[{"data":1,"prerenderedAt":-1},["ShallowReactive",2],{"detail-sidebar-cat-1-en-105":3,"doc-seo-175960-105":53,"doc-detail-175960-en":131},{"code":4,"msg":5,"data":6},0,"success",[7,14,19,24,29,34,39,44,49],{"id":8,"doc_module":9,"doc_module_name":10,"category_name":11,"show_sort_weight":12,"slug":13},11,1,"Template","Presentations",90,"presentations",{"id":15,"doc_module":9,"doc_module_name":10,"category_name":16,"show_sort_weight":17,"slug":18},12,"Resumes",80,"resumes",{"id":20,"doc_module":9,"doc_module_name":10,"category_name":21,"show_sort_weight":22,"slug":23},14,"Invoices",70,"invoices",{"id":25,"doc_module":9,"doc_module_name":10,"category_name":26,"show_sort_weight":27,"slug":28},15,"Posters",60,"posters",{"id":30,"doc_module":9,"doc_module_name":10,"category_name":31,"show_sort_weight":32,"slug":33},16,"Social Media",50,"social-media",{"id":35,"doc_module":9,"doc_module_name":10,"category_name":36,"show_sort_weight":37,"slug":38},17,"Forms",40,"forms",{"id":40,"doc_module":9,"doc_module_name":10,"category_name":41,"show_sort_weight":42,"slug":43},18,"Letters",30,"letters",{"id":45,"doc_module":9,"doc_module_name":10,"category_name":46,"show_sort_weight":47,"slug":48},21,"Paper Templates",5,"papers-templates",{"id":50,"doc_module":9,"doc_module_name":10,"category_name":51,"show_sort_weight":4,"slug":52},158,"General","general-158",{"code":4,"msg":54,"data":55},"ok",{"site_id":56,"language":57,"slug":58,"title":59,"keywords":60,"description":61,"schema_data":62,"social_meta":124,"head_meta":126,"extra_data":128,"updated_unix":130},105,"en","sample-employee-business-expense-policy-reimbursement-procedure","Sample Employee Business Expense Policy - Reimbursement Procedure","","Employee Business Expense Policy template outlining reimbursement rules for work-related costs. Defines two expense categories: expenses paid by the company on the employee’s behalf, and expenses paid by employees that can be reimbursed. Covers travel expenses, reasonable business expenses, approval and documentation requirements, time limits for claims, and responsibility for approvals. Includes guidance on minimizing overspending, specifies non-reimbursable items, explains work-related expense caps, and sets investigation and disciplinary consequences for excessive or falsified claims.",{"@graph":63,"@context":123},[64,80,102],{"@type":65,"itemListElement":66},"BreadcrumbList",[67,71,74,77],{"item":68,"name":69,"@type":70,"position":9},"https://docshare.wps.com","Home","ListItem",{"item":72,"name":10,"@type":70,"position":73},"https://docshare.wps.com/template/",2,{"item":75,"name":21,"@type":70,"position":76},"https://docshare.wps.com/template/invoices/",3,{"item":78,"name":59,"@type":70,"position":79},"https://docshare.wps.com/template/sample-employee-business-expense-policy-reimbursement-procedure/175960/",4,{"url":78,"name":59,"@type":81,"image":82,"author":87,"headline":59,"publisher":90,"fileFormat":93,"inLanguage":57,"description":61,"dateModified":94,"datePublished":95,"encodingFormat":93,"isAccessibleForFree":96,"interactionStatistic":97},"DigitalDocument",{"url":83,"@type":84,"width":85,"height":86},"https://docshare.wps.com/thumbnails/sample-employee-business-expense-policy-reimbursement-procedure/175960.png","ImageObject",442,249,{"name":88,"@type":89},"Clementine","Person",{"url":68,"name":91,"@type":92},"DocShare","Organization","application/vnd.openxmlformats-officedocument.wordprocessingml.document","2026-10-14","2026-09-02",true,{"@type":98,"interactionType":99,"userInteractionCount":101},"InteractionCounter",{"@type":100},"ViewAction",6,{"@type":103,"mainEntity":104},"FAQPage",[105,111,115,119],{"name":106,"@type":107,"acceptedAnswer":108},"What types of expenses does the policy reimburse?","Question",{"text":109,"@type":110},"The policy reimburses reasonable work-related business expenses. It includes expenses the company pays directly on an employee’s behalf and expenses employees pay that are reimbursable after approval.","Answer",{"name":112,"@type":107,"acceptedAnswer":113},"What travel-related costs are included?",{"text":114,"@type":110},"Travel expenses include transportation and accommodation costs during business trips. It may include accommodation, visa/legal document expenses, transportation fares, necessary medical expenses, local transport, and other approved minor subsistence expenses like meals.",{"name":116,"@type":107,"acceptedAnswer":117},"What expenses are not reimbursable?",{"text":118,"@type":110},"The policy lists non-reimbursable items such as unauthorized service upgrades, personal services and purchases, lost personal property, and certain work-related expenses like unauthorized or unscheduled meetings, fines, non-business subscriptions/training, and personal trips.",{"name":120,"@type":107,"acceptedAnswer":121},"How and when should employees submit reimbursement claims?",{"text":122,"@type":110},"Employees should document expenses, submit reimbursement claims through HRIS or an expense report with required documentation, and submit within three months after the trip. Receipt and bill submissions for items like business dinners and transportation are requested within one month, and approvals determine reimbursement timing.","https://schema.org",{"og:url":78,"og:type":125,"og:title":59,"og:site_name":91,"og:description":61},"article",{"robots":127,"canonical":78},"index,follow",{"doc_id":129,"site_id":56},175960,1788322415,{"code":4,"msg":5,"data":132},{"doc_id":129,"user_id":133,"nickname":88,"user_avatar":134,"doc_module":9,"category_id":20,"category_name":21,"doc_title":59,"doc_description":61,"doc_content":135,"file_id":136,"file_url":137,"file_type":138,"file_size":139,"view_count":101,"is_deleted":4,"is_public":9,"is_downloadable":9,"audit_status":9,"page_count":76,"language":140,"language_code":57,"site_id":56,"html_lang":57,"table_of_contents":141,"faqs":142,"seo_title":143,"seo_description":61,"update_tm":130,"read_time":9},1374391974564,"https://ap-avatar.wpscdn.com/avatar/14000253aa45c000a9e?x-image-process=image/resize,m_fixed,w_180,h_180&k=1779874745381141002","Sample Employee Business Expense Policy\nThis Employee Expense Company Policy template is ready to be tailored to your company’s needs and should be considered a starting point for setting up your employment policies.\nPolicy brief & purpose\nOur Employee Expense company policy outlines how we’ll reimburse employees for work-related expenses. We’ll define “work-related expenses” and set a procedure to authorise expenditure.\nScope\nThis policy applies to all our employees that need to spend money for work-related activities.\nPolicy elements\nEmployee expenses fall under two categories:\nExpenses that are paid directly by our company on behalf of employees.\nExpenses that are paid by our employees and are reimbursable.\nWe'll reimburse all reasonable business expenses, after they are approved, in part or in full as the case may be.\nTravel Expenses\nTravel expenses include any kind of transportation and accommodation expenses that you incur when going on a business trip. Expenses related to this category that may be fully or partly reimbursable include:\nAccommodation\nLegal document expenses (e.g. Visa)\nAir, train, ship or other transportation fares\nNecessary medical expenses (e.g. vaccinations)\nLocal transportation during trips (taxi fares, rental cars etc.)\nOther minor or subsistence expenses that have been approved by an employee's manager (e.g. meals, business material)\nMinimising expenses\nWe want to avoid overspending or unnecessary costs. We may contract with hotels and agencies to get the best possible prices. We'll also aim for the cheapest option when we can. For example, we prefer booking plane tickets in economy class, unless there is reason for upgraded travel.\nNon-reimbursable expenses\nWe won't reimburse the following:\n[Expenses incurred by spouses or other non-employees who accompany our employees on their travels]\n[Un-authorised service upgrade (e.g. business class or hotel rooms)]\n[Personal services (massages, beauty treatments etc.)]\n[Personal purchases (gifts, clothes etc.)]\n[Lost personal property (e.g. luggage)]\nThis list is not exhaustive. Please ask [Human Resources (HR)/ Compensations manager] about reimbursable expenses before you go on a business trip.\nWhat are work-related expenses?\nThis category includes expenses that are related to an employee either in the form of a benefit (e.g. business phone) or entertainment expenses that may occur in a business setting (e.g. professional dinners with clients or colleagues.)\nThese expenses may be capped and [HR/ employee's manager] should approve them. If you spend more than the approved amount, you must cover the extra cost yourself.\nWe won't reimburse the following work expenses:\n[Unauthorised or unscheduled business meetings with clients, partners or job candidates]\n[Fines incurred while driving a company vehicle]\n[Non-business subscriptions/ training]\n[Personal trips]\nThis list is not exhaustive. Please ask [Human Resources (HR)/ Compensations manager] about reimbursable expenses before you submit a claim.\nProcedure\nWhen you plan to go on work-related trips, [Office managers/ personal assistants/ HR] will typically arrange for most of your accommodation and transportation costs and document these expenses. You need to:\nDocument any expenses that our company hasn't directly arranged for (e.g. taxi fares.) Please ask for bills and receipts whenever you can. You might also receive a per diem sum to cover other necessary travel expenses.\nSubmit your reimbursement claim [through a Human Resources Information Software (HRIS)] or submit an expense report with all necessary documentation. Please submit your claim/report within [three months] after your trip.\nYour manager or HR are responsible for approving reimbursement claims. If your manager approves your expenses, you will receive your reimbursement within [two] pay periods [by check.]\nWhen you incur work-related expenses, you should:\nAsk for your manager's approval.\nSubmit a reimbursement claim. Please submit receipts and b","cbCaipoeKZZmmHqe","https://ap.wps.com/l/cbCaipoeKZZmmHqe","docx",28512,"English","# Policy brief & purpose\n# Scope\n# Policy elements\n## Reimbursable categories\n## Travel Expenses\n## Minimising expenses\n## Non-reimbursable expenses\n# What are work-related expenses?\n# Procedure","[{\"question\":\"What types of expenses does the policy reimburse?\",\"answer\":\"The policy reimburses reasonable work-related business expenses. It includes expenses the company pays directly on an employee’s behalf and expenses employees pay that are reimbursable after approval.\"},{\"question\":\"What travel-related costs are included?\",\"answer\":\"Travel expenses include transportation and accommodation costs during business trips. It may include accommodation, visa/legal document expenses, transportation fares, necessary medical expenses, local transport, and other approved minor subsistence expenses like meals.\"},{\"question\":\"What expenses are not reimbursable?\",\"answer\":\"The policy lists non-reimbursable items such as unauthorized service upgrades, personal services and purchases, lost personal property, and certain work-related expenses like unauthorized or unscheduled meetings, fines, non-business subscriptions/training, and personal trips.\"},{\"question\":\"How and when should employees submit reimbursement claims?\",\"answer\":\"Employees should document expenses, submit reimbursement claims through HRIS or an expense report with required documentation, and submit within three months after the trip. Receipt and bill submissions for items like business dinners and transportation are requested within one month, and approvals determine reimbursement timing.\"}]","Sample Employee Business Expense Policy - Reimbursement Procedure | DOCX"]