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It provides structured guidance for completing cost proposals, including justification and calculation methods for personnel (salaries, wages, level of effort), fringe benefits, and consultants; it also covers travel and transportation, per diem, insurance requirements, and optional scenarios such as no air travel. Additional sections outline other direct costs such as supplies, equipment, communications, postage, passport/visa fees, and subcontractor and participant-related expenses.",{"@graph":63,"@context":119},[64,80,102],{"@type":65,"itemListElement":66},"BreadcrumbList",[67,71,74,77],{"item":68,"name":69,"@type":70,"position":9},"https://docshare.wps.com","Home","ListItem",{"item":72,"name":10,"@type":70,"position":73},"https://docshare.wps.com/template/",2,{"item":75,"name":11,"@type":70,"position":76},"https://docshare.wps.com/template/presentations/",3,{"item":78,"name":59,"@type":70,"position":79},"https://docshare.wps.com/template/sample-budget-notes-and-guidance-from-the-global-sustainable-tourism-alliance-program/173131/",4,{"url":78,"name":59,"@type":81,"image":82,"author":87,"headline":59,"publisher":90,"fileFormat":93,"inLanguage":57,"description":61,"dateModified":94,"datePublished":95,"encodingFormat":93,"isAccessibleForFree":96,"interactionStatistic":97},"DigitalDocument",{"url":83,"@type":84,"width":85,"height":86},"https://docshare.wps.com/thumbnails/sample-budget-notes-and-guidance-from-the-global-sustainable-tourism-alliance-program/173131.png","ImageObject",442,249,{"name":88,"@type":89},"Violet","Person",{"url":68,"name":91,"@type":92},"DocShare","Organization","application/octet-stream","2026-10-19","2026-09-01",true,{"@type":98,"interactionType":99,"userInteractionCount":101},"InteractionCounter",{"@type":100},"ViewAction",13,{"@type":103,"mainEntity":104},"FAQPage",[105,111,115],{"name":106,"@type":107,"acceptedAnswer":108},"What does the sample budget narrative template help you prepare?","Question",{"text":109,"@type":110},"It helps draft a detailed justification for each line item in an attached budget for a GSTA proposal, including how costs are calculated and supported.","Answer",{"name":112,"@type":107,"acceptedAnswer":113},"How are personnel costs and daily rates described in the guidance?",{"text":114,"@type":110},"Salaries and wages are based on current annual salary rates applied to the proposed level of effort, and daily rates are calculated by dividing the annual salary by the stated day base.",{"name":116,"@type":107,"acceptedAnswer":117},"Which cost categories are covered beyond personnel in the template?",{"text":118,"@type":110},"It also includes fringe benefits, consultants, travel and transportation with per diem, travel-related insurance, and other direct costs such as supplies, equipment, communications, postage/deliveries, and passport/visa and medical exam inoculations.","https://schema.org",{"og:url":78,"og:type":121,"og:title":59,"og:site_name":91,"og:description":61},"article",{"robots":123,"canonical":78},"index,follow",{"doc_id":125,"site_id":56},173131,1788300363,{"code":4,"msg":5,"data":128},{"doc_id":125,"user_id":129,"nickname":88,"user_avatar":130,"doc_module":9,"category_id":8,"category_name":11,"doc_title":59,"doc_description":61,"doc_content":131,"file_id":132,"file_url":133,"file_type":134,"file_size":135,"view_count":101,"is_deleted":4,"is_public":9,"is_downloadable":9,"audit_status":9,"page_count":15,"language":136,"language_code":57,"site_id":56,"html_lang":57,"table_of_contents":137,"faqs":138,"seo_title":139,"seo_description":61,"update_tm":126,"read_time":79},4398048950312,"https://ap-avatar.wpscdn.com/avatar/400002538284de19e3c?_k=1778320343897328908","Sample Budget Notes and Guidance – from the Global Sustainable Tourism Alliance Program\nNAME OF ORGANIZATION\nPROJECT NUMBER AND NAME OF GSTA COUNTRY PROGRAM\nSAMPLE BUDGET NARRATIVE\nTO BE ADAPTED TO SPECIFIC PROPOSAL SITUATION\nOrganization Name is pleased to provide its cost proposal in response to GSTA’s RfA…\nThe budget for the proposed period of support is estimated for xxx months with a projected period of performance through dates.\nThe following provides a detailed justification for the line items presented in the attached budget.\nPersonnel (Salaries and Wages):  Salaries and wages are based on the current annual salary rate for the proposed individual for the project year falling in 200x.  Each project salary is calculated by applying the annual salary rate of an individual to the level of effort proposed for the individual or position.  The daily rates are calculated by dividing the annual salary by………….[An annual escalation of xxx% has been applied to the salaries for Year 2…]\nSalaries for full-time organization’s name staff are stated using a xxx-day base.\nFringe Benefits:  Fringe benefits of all full-time employees at organization’s name are calculated at xxx% of total salaries.  Percentage is assessed based on [organization’s] approved indirect cost rate agreement/actual costs and will be billed as a direct cost. Full-time means a person employed full-time at organization’s name, but not necessarily committed to full-time work under this project.  Fringe benefits include: health-related insurance (major medical, hospitalization, dental), employer retirement contribution, life insurance, long- and short-term disability insurance, accidental death and dismemberment insurance, educational and training benefits, employer contribution for Social Security and unemployment insurance, and workmen’s compensation (Other, please specify). [For part-time employees in excess of xxx% time, if any, we have included a partial fringe rate to cover benefits costs required by law for this classification of worker.]\nThe fringe benefit rate is based on the attached calculation and represents an estimate only.  Fringe benefits will be charged as a direct cost to this project.\nOR\nThe fringe benefit rate has been reviewed and approved by the U.S. Agency…[specify which US Government agency] and the approved negotiated indirect rate agreement is attached.\nConsultants:  These expenses are paid to staff who does not receive fringe benefits. Wages are based on the current annual salary rate for the proposed individual for the project year falling in 2005. Each project salary is calculated by applying the annual salary rate of an individual to the level of effort proposed for the individual or position.  The daily rates are calculated by dividing the annual salary by……………..  An escalation of xxx% has been applied to the salaries for Year 2….\nC.5.2\nTravel and Transportation:  All travel is budgeted for roundtrip, advance-purchase economy class airfare based on quotes received from…… Standard per diem (lodging and meals and incidental expenses) is estimated based on the US Department of State website effective…… Travel will be administered in accordance with US Government travel regulations and any additional limitations the local Mission may impose.  A modest amount for related ground transportation (airport transfers, taxis, parking, etc.) is also included.\nDBA & MedEvac Insurance:  This line item covers travel related insurance for all US Nationals as required by USAID regulations.\nOR – No air travel is anticipated.\nOther Expenses:  Other expenses are those that are directly attributable to the project.  The estimates reflect organization’s name estimate of the volume of communications, reproduction, and other project support costs that this effort will require over the life of the project.  All estimates are based on organization’s name actual experience with costs for similar projects.  Costs are escalated at xxx% for 2005.  Details for the cos","cbCaisoKsQnrPG2C","https://ap.wps.com/l/cbCaisoKsQnrPG2C","doc",79872,"English","# Sample Budget Narrative\n## Personnel (Salaries and Wages)\n## Fringe Benefits\n## Consultants\n## Travel and Transportation\n## DBA & MedEvac Insurance\n## Other Expenses and Other Direct Costs\n## Subcontractors and Participant Costs\n## Pass-through Costs\n## Indirect Costs","[{\"question\":\"What does the sample budget narrative template help you prepare?\",\"answer\":\"It helps draft a detailed justification for each line item in an attached budget for a GSTA proposal, including how costs are calculated and supported.\"},{\"question\":\"How are personnel costs and daily rates described in the guidance?\",\"answer\":\"Salaries and wages are based on current annual salary rates applied to the proposed level of effort, and daily rates are calculated by dividing the annual salary by the stated day base.\"},{\"question\":\"Which cost categories are covered beyond personnel in the template?\",\"answer\":\"It also includes fringe benefits, consultants, travel and transportation with per diem, travel-related insurance, and other direct costs such as supplies, equipment, communications, postage/deliveries, and passport/visa and medical exam inoculations.\"}]","Sample Budget Notes and Guidance - from the Global Sustainable Tourism Alliance Program | DOC"]