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Agencies must complete the SAR template for the March 1, 2009–February 28, 2010 period, keep it in Word format, encrypt the package with the standard IRS safeguards password, include a signed transmittal letter, attach referenced documents, and transmit the full electronic SAR package to 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agencies that receive Federal tax information (FTI) must submit their annual Safeguard Activity Report (SAR) by March 31 of each year pursuant to Section 7 of the Publication 1075, Tax Information Security Guidelines for Federal, State and Local Agencies and Entities. In the interest of proactively providing the state child support enforcement agencies with the appropriate SAR template and preparation guidance, the Office of Safeguards is issuing this Safeguards Communiqué .  \nRequired Revenue Agency Actions:  \n• Complete the SAR template, reflecting safeguard activities for the period March 1, 2009 through February 28, 2010.  \no Please leave the template in Word file format. Do not convert it to a PDF file.  \no Please name your completed report file using the name provided on the template, substituting  \n• your three digit agency number for the AG\\# at the beginning of the document title (this is the number we use for identifying your agency on our inventory management system) . Child support enforcement agencies may not know their agency number. Generally, it is the two digit number that is the first two digits of federal employer identification numbers (FEIN) for your state followed by an “X”. For example, Colorado’s two digit FEIN is 84 so their agency number is 84X.  \n• your state two-letter abbreviation for the XX at the beginning of the document title  \n• example: agency code 84X and CO for Colorado – so the document would be called 84X-CO-CS-SAR- 2010, which allows for us to easily identify that this document is the SAR from the Colorado Child Support enforcement agency due in 2010 whose agency number is 84X.  \n• If you do not know your AG\\#, just name your document without it. In the Colorado example, the name of your document would then become CO-CS-SAR-2010  \no If the SAR references other documents (such as logs, inspection reports, etc), they should be attached to the message as separate files (the native file format is acceptable fine for these attachments, i.e. PDF, Word, etc) .  \n• Prepare a transmittal letter on the agency’s letterhead, signed by the head of the agency or delegate, and dated  \no Generally, agencies provide a scanned copy (PDF) of a letter signed by the head of agency  \no Without this letter, the SAR is incomplete and will not be processed.  \n• Transmit the entire SAR package (Word version of SAR template, all attachments notated within the SAR template and the transmittal letter) to the Office of Safeguards electronically.  \no Send the entire [package to](package to SafeguardReports@IRS.gov)[ ](package to SafeguardReports@IRS.gov)[SafeguardReports@IRS.gov](package to SafeguardReports@IRS.gov) – we no longer accept paper SARs  \no The agency will receive an immediate response indicating that we have received their email.  \n• If you do not receive this automatic message, it is likely that your attachment file is greater than 5MB and the IRS firewall prevented us from receiving it.  \n• If this happens, please either:  \n• break your attachments into smaller pieces and multiple messages and retransmit it to the mailbox, noting the message count on the subject line-email 1 of X so we know how many messages to expect, or  \n• email the mailbox again without attachments and provide the name and phone number of someone to contact and we will work with you to get the package submitted.  \no The agency will receive a subsequent email specifically acknowledging the receipt of their SAR submission and that we accepted it for processing, after we open all attachments and verify the SAR package is complete. If the agency does not receive a total of two acknowledgements, then the SAR package has not been received and assigned.  \no We cannot process incomplete SAR report packages; however we will acknowledge receipt via email and request the agency r","cbCaibVgh3FInEv0","https://ap.wps.com/l/cbCaibVgh3FInEv0","pdf",42366,"English","# Action Required\n## SAR template requirements and file naming\n## Transmittal letter and attachments\n## Electronic submission, acknowledgements, and encryption\n## Questions or assistance","[{\"question\":\"Who must submit the Safeguard Activity Report (SAR) and by when?\",\"answer\":\"State child support enforcement agencies that receive Federal tax information must submit their annual SAR by March 31 each year.\"},{\"question\":\"What period must the SAR cover and in what format should the template be provided?\",\"answer\":\"The SAR must reflect safeguard activities for March 1, 2009 through February 28, 2010, and the SAR template should be left in Word file format (not converted to PDF).\"},{\"question\":\"What documents are required to make the SAR submission complete?\",\"answer\":\"The submission must include the completed Word SAR template, all attachments referenced in the SAR template, and a transmittal letter on the agency’s letterhead signed by the head of the agency (or delegate) and dated.\"}]","Safeguards Communiqué - Action Required by March 31, 2010 - for State Child Support Enforcement Agencies | PDF",1789534385]