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Give your team some background on why you are offering the workshop. Discuss the following:  \n• Why this workshop and why now?  \n• Who are the families we most hope to serve?  \n• What are the likely benefits we can see from this workshop?  \nPROVIDE AN OVERVIEW OF THE WORKSHOP  \nExplain that the workshop is conducted in five sessions:  \n• Literacy Happens at Home  \n• Literacy Happens in the Living Room  \n• Literacy Happens in the Kitchen  \n• Literacy Happens in the Bedroom and Bathroom  \n• Literacy Happens Out and About  \nIn each session, the following literacy topics are addressed:  \n• Concepts of Print  \n• Writing  \n• Phonological Awareness  \n• Letter-Sound Knowledge  \n• Comprehension  \n• Oral Language  \nEach session follows the same structure:  \n• Greeting families and sending children to childcare  \n• Viewing a 15-minute informational video that showcases families doing  \nsimple activities; a brief discussion period is included  \n• Introducing the session’s 12 literacy activities (2 each for each literacy area)  \n• Supporting families as they engage in at least one activity per literacy area  \nDISCUSS FAMILIES TO BE SERVED  \nDetermine how many families you hope to reach. Identify and address potential obstacles to family participation, such as:  \n• Conflicting obligations (other children, meal preparation, work schedules, etc.)  \n• Transportation  \n• Adult literacy levels  \n• Home languages other than English  \nIDENTIFY COMMUNITY RESOURCES  \nBrainstorm how to tap local businesses and other organizations for support and supplies. You might consider:  \n• Libraries and bookstores (to suggest and supply books)  \n• Caterers and restaurants (to provide food)  \n• Girl Scouts, Boy Scouts, other student groups (to assist with childcare)  \nEngaging Families in Children’s Literacy Development © 2014  \nEngaging Families in Children’s Literacy Development  \nPLAN A SCHEDULE  \nConsider the school calendar, typical family schedules, and conditions such as the weather that may affect your population.  \n• Plan a date for each session.  \n• Discuss need for alternate times.  \n• Determine a time slot for each session; be sure to allow time to set up and break down  \nthe center activities.  \nIDENTIFY SPACE  \nAs you identify possible spaces, keep in mind that you’ll need:  \n• A consistent location  \n• Space for childcare  \n• Space for video presentation  \n• Space for activities  \n• Space for coats and other items  \n• Space for storing materials  \nCONSIDER BUDGET  \nDiscuss what resources are already in place (or can be acquired at no cost) and identify your budget needs. Be sure to consider:  \n• Staffing  \n• Materials  \n• Publicity  \n• Refreshments  \nPLAN A COMMUNICATION STRATEGY  \nDiscuss how and when you will communicate with families:  \n• Methods of communication  \n• Timeline for publicity  \n• Family sign ups  \n• Reminders  \nPLAN PROFESSIONAL DEVELOPMENT  \nAs needed, go over with your team the six areas of literacy development addressed in the series: concepts of print, writing, phonological awareness, letter-sound knowledge, comprehension, and oral language. Then, share examples of ways to support each of these areas in the home. If the team needs additional background knowledge, come up with a plan for building that knowledge. For example, you might forma book club to read Beyond Bedtime Stories.  \nPLAN NEXT STEPS  \n• Planning the first session  \n• Holding a dress rehearsal  \nEngaging Families in Children’s Literacy Development © 2014","cbCaio00tTrmfZ2j","https://ap.wps.com/l/cbCaio00tTrmfZ2j","pdf",303213,"English","# Sample Planning Meeting Agenda\n## Welcome and Introductions\n## Provide an Overview of the Workshop\n## Discuss Families to Be Served\n## Identify Community Resources\n## Plan a Schedule\n## Identify Space\n## Consider Budget\n## Plan a Communication Strategy\n## Plan Professional Development\n## Plan Next Steps","[{\"question\":\"What is the workshop’s primary goal discussed in the agenda?\",\"answer\":\"To engage families in young children’s language and literacy development, including why the workshop is offered and what benefits the team expects to see.\"},{\"question\":\"How many sessions are in the workshop overview and what are their themes?\",\"answer\":\"The workshop is conducted in five sessions: Literacy Happens at Home, in the Living Room, in the Kitchen, in the Bedroom and Bathroom, and Out and About.\"},{\"question\":\"What planning areas does the agenda cover beyond the session content?\",\"answer\":\"It addresses target families and participation obstacles, community resources, scheduling and timing, space requirements, budget needs, a communication strategy for sign-ups and reminders, professional development for the team, and next steps like planning the first session and holding a dress rehearsal.\"}]","Sample Planning Meeting Agenda - Engaging Families in Children’s Literacy Development | PDF",1789258879]