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It includes conditional wording for approved title and/or rate changes, specifies effective dates and the first paycheck date where the increase will appear, and addresses potential back pay when dates precede approval. It also covers distinguished status awards and provides guidance text for parity, equity, market-competitive retention, performance recognition, and responsibility or title changes.",{"@graph":63,"@context":118},[64,80,101],{"@type":65,"itemListElement":66},"BreadcrumbList",[67,71,74,77],{"item":68,"name":69,"@type":70,"position":9},"https://docshare.wps.com","Home","ListItem",{"item":72,"name":10,"@type":70,"position":73},"https://docshare.wps.com/template/",2,{"item":75,"name":41,"@type":70,"position":76},"https://docshare.wps.com/template/letters/",3,{"item":78,"name":59,"@type":70,"position":79},"https://docshare.wps.com/template/salary-notification-template-notification-and-pay-adjustment-letter/280249/",4,{"url":78,"name":59,"@type":81,"image":82,"author":87,"headline":59,"publisher":90,"fileFormat":93,"inLanguage":57,"description":61,"dateModified":94,"datePublished":95,"encodingFormat":93,"isAccessibleForFree":96,"interactionStatistic":97},"DigitalDocument",{"url":83,"@type":84,"width":85,"height":86},"https://docshare.wps.com/thumbnails/salary-notification-template-notification-and-pay-adjustment-letter/280249.png","ImageObject",442,249,{"name":88,"@type":89},"Lucas Martin","Person",{"url":68,"name":91,"@type":92},"DocShare","Organization","application/pdf","2026-10-22","2026-09-16",true,{"@type":98,"interactionType":99,"userInteractionCount":20},"InteractionCounter",{"@type":100},"ViewAction",{"@type":102,"mainEntity":103},"FAQPage",[104,110,114],{"name":105,"@type":106,"acceptedAnswer":107},"What information does the template require for a base adjustment notice?","Question",{"text":108,"@type":109},"The template needs the employee’s requested title and/or rate change, the reason, the effective date, the new title/base salary amount with percentage increase, and the paycheck date when the change will first appear, including any back pay paycheck date.","Answer",{"name":111,"@type":106,"acceptedAnswer":112},"How does the template handle temporary base adjustments?",{"text":113,"@type":109},"When a temporary base adjustment is active, the notice states the approved change effective on the given date, updates the base salary and title/rate, and includes the employee’s total salary under the temporary arrangement, while still specifying the first paycheck date and possible back pay.",{"name":115,"@type":106,"acceptedAnswer":116},"What wording is used for a one-time performance lump sum award?",{"text":117,"@type":109},"The template confirms approval of a lump sum award amount, states the reason, and specifies it will be paid as an additional pay amount on the paycheck dated with the inserted date, noting that other terms and conditions remain the same.","https://schema.org",{"og:url":78,"og:type":120,"og:title":59,"og:site_name":91,"og:description":61},"article",{"robots":122,"canonical":78},"index,follow",{"doc_id":124,"site_id":56},280249,1790210161,{"code":4,"msg":5,"data":127},{"doc_id":124,"user_id":128,"nickname":88,"user_avatar":129,"doc_module":9,"category_id":40,"category_name":41,"doc_title":59,"doc_description":61,"doc_content":130,"file_id":131,"file_url":132,"file_type":133,"file_size":134,"view_count":20,"is_deleted":4,"is_public":9,"is_downloadable":9,"audit_status":9,"page_count":76,"language":135,"language_code":57,"site_id":56,"html_lang":57,"table_of_contents":136,"faqs":137,"seo_title":138,"seo_description":61,"update_tm":139,"read_time":9},8796095360427,"https://ap-avatar.wpscdn.com/davatar_994ba38a5ba835b3df7d355c54d3ed8d","Salary Notification Template  \nBase Adjustment template  \nEmployee does not have an active Temporary Base Adjustment  \nI am pleased to inform you that the request for your (TITLE AND/OR RATE) change based on (REASON) has been approved. Effective DATE, your (TITLE AND/OR BASE SALARY) for your position will be ($NEW AMOUNT (X% increase)) .  \nThis increase will first be reflected in your paycheck dated (INSERT PAY DATE) . If back pay is owed to you because the effective date of the adjustment predates the approval date, the amount owed will also be included in the paycheck dated (INSERT PAY DATE) .  \nEmployee has an active Temporary Base Adjustment  \nI am pleased to inform you that the request for your (TITLE AND/OR RATE) change based on (REASON) has been approved effective DATE. This change will be applied to your base salary and your (TITLE AND/OR BASE SALARY) for your position will be ($NEW AMOUNT (X% increase)) . With your current temporary base adjustment, your total salary will be (SALARY) .  \nThis increase will first be reflected in your paycheck dated (INSERT PAY DATE) . If back pay is owed to you because the effective date of the adjustment predates the approval date, the amount owed will also be included in the paycheck dated (INSERT PAY DATE) .  \nOptional-add sentence clarifying the operational area if needed. All other terms and conditions of your employment remain the same.  \nPerformance Lump Sum template  \nI am pleased to inform you that our request for a lump sum award in the amount of $AMOUNT has been approved for you. This payment is being issued based upon (REASON) .  \nThis is a one-time payment which will be provided as an additional pay amount on your paycheck dated (INSERT DATE) . All other terms and conditions of your employment will remain the same.  \nAttainment of Distinguished Status  \nCongratulations! After reviewing your submission, the Distinguished Prefix Review Committee has voted and awarded you Distinguished status. This is a high honor and only awarded to a small number of academic staff who demonstrate superlative accomplishments evidenced by peer recognition beyond the work unit.  \n•  For all titles except Clinical Professor or Professor (CHS):  \nEffective (PAY DATE), your Business Title will be (NEW BUSINESS TITLE with “Distinguished” added) and your (BASE SALARY) will be ($NEW AMOUNT (X% increase)) . This increase will first be reflected in your  \npaycheck dated (INSERT PAY DATE) . If back pay is owed to you because the effective date of the adjustment predates the approval date, the amount owed will also be included in the paycheck dated (INSERT PAY DATE) .  \n•  For Clinical Professor or Professor (CHS):  \nEffective (PAY DATE), your title will be (NEW JOB TITLE TITLE) and your (BASE SALARY) will be ($NEW AMOUNT (X% increase)) . This increase will first be reflected in your paycheck dated (INSERT PAY DATE) . If back pay is owed to you because the effective date of the adjustment predates the approval date, the amount owed will also be included in the paycheck dated (INSERT PAY DATE) .  \nSample details to incorporate into a letter:  \nParity  \nWe have reviewed your position compared to your peers within UW-Madison and have determined that a parity adjustment is warranted.  \nEquity  \nWe have reviewed your position and have determined that an equity adjustment is warranted due to an inequity in protected categories.  \nMarket Retention or Market-Competitive  \nWe have reviewed your position and have determined that a market adjustment is warranted for (choose one: retention factors; competitive factors) .  \nPerformance  \nIt is an honor to have you as part of the (NAME OF UNIT/DEPT) . You contribute to a positive work environment, and we appreciate your knowledge, skills, and talent. Thank you for your continued hard work and service to the University of Wisconsin-Madison.  \nChange in Unique Responsibilities  \nWe have reviewed the responsibilities of your position and recognize a change in responsibi","cbCain7I4VZtRjQx","https://ap.wps.com/l/cbCain7I4VZtRjQx","pdf",141665,"English","# Salary notification templates\n## Base adjustment\n## Temporary base adjustment\n## Performance lump sum\n## Distinguished status\n## Operational notes and scenario explanations","[{\"question\":\"What information does the template require for a base adjustment notice?\",\"answer\":\"The template needs the employee’s requested title and/or rate change, the reason, the effective date, the new title/base salary amount with percentage increase, and the paycheck date when the change will first appear, including any back pay paycheck date.\"},{\"question\":\"How does the template handle temporary base adjustments?\",\"answer\":\"When a temporary base adjustment is active, the notice states the approved change effective on the given date, updates the base salary and title/rate, and includes the employee’s total salary under the temporary arrangement, while still specifying the first paycheck date and possible back pay.\"},{\"question\":\"What wording is used for a one-time performance lump sum award?\",\"answer\":\"The template confirms approval of a lump sum award amount, states the reason, and specifies it will be paid as an additional pay amount on the paycheck dated with the inserted date, noting that other terms and conditions remain the same.\"}]","Salary Notification Template - Notification and Pay Adjustment Letter | PDF",1789535477]