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It also details ethics documentation, Safe Environment Training sessions for children, special handling for designated youth, program review interviews, and preparation of the Compliance Evaluation 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report that all parishes and organizations must submit by 15 July 2018 for the current training year (1 July 2017 through 30 June 2018) . [Unless otherwise stated, all references to“policy” applies to the Policy and Procedures for the Protection of Minors.]  \n1) List your people: Make a list of all employees and adult volunteers (including religious but not the priests or deacons since they are tracked by the chancery) . Record them on a tracking sheet, either computer or manual. See a good example on the [DioceseofGallup.org](DioceseofGallup.org) Website near the bottom under Official Forms and Documents and then go to Safe Environment Forms. The Master Record for Tracking Requirements (Form) is an Excel file which will download foryour use. The Master Record for Tracking Requirements (Instructions) is a printed explanation of how to use the Excel form. This form can be easily modified to meet local needs as desired, but it shows of the requirements in a way that facilitates a visual accountability.  \n2) Decide persons “affected”: Assess each volunteer as to which are “affected volunteers.” That means that by the policy they must comply with the vetting and training requirements specified due to their position or work in the environment of minors.  \n3) Create a repository for documentation: Obtain a secure, lockable container or file cabinet, with a strict key control policy determining who has authorized access. Create a file folder for each individual employee and each “affected” adult volunteer. Go to Appendix XI and print the appropriate checklists depending upon the status of the persons. Attach the correct list to the folder. Record the contents of the folder on the list and note deficiencies that need attention.  \n4) Update tracking document: Post the information from the folders on your tracking spreadsheet (in \\#1 above) .  \n5) Compare reports: Compare the mid-year (or final) training report from the Safe Environment Office (SEO) at the Chancery. Correct entries as required. Resolve discrepancies (see the document “Trouble Shooting the Training Report” for help. ) Contact the SEO for assistance if  \nnecessary.  \n6) Address deficiencies: Initiate background checks for any that are missing or overdue (greater than 5 years) . Check the documents in the folders against the lists and reports. Notify any person who is deficient in training and assist them to complete initial or ongoing training as required such as the monthly bulletins. You may want to have the individual print out their personal report from Virtus for your record or request a current printout from the SEO.  \n7) Current Code of Ethics: Get all employees to sign a current year Code of Ethics document and place it in their folder. (Volunteers only need to sign once. )  \n(Continued)  \n1  \n/Users/suzannehammons/Documents/Diocese of Gallup/Official Forms and Documents/Audit/Roadmap for Audit Success (Template) ver 1 .1.docx  \n8) SET for Children: Arrange sessions for age-appropriate Safe Environment Training (SET) for all children in all programs of catechesis and regularly scheduled programs for children. This includes the active youth leaders and altar servers, even if they are not in catechetical programs. Get permission forms from all the parents to allow the training (Opt-Out – Opt-In Form) . Train all the children who have permission (Opt-In for the training) . Remember that there are two options for this training for the younger children. Create a folder for each class. Print a checklist from Appendix XI to follow and make certain all the rosters of the class and the teaching sessions are placed in that file. Do not forget that parents who choose to “opt-out” for the training of their children must be offered SET materials so they m","cbCaiedN1qbTu0W6","https://ap.wps.com/l/cbCaiedN1qbTu0W6","pdf",76722,"English","# Preparation for Compliance Evaluation report\n## 1) List your people\n## 2) Decide persons “affected”\n## 3) Create a repository for documentation\n## 4) Update tracking document\n## 5) Compare reports\n## 6) Address deficiencies\n## 7) Current Code of Ethics\n## 8) SET for Children\n## 9) Document special category minors\n## 10) Program Review\n## 11) Prepare for the Test","[{\"question\":\"What is the goal of this roadmap for audit success?\",\"answer\":\"It provides a stepwise outline to prepare the mandatory Compliance Evaluation report for the Protection of Minors, ensuring required training and vetting documentation are complete and accurate.\"},{\"question\":\"How should organizations track employees and adult volunteers?\",\"answer\":\"They should list all employees and adult volunteers on a tracking sheet (computer or manual) and use the Master Record for Tracking Requirements (Form/Instructions) to support visual accountability and ongoing updates.\"},{\"question\":\"What steps are required to complete the Safe Environment Training (SET) for children?\",\"answer\":\"Organizations should arrange age-appropriate SET sessions, obtain parent permission using opt-out/opt-in forms, create folders and class checklists from the referenced appendix, and document refusal or acceptance while offering materials to opt-out families.\"}]","Roadmap for Audit Success - Preparation for Compliance Evaluation Report | PDF",1789270300]