[{"data":1,"prerenderedAt":-1},["ShallowReactive",2],{"doc-detail-165529-en":3,"doc-seo-165529-105":30,"detail-sidebar-cat-1-en-105":90},{"code":4,"msg":5,"data":6},0,"success",{"doc_id":7,"user_id":8,"nickname":9,"user_avatar":10,"doc_module":11,"category_id":12,"category_name":13,"doc_title":14,"doc_description":15,"doc_content":16,"file_id":17,"file_url":18,"file_type":19,"file_size":20,"view_count":4,"is_deleted":4,"is_public":11,"is_downloadable":11,"audit_status":11,"page_count":21,"language":22,"language_code":23,"site_id":24,"html_lang":23,"table_of_contents":25,"faqs":26,"seo_title":27,"seo_description":15,"update_tm":28,"read_time":29},165529,2336475104042,"Tawan","https://ap-avatar.wpscdn.com/avatar/22000c4c32af1715be0?x-image-process=image/resize,m_fixed,w_180,h_180&k=1786537525561427321",1,17,"Forms","RFP Activity Schedule - Maine State Procurement","RFP Activity Schedule outlines how the State of Maine Division of Procurement Services releases and manages requests for proposals from planning through advertisement and publication. It specifies lead times for publishing RFPs, the GOVRFP form completion rules based on estimated value, and the review/approval workflow in Purchasing Maine. It also provides required timelines for finalize key dates, bidders conferences, question-and-answer summaries, proposal due dates, and amendment posting, including guidance for appeals so contract initiation is not delayed.","State of Maine – Division of Procurement Services/DAFS\nRFP Activity Schedule\nRFPs should be published (Public Notice posted in Kennebec Journal) 3 to 4 months prior to the anticipated start date of the awarded contracts.  However, when determining when an RFP should be released, Department users should assess factors such as the amount of time Bidders will require in drafting quality proposals for submission as well as the amount of time the Department will require to complete the evaluation process.\nPLEASE NOTE: When drafting an RFP, it is always best practice to allow time to address any appeals so as not to delay the initiation of the awarded contract.  The appeal process generally takes 2 months for resolution after award notification has been made.\nCurrent templates and other supporting RFP documents listed below can be found at:  \u0013 HYPERLINK \"https://www.maine.gov/dafs/bbm/procurementservices/forms\" \u0014https://www.maine.gov/dafs/bbm/procurementservices/forms\u0015\nFor a tutorial on general RFP Coordinator responsibilities throughout the RFP process, please view the following video: \u0013 HYPERLINK \"https://youtu.be/qZdY344z1ks\" \u0014https://youtu.be/qZdY344z1ks\u0015\nRFP Process Steps\nDraft RFP and develop scoring material: You must use the current Request for Proposals (RFP) Template but leave Key RFP Event Dates blank.  At this stage, it is best practice to develop the RFP scoring materials using the Team Consensus Evaluation Notes & the Master Score Sheet templates.\nComplete “RFP and Evaluation Planning (GOVRFP)” form: For RFPs with an estimated value of under $1,000,000, signatures are not required and only sections 1 through 5 need to be completed.  For those RFPs estimated over $1,000,000 in value, section 6 must also be completed and the form must be signed by the appropriate designees.\nSend your final draft of the RFP for review: Send your final electronic draft of the RFP, along with the GOVRFP form, to the Division of Procurement Services for review/approval through \u0013 HYPERLINK \"https://maine-clg.pegacloud.com/prweb/PRWebLDAP2/N4C72zKj-oEW-eBdnl7GujM6bY2jpi8-*/!STANDARD?pzPostData=1840458927\" \u0014Purchasing Maine\u0015.  Initial review for RFPs not requiring SPRC approval may take up to 5 business days to complete.  RFP documents requiring SPRC approval will be sent immediately to the SPRC for a concurrent review.  Refer to \u0013 HYPERLINK \"https://www.maine.gov/dafs/procurementservices/purchasing-maine\" \u0014Purchasing Maine Reference Guides\u0015 for instructions on how to enter an RFP document in Purchasing Maine.\nFinalize Key RFP Dates: Key RFP dates are to be set after the RFP document has received conditional approval for release.  RFPs will be sent back to Department users through \u0013 HYPERLINK \"https://maine-clg.pegacloud.com/prweb/PRWebLDAP2/N4C72zKj-oEW-eBdnl7GujM6bY2jpi8-*/!STANDARD?pzPostData=1840458927\" \u0014Purchasing Maine\u0015 with the RFP# included on the document.  Department users then are to enter the Key RFP dates and resubmit the RFP back through \u0013 HYPERLINK \"https://maine-clg.pegacloud.com/prweb/PRWebLDAP2/N4C72zKj-oEW-eBdnl7GujM6bY2jpi8-*/!STANDARD?pzPostData=1840458927\" \u0014Purchasing Maine\u0015 for the final approval.  Department users must include a comment in the Purchasing Maine case as to the first day they intend to publish the RFP in the Kennebec Journal (see next step).  This is necessary to ensure the RFP is posted on the appropriate Division of Procurement Services’ RFP webpage on the appropriate start date.  A few reminders about setting dates:\nBidders Conferences (if one is held for your RFP) must be scheduled a minimum of seven (7) calendar days from the final day of advertising and minimum of two weeks prior to Proposal Due Date.\nSubmitted Question and Answer Summary (and all other amendments) must be issued a minimum of seven (7) calendar days prior to the Proposal Due Date.  This is when we must respond to questions, not a due date for questions to be submitted.\nProposal Due Date must be a minimum of fifteen (15) calendar days ","cbCaiuGJkuSF3oCb","https://ap.wps.com/l/cbCaiuGJkuSF3oCb","docx",45523,5,"English","en",105,"# RFP Process Steps\n## RFP Release Timing and Appeals\n## Drafting, Scoring Materials, and GOVRFP Completion\n## Review and Approval via Purchasing Maine\n## Finalizing Key RFP Dates and Advertising\n## Amendments and Questions & Answers Timelines","[{\"question\":\"When should an RFP be published before the anticipated contract start date?\",\"answer\":\"RFPs should be published 3 to 4 months prior to the anticipated start date of the awarded contracts, based on bidder proposal drafting time and the department’s evaluation timeline.\"},{\"question\":\"What is required for the “RFP and Evaluation Planning (GOVRFP)” form?\",\"answer\":\"For RFPs under $1,000,000, signatures are not required and only sections 1 through 5 must be completed. For RFPs over $1,000,000, section 6 is also required and the form must be signed by the appropriate designees.\"},{\"question\":\"What posting timelines apply to amendments and submitted questions?\",\"answer\":\"All amendments must be posted at least seven (7) calendar days prior to the proposal due date. Submitted questions and the Questions \\u0026 Answers summary must be issued at least seven (7) calendar days prior to the proposal due date.\"}]","RFP Activity Schedule - Maine State Procurement | DOCX",1788173156,2,{"code":4,"msg":31,"data":32},"ok",{"site_id":24,"language":23,"slug":33,"title":14,"keywords":34,"description":15,"schema_data":35,"social_meta":85,"head_meta":87,"extra_data":89,"updated_unix":28},"rfp-activity-schedule-maine-state-procurement","",{"@graph":36,"@context":84},[37,53,67],{"@type":38,"itemListElement":39},"BreadcrumbList",[40,44,47,50],{"item":41,"name":42,"@type":43,"position":11},"https://docshare.wps.com","Home","ListItem",{"item":45,"name":46,"@type":43,"position":29},"https://docshare.wps.com/template/","Template",{"item":48,"name":13,"@type":43,"position":49},"https://docshare.wps.com/template/forms/",3,{"item":51,"name":14,"@type":43,"position":52},"https://docshare.wps.com/template/rfp-activity-schedule-maine-state-procurement/165529/",4,{"url":51,"name":14,"@type":54,"author":55,"headline":14,"publisher":57,"fileFormat":60,"inLanguage":23,"description":15,"dateModified":61,"datePublished":61,"encodingFormat":60,"isAccessibleForFree":62,"interactionStatistic":63},"DigitalDocument",{"name":9,"@type":56},"Person",{"url":41,"name":58,"@type":59},"DocShare","Organization","application/vnd.openxmlformats-officedocument.wordprocessingml.document","2026-08-31",true,{"@type":64,"interactionType":65,"userInteractionCount":4},"InteractionCounter",{"@type":66},"ViewAction",{"@type":68,"mainEntity":69},"FAQPage",[70,76,80],{"name":71,"@type":72,"acceptedAnswer":73},"When should an RFP be published before the anticipated contract start date?","Question",{"text":74,"@type":75},"RFPs should be published 3 to 4 months prior to the anticipated start date of the awarded contracts, based on bidder proposal drafting time and the department’s evaluation timeline.","Answer",{"name":77,"@type":72,"acceptedAnswer":78},"What is required for the “RFP and Evaluation Planning (GOVRFP)” form?",{"text":79,"@type":75},"For RFPs under $1,000,000, signatures are not required and only sections 1 through 5 must be completed. For RFPs over $1,000,000, section 6 is also required and the form must be signed by the appropriate designees.",{"name":81,"@type":72,"acceptedAnswer":82},"What posting timelines apply to amendments and submitted questions?",{"text":83,"@type":75},"All amendments must be posted at least seven (7) calendar days prior to the proposal due date. Submitted questions and the Questions & Answers summary must be issued at least seven (7) calendar days prior to the proposal due date.","https://schema.org",{"og:url":51,"og:type":86,"og:title":14,"og:site_name":58,"og:description":15},"article",{"robots":88,"canonical":51},"index,follow",{"doc_id":7,"site_id":24},{"code":4,"msg":5,"data":91},[92,97,102,107,112,117,120,125,129],{"id":93,"doc_module":11,"doc_module_name":46,"category_name":94,"show_sort_weight":95,"slug":96},11,"Presentations",90,"presentations",{"id":98,"doc_module":11,"doc_module_name":46,"category_name":99,"show_sort_weight":100,"slug":101},12,"Resumes",80,"resumes",{"id":103,"doc_module":11,"doc_module_name":46,"category_name":104,"show_sort_weight":105,"slug":106},14,"Invoices",70,"invoices",{"id":108,"doc_module":11,"doc_module_name":46,"category_name":109,"show_sort_weight":110,"slug":111},15,"Posters",60,"posters",{"id":113,"doc_module":11,"doc_module_name":46,"category_name":114,"show_sort_weight":115,"slug":116},16,"Social Media",50,"social-media",{"id":12,"doc_module":11,"doc_module_name":46,"category_name":13,"show_sort_weight":118,"slug":119},40,"forms",{"id":121,"doc_module":11,"doc_module_name":46,"category_name":122,"show_sort_weight":123,"slug":124},18,"Letters",30,"letters",{"id":126,"doc_module":11,"doc_module_name":46,"category_name":127,"show_sort_weight":21,"slug":128},21,"Paper Templates","papers-templates",{"id":130,"doc_module":11,"doc_module_name":46,"category_name":131,"show_sort_weight":4,"slug":132},158,"General","general-158"]