"head_meta":76,"extra_data":78,"updated_unix":80},105,"en","sample-proxy-form-template-annual-general-meeting","Sample Proxy Form Template - Annual General Meeting","","Sample proxy form template for an organization’s Annual General Meeting. Includes spaces to insert member details, appoint the Chairperson as proxy to attend, speak, and vote on the member’s behalf, and specifies meeting details such as venue, AGM date, and time. Provides a voting table for routine business items (adoption of financial statements, annual report, auditor appointment) and special business, plus important instructions on completion, ticking relevant boxes, deposit/email timing, and execution requirements.",{"@graph":14,"@context":73},[15,34,56],{"@type":16,"itemListElement":17},"BreadcrumbList",[18,23,27,31],{"item":19,"name":20,"@type":21,"position":22},"https://docshare.wps.com","Home","ListItem",1,{"item":24,"name":25,"@type":21,"position":26},"https://docshare.wps.com/template/","Template",2,{"item":28,"name":29,"@type":21,"position":30},"https://docshare.wps.com/template/forms/","Forms",3,{"item":32,"name":10,"@type":21,"position":33},"https://docshare.wps.com/template/sample-proxy-form-template-annual-general-meeting/308475/",4,{"url":32,"name":10,"@type":35,"image":36,"author":41,"headline":10,"publisher":44,"fileFormat":47,"inLanguage":8,"description":12,"dateModified":48,"datePublished":49,"encodingFormat":47,"isAccessibleForFree":50,"interactionStatistic":51},"DigitalDocument",{"url":37,"@type":38,"width":39,"height":40},"https://docshare.wps.com/thumbnails/sample-proxy-form-template-annual-general-meeting/308475.png","ImageObject",442,249,{"name":42,"@type":43},"Oliver Hayes","Person",{"url":19,"name":45,"@type":46},"DocShare","Organization","application/pdf","2026-10-25","2026-09-20",true,{"@type":52,"interactionType":53,"userInteractionCount":55},"InteractionCounter",{"@type":54},"ViewAction",20,{"@type":57,"mainEntity":58},"FAQPage",[59,65,69],{"name":60,"@type":61,"acceptedAnswer":62},"What information is needed to complete the proxy form?","Question",{"text":63,"@type":64},"The form requires the member’s name, identification number (NRIC/FIN/UEN), address, the charity name, and meeting details such as venue, AGM date, and time. It also includes the Chairperson’s name and designation (if applicable).","Answer",{"name":66,"@type":61,"acceptedAnswer":67},"How does the member indicate their voting preferences?",{"text":68,"@type":64},"The form provides a table with columns for “For,” “Against,” and “Abstain.” Tick the appropriate box for each matter to be transacted at the Annual General Meeting.",{"name":70,"@type":61,"acceptedAnswer":71},"When must the completed proxy form be submitted and how must it be signed?",{"text":72,"@type":64},"Deposit the completed proxy form at the charity’s office or email it at least [XX] hours before the AGM. It must be under the hand of the appointer or an authorised attorney; if executed by a corporation, it must be under its seal or by an authorised officer/attorney.","https://schema.org",{"og:url":32,"og:type":75,"og:title":10,"og:site_name":45,"og:description":12},"article",{"robots":77,"canonical":32},"index,follow",{"doc_id":79,"site_id":7},308475,1791261788,{"code":4,"msg":82,"data":83},"success",[84,89,94,99,104,109,113,118,123],{"id":85,"doc_module":22,"doc_module_name":25,"category_name":86,"show_sort_weight":87,"slug":88},11,"Presentations",90,"presentations",{"id":90,"doc_module":22,"doc_module_name":25,"category_name":91,"show_sort_weight":92,"slug":93},12,"Resumes",80,"resumes",{"id":95,"doc_module":22,"doc_module_name":25,"category_name":96,"show_sort_weight":97,"slug":98},14,"Invoices",70,"invoices",{"id":100,"doc_module":22,"doc_module_name":25,"category_name":101,"show_sort_weight":102,"slug":103},15,"Posters",60,"posters",{"id":105,"doc_module":22,"doc_module_name":25,"category_name":106,"show_sort_weight":107,"slug":108},16,"Social Media",50,"social-media",{"id":110,"doc_module":22,"doc_module_name":25,"category_name":29,"show_sort_weight":111,"slug":112},17,40,"forms",{"id":114,"doc_module":22,"doc_module_name":25,"category_name":115,"show_sort_weight":116,"slug":117},18,"Letters",30,"letters",{"id":119,"doc_module":22,"doc_module_name":25,"category_name":120,"show_sort_weight":121,"slug":122},21,"Paper Templates",5,"papers-templates",{"id":124,"doc_module":22,"doc_module_name":25,"category_name":125,"show_sort_weight":4,"slug":126},158,"General","general-158",{"code":4,"msg":82,"data":128},{"doc_id":79,"user_id":129,"nickname":42,"user_avatar":130,"doc_module":22,"category_id":110,"category_name":29,"doc_title":10,"doc_description":12,"doc_content":131,"file_id":132,"file_url":133,"file_type":134,"file_size":135,"view_count":55,"is_deleted":4,"is_public":22,"is_downloadable":22,"audit_status":22,"page_count":26,"language":136,"language_code":8,"site_id":7,"html_lang":8,"table_of_contents":137,"faqs":138,"seo_title":139,"seo_description":12,"update_tm":140,"read_time":22},687207020761,"https://ap-avatar.wpscdn.com/davatar_155a257f0dc6eb9ab79c44ca47cae57d","Annex B: Sample templates  \nNote: A softcopy of these templates may also be found on the Charity Portal at this link: [https://www.charities.gov.sg/Publications/Pages/Templates-and-Guides.aspx](https://www.charities.gov.sg/Publications/Pages/Templates-and-Guides.aspx)  \n\n| [Insert charity’s logo or letterhead]\u003Cbr>Sample Proxy Form Template\u003Cbr>Annual General Meeting\u003Cbr>I,  [name of member](*NRIC/ FIN/ UEN No.  ) of  [address] being a member of [charity name] (“the Charity”) hereby appoint the Chairperson of the meeting,[name of Chairperson and designation in the Charity (if applicable)], as my proxy to attend, speak and vote for me and on my behalf, atthe Annual General Meeting of the Charity, to be held at [venue] on [AGM date] at [time] and at any adjournment thereof in the following manner: |  |  |  |  |  |\n| --- | --- | --- | --- | --- | --- |\n| No. | Business to be transacted | For | Against | Abstain |  |\n| Routine Business |  |  |  |  |  |\n| 1 | Adoption of Directors’Statement/ Statement by the Management Committee, Audited Financial Statementsand Auditor’s Report for Financial Year ended on [financial year end] |  |  |  |  |\n| 2 | Adoption of Annual Report for Financial Year ended on [financial year end] |  |  |  |  |\n| 3 | *Appointment/ Re-appointment of [name of audit firm] as Auditor |  |  |  |  |\n| 4 | *Election/ Re-election of [individual name] as a *governing board member/ trustee of\u003Cbr>\u003Cbr>[charity name] under [relevant section of\u003Cbr>\u003Cbr>charity’s governing instrument]\u003Cbr>Note: This clause should be repeated for each nominee. |  |  |  |  |\n\n\n| Special Business FOR AGAINST ABSTAIN |  |  |  |  |  |\n| --- | --- | --- | --- | --- | --- |\n| 5 | \u003Cbr>[Indicate the relevant matter to be\u003Cbr>\u003Cbr>discussed at the AGM such as approval to\u003Cbr>amend charity’s governing instruments.] |  |  |  |  |\n| * delete as appropriate\u003Cbr>Important Notes:\u003Cbr>• Please tick with “√”within the relevant box for each matter that will be transacted at the Annual General Meeting.\u003Cbr>• The Charity shall be entitled to reject the proxy form if it is incomplete, improperly completed or illegible or where the true intentions of the appointerare not ascertainable from the instructions of the appointer specified in the proxy form.\u003Cbr>• The completed proxy form must be deposited at the office of the Charity at [address] or emailed to [email address], at least [XX] hours before the time for holding the Annual General Meeting.\u003Cbr>• The proxy form must be under the hand of the appointer or of his attorney duly authorised in writing. Where the proxy form is executed by a corporation, it must be executed either under its seal or under the hand of an officer or attorney duly authorised.\u003Cbr>Dated this   day of   2020.\u003Cbr>Signature of member\u003Cbr>Note to charities: This template is only a sample for reference. Please check your charity’s governing instruments and/or any relevant legislation governing the legal structure of your charity to find out whether you need to make any changes to this template before using it. |  |  |  |  |  |","cbCaisvgdMVN2q34","https://ap.wps.com/l/cbCaisvgdMVN2q34","pdf",158690,"English","# Routine Business\n## Adoption and Reporting\n## Appointment and Elections\n# Special Business\n## Instructions and Important Notes","[{\"question\":\"What information is needed to complete the proxy form?\",\"answer\":\"The form requires the member’s name, identification number (NRIC/FIN/UEN), address, the charity name, and meeting details such as venue, AGM date, and time. It also includes the Chairperson’s name and designation (if applicable).\"},{\"question\":\"How does the member indicate their voting preferences?\",\"answer\":\"The form provides a table with columns for “For,” “Against,” and “Abstain.” Tick the appropriate box for each matter to be transacted at the Annual General Meeting.\"},{\"question\":\"When must the completed proxy form be submitted and how must it be signed?\",\"answer\":\"Deposit the completed proxy form at the charity’s office or email it at least [XX] hours before the AGM. It must be under the hand of the appointer or an authorised attorney; if executed by a corporation, it must be under its seal or by an authorised officer/attorney.\"}]","Sample Proxy Form Template - Annual General Meeting | PDF",1789869174]