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Definitions. For the purposes of this policy, the following terms shall have the meaning given them in this section.  \na. Alcohol.“Is prohibited in the City Hall and on grounds”  \nb. Event.“Event” means the entire period for which a Renter has rented the Hall, including any permitted set-up or clean-up periods.  \nc.  Grounds.“Grounds” means the land immediately adjacent to and surrounding the Hall that is owned or leased by the City.  \nd.  Guests.“Guests” means those who attend the Event.  \ne. Hall.“Hall” means the Rice Lake City Hall building located at 4107 W. Beyer Road, Duluth, MN  \nf. Rental Application.“Rental Application” means the form developed by the City to be completed and submitted to the City by proposed Renters to seek permission to rent the Hall.  \ng. Rental Request.“Rental Request” means the submission of a completed Rental Application by a proposed Renter seeking permission from the City to rent the Hall.  \nh. Renter.“Renter” means the person, corporation, or entity that submits a Rental Application to rent the Hall.  \ni.  City.“City” means City of Rice Lake, St. Louis County, Minnesota and any references to actions or approvals by the City are to its City Council.  \nj.  Pets.“No pets allowed inside the City Hall”.  \n2. Renters Bound by Policy. Rental of the Hall constitutes Renter’s acceptance of the terms and conditions of this policy. The Renter assumes full responsibility for any damage caused in connection with the Event and for the actions of those who attend the Event. If a corporation or entity is renting the Hall, an officer or agent of the corporation or entity must be designated on  \nthe application as the responsible person for the rental; though doing so does not limit the liability of the corporation or entity for the rental or what occurs during the Event.  \n3. Rental Request.  \na.  Process. All rental requests must be made on the application form provided by the City and shall be delivered to the administration office at City Hall. All rental requests must be made at least 14 days before the proposed Event. Rentals will be reserved on a first application received basis. All approvals are subject to and conditioned upon: City Council approval; the payment of all required rental fees and a damage deposit (if required); any modifications, limitations, or additional requirements indicated on the Rental Application; and compliance with all the provisions of this policy and any other applicable rules or regulations.  \nb. Key Pickup. Call to make arrangements to pick up the key the week of your rental. Failure to pick up the key during normal business hours 7:30 am-4:30 pm Monday thru Friday will result in forfeiture of your rental and deposit.  \nc. Rental Hours. The rental hours for a particular Event shall be as indicated by the City on the Rental Application form and approved by the City. The City may approve additional hours to set-up for, and clean-up after, the Event. The Renter and all attendees must vacate the Hall by the end of the rental hours; except that the City may approve specific additional hours a Renter may use to clean the Hall after the Event.  \nd.  Sublet or Transfer. A Renter may not sublet the Hall, nor may the application or rental privileges be transferred or assigned.  \ne.  Cancellation. Approved rental requests may be cancelled as provided in this section.  \ni. By City. The City may cancel any approved rental request in any of the following circumstances: (1) at any time if the Renter fails to comply with any conditions imposed by the City on the rental including, but not ","cbCaipY7kw7qcC5u","https://ap.wps.com/l/cbCaipY7kw7qcC5u","pdf",283126,"English","# Definitions\n## Alcohol prohibition and key terms\n# Renters Bound by Policy\n# Rental Request\n## Process\n## Key Pickup\n## Rental Hours\n## Sublet or Transfer\n## Cancellation\n# Rental Fees and Damage Deposit","[{\"question\":\"What must be included with a rental application?\",\"answer\":\"Rental applications must be accompanied by the rental fee, a deposit, and a certificate of homeowners insurance.\"},{\"question\":\"How far in advance must a rental request be submitted?\",\"answer\":\"All rental requests must be made at least 14 days before the proposed event.\"},{\"question\":\"What are the key rules for canceling a rental request?\",\"answer\":\"A renter may cancel up to 14 days before the event and the City will return rental fees and the deposit. Canceling within 14 days forfeits rental fees, but the City returns the damage deposit if one was paid.\"}]","Rice Lake City Hall - Rental Policy | PDF",1789840825]