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It details key legal obligations, including the public officer’s duties, conflict-of-interest disclosure, reasonable care responsibilities, and when personal liability can arise. The guide also covers required registers, recordkeeping, official documents, inspection powers, and annual general meeting requirements, with tools and sample registers to support compliance.",{"@graph":63,"@context":118},[64,80,101],{"@type":65,"itemListElement":66},"BreadcrumbList",[67,71,74,77],{"item":68,"name":69,"@type":70,"position":9},"https://docshare.wps.com","Home","ListItem",{"item":72,"name":10,"@type":70,"position":73},"https://docshare.wps.com/template/",2,{"item":75,"name":51,"@type":70,"position":76},"https://docshare.wps.com/template/general/",3,{"item":78,"name":59,"@type":70,"position":79},"https://docshare.wps.com/template/running-an-incorporated-association-in-nsw-a-guide-for-public-officers-and-office-bearers-of-nsw-incorporated-associations/276248/",4,{"url":78,"name":59,"@type":81,"image":82,"author":87,"headline":59,"publisher":90,"fileFormat":93,"inLanguage":57,"description":61,"dateModified":94,"datePublished":95,"encodingFormat":93,"isAccessibleForFree":96,"interactionStatistic":97},"DigitalDocument",{"url":83,"@type":84,"width":85,"height":86},"https://docshare.wps.com/thumbnails/running-an-incorporated-association-in-nsw-a-guide-for-public-officers-and-office-bearers-of-nsw-incorporated-associations/276248.png","ImageObject",442,249,{"name":88,"@type":89},"Franzy","Person",{"url":68,"name":91,"@type":92},"DocShare","Organization","application/pdf","2026-09-20","2026-09-15",true,{"@type":98,"interactionType":99,"userInteractionCount":73},"InteractionCounter",{"@type":100},"ViewAction",{"@type":102,"mainEntity":103},"FAQPage",[104,110,114],{"name":105,"@type":106,"acceptedAnswer":107},"Who is this guide for in NSW incorporated associations?","Question",{"text":108,"@type":109},"The guide is aimed at public officers and office bearers of NSW incorporated associations, explaining their roles and compliance duties.","Answer",{"name":111,"@type":106,"acceptedAnswer":112},"What are the main legal duties of a public officer?",{"text":113,"@type":109},"The guide outlines duties such as acting honestly and fairly for the association’s benefit, not misusing position or information, disclosing and managing conflicts of interest, and acting with reasonable care, diligence and skill.",{"name":115,"@type":106,"acceptedAnswer":116},"What records and registers must an incorporated association keep?",{"text":117,"@type":109},"The guide covers keeping registers and includes sample registers for mandatory requirements such as a members’ register and disclosure of interests register, plus other optional registers like assets, insurance and investments.","https://schema.org",{"og:url":78,"og:type":120,"og:title":59,"og:site_name":91,"og:description":61},"article",{"robots":122,"canonical":78},"index,follow",{"doc_id":124,"site_id":56},276248,1789492184,{"code":4,"msg":5,"data":127},{"doc_id":124,"user_id":128,"nickname":88,"user_avatar":129,"doc_module":9,"category_id":50,"category_name":51,"doc_title":59,"doc_description":61,"doc_content":130,"file_id":131,"file_url":132,"file_type":133,"file_size":134,"view_count":73,"is_deleted":4,"is_public":9,"is_downloadable":9,"audit_status":9,"page_count":135,"language":136,"language_code":57,"site_id":56,"html_lang":57,"table_of_contents":137,"faqs":138,"seo_title":139,"seo_description":61,"update_tm":125,"read_time":140},2336478945519,"https://ap-avatar.wpscdn.com/davatar_085a072bc5b1113ac321206ff7593b45","Running an incorporated association in NSW  \nA guide for public officers and office bearers of NSW incorporated associations  \nNov 2025  \nContents  \nGlossary 6  \nKey words and abbreviations ............................................................................................ 7  \nPart 1 11  \nThe association – an overview .................................................................................................. 12  \nWho this guide is for ................................................................................................... 14  \nHow to use this guide ................................................................................................. 14  \nOverview of the information in this guide .................................................................... 15  \nWhat is an incorporated association? .................................................................... 15  \nWhat does NSW Fair Trading do? ......................................................................... 16  \nThe reporting requirements of an incorporated association ................................... 16  \nThe constitution and purpose of an incorporated association ................................ 17  \nThe role of members of an incorporated association ............................................. 19  \nWhat is a committee in an incorporated association? ............................................ 20  \nTool 1 – Working out what your association's current constitution is .............................. 24  \nPart 2 25  \nThe public officer’s legal role, powers and duties ................................................................... 26  \nWho can be the public officer? ................................................................................... 27  \nWhere to find a new public officer .......................................................................... 29  \nHow is the public officer appointed? ...................................................................... 30  \nWhat happens after the public officer is appointed? ................................................... 31  \nWhen will the position of public officer become vacant? ............................................. 32  \nRemoving a public officer ........................................................................................... 33  \nThe public officer’s main tasks and legal obligations .................................................. 34  \nThe legal duties of the public officer and other committee members .......................... 35  \nDuty 1 – act honestly, fairly and for the benefit of the association ......................... 35  \nDuty 2 – not misuse position or information ........................................................... 36  \n© 2025 Justice Connect. This information was last updated in November 2025 and is not legal advice; full disclaimer and copyright [notice at www.nfplaw.org.au/disclaimer](notice at www.nfplaw.org.au/disclaimer).  \nDuty 3 – disclose and properly manage conflicts of interest (only applies when the public officer is a member of the committee) .......................................................... 36  \nDuty 4 – act with reasonable care, diligence and skill, and use your skills for the benefit of the association ....................................................................................... 37  \nWhat happens if a public officer does not comply with their legal duties? .................. 38  \nDoes a public officer have power to act on behalf of the association?........................ 40  \nWhen is a public officer personally liable for the debts and liabilities of the association? ............................................................................................................... 41  \nPart 3 42  \nRegisters, records and official documents .............................................................................. 43  \nWho is responsible? ........................................................","cbCaieQAU51KAMnx","https://ap.wps.com/l/cbCaieQAU51KAMnx","pdf",1974799,170,"English","# Glossary\n# Key words and abbreviations\n# Part 1\n## The association – an overview\n## Who this guide is for\n## How to use this guide\n## What is an incorporated association?\n## What does NSW Fair Trading do?\n## The reporting requirements of an incorporated association\n## The constitution and purpose of an incorporated association\n## The role of members of an incorporated association\n## What is a committee in an incorporated association?\n## Tool 1 – Working out what your association's current constitution is\n# Part 2\n## The public officer’s legal role, powers and duties\n## Who can be the public officer?\n## How is the public officer appointed?\n## Removing a public officer\n## The public officer’s main tasks and legal obligations\n## Duty 1 – act honestly, fairly and for the benefit of the association\n## Duty 2 – not misuse position or information\n## Duty 3 – disclose and properly manage conflicts of interest\n## Duty 4 – act with reasonable care, diligence and skill\n## Does a public officer have power to act on behalf of the association?\n## When is a public officer personally liable for the debts and liabilities of the association?\n# Part 3\n## Registers, records and official documents\n## Keeping registers\n## NSW Fair Trading's powers of inspection, entry and search\n## Information that must be included on an association's documents and advertising\n## Tool 2 – Checklist for records of fundraising appeals\n## Tool 3 – Sample members’ register (mandatory)\n## Tool 4 –Sample committee members register (mandatory)\n## Tool 5 – Sample disclosure of interests register (mandatory)\n# Part 4\n## Annual General Meetings\n## What is an Annual General Meeting?\n## What is a notice of meeting and a notice of motion?\n## Giving notice of an annual general meeting","[{\"question\":\"Who is this guide for in NSW incorporated associations?\",\"answer\":\"The guide is aimed at public officers and office bearers of NSW incorporated associations, explaining their roles and compliance duties.\"},{\"question\":\"What are the main legal duties of a public officer?\",\"answer\":\"The guide outlines duties such as acting honestly and fairly for the association’s benefit, not misusing position or information, disclosing and managing conflicts of interest, and acting with reasonable care, diligence and skill.\"},{\"question\":\"What records and registers must an incorporated association keep?\",\"answer\":\"The guide covers keeping registers and includes sample registers for mandatory requirements such as a members’ register and disclosure of interests register, plus other optional registers like assets, insurance and investments.\"}]","Running an incorporated association in NSW - A guide for public officers and office bearers of NSW incorporated associations | PDF",59]