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The process covers requesting and activating the position number, submitting and approving the position description, completing hiring exemption steps, creating and approving job cards in CHRS Recruiting, managing hidden job postings, collecting applications, conducting reviews and interviews, issuing and approving offer cards, performing required background checks, generating offer letters via merge fields, and sending acceptance and follow-up communications.",{"@graph":63,"@context":119},[64,80,102],{"@type":65,"itemListElement":66},"BreadcrumbList",[67,71,74,77],{"item":68,"name":69,"@type":70,"position":9},"https://docshare.wps.com","Home","ListItem",{"item":72,"name":10,"@type":70,"position":73},"https://docshare.wps.com/template/",2,{"item":75,"name":36,"@type":70,"position":76},"https://docshare.wps.com/template/forms/",3,{"item":78,"name":59,"@type":70,"position":79},"https://docshare.wps.com/template/retired-annuitant-hiring-process-step-by-step-workflow/383873/",4,{"url":78,"name":59,"@type":81,"image":82,"author":87,"headline":59,"publisher":90,"fileFormat":93,"inLanguage":57,"description":61,"dateModified":94,"datePublished":95,"encodingFormat":93,"isAccessibleForFree":96,"interactionStatistic":97},"DigitalDocument",{"url":83,"@type":84,"width":85,"height":86},"https://docshare.wps.com/thumbnails/retired-annuitant-hiring-process-step-by-step-workflow/383873.png","ImageObject",442,249,{"name":88,"@type":89},"Aran","Person",{"url":68,"name":91,"@type":92},"DocShare","Organization","application/pdf","2026-10-17","2026-09-24",true,{"@type":98,"interactionType":99,"userInteractionCount":101},"InteractionCounter",{"@type":100},"ViewAction",7,{"@type":103,"mainEntity":104},"FAQPage",[105,111,115],{"name":106,"@type":107,"acceptedAnswer":108},"What must the Hiring Department do first in the retired annuitant hiring process?","Question",{"text":109,"@type":110},"Request the position number from Budget to be clarified and activated, and then submit the proposed position description to Classification & Compensation for approval via email.","Answer",{"name":112,"@type":107,"acceptedAnswer":113},"Where are job cards created and what templates/process names should be used?",{"text":114,"@type":110},"Create the Job Card in CHRS Recruiting, using the “SA-Retired Annuitant” job card template and the “SA-Non-Recruited Job Approval Process” for job card approvals, with the recruitment process set to “SARetired Annuitant Recruitment Process”.",{"name":116,"@type":107,"acceptedAnswer":117},"How is the offer letter generated and sent for acceptance?",{"text":118,"@type":110},"Employment Services generates the offer letter using merge fields and offer letter templates, then approves the offer card and sends the offer letter for acceptance via CHRS Recruiting, followed by a follow-up email with the offer letter and position description.","https://schema.org",{"og:url":78,"og:type":121,"og:title":59,"og:site_name":91,"og:description":61},"article",{"robots":123,"canonical":78},"index,follow",{"doc_id":125,"site_id":56},383873,1791690647,{"code":4,"msg":5,"data":128},{"doc_id":125,"user_id":129,"nickname":88,"user_avatar":130,"doc_module":9,"category_id":35,"category_name":36,"doc_title":59,"doc_description":61,"doc_content":131,"file_id":132,"file_url":133,"file_type":134,"file_size":135,"view_count":101,"is_deleted":4,"is_public":9,"is_downloadable":9,"audit_status":9,"page_count":9,"language":136,"language_code":57,"site_id":56,"html_lang":57,"table_of_contents":137,"faqs":138,"seo_title":139,"seo_description":61,"update_tm":140,"read_time":4},137455076865,"https://ap-avatar.wpscdn.com/davatar_29158cc5080c5b710cf443261637dec0","| Retired Annuitant Hiring Process |  |  |  |\n| --- | --- | --- | --- |\n| Step \\# | Responsible Party | Action Needed | Notes |\n| 1 | Hiring Department | Request position number to be clarified and activated by Budget. | Request position number from Budget via form here: Position  Number Request Form |\n| 2 | Hiring Department | Submit proposed Position Description (PD) to Classification & Compensation for approval via email\u003Cbr>([classandcomprequests@csus.edu](classandcomprequests@csus.edu)) . | Form can be found on Classification & Compensation website.  |\n| 3 | Hiring Department |  Complete Hiring Chill Exemption Request.   Please find latest version on Forms page\u003Cbr>Once Approved PD and Position Number are obtained, start Job Card in CHRS Recruiting.\u003Cbr>Be sure to use the \"SA-Retired Annuitant\" for the Job Card Template and \"SA-Non-Recruited Job Approval Process\" for the Job Card Approval process. Ensure the Recruitment Process is set to the \"SARetired Annuitant Recruitment Process\" and the application form is set to the \"SA-Retired Annuitant Application. \" Retired Annuitant positions should not be advertised publicly so skip the Advertisment Text sections. |  |\n| 4 | Hiring Department |  |  |\n| 5 | Hiring Department | Attach supporting documents | Approved PD, any other supporting documents requested. |\n| 6 | Hiring Department | Start job card approvals | Follow your internal business practice for approvals. |\n| 7 | Employment Services | Create posting and provide link to the department. | Ensure \"Hidden Job\" box is checked before saving. |\n| 8 | Hiring Department | Send job posting link to annuitant to complete. |  |\n| 9 | Retired Annuitant | Complete application. |  |\n| 10 | Hiring Department | Conduct review of application and interviews if necessary. | This is up to the department and determined by necessity. |\n| 11 | Hiring Department | Initiate Offer Card. | Use the \"SA-Emer. Hire and Special Consult. Offer Approval\" approval process. |\n| 12 | Hiring Department | Approve Offer Card. | This could be an internal budget approver or whomever your business process needs to see the final offer before it is sent to the annuitant. |\n| 13 | Classification & Comp. | Approve Offer Card if second quartile and above. |  |\n| 14 | Employment Services | Initiate BG check if needed. Enter Type of hire (Emergency Hire, Casual Worker, Special Consultant) PIMS Action Reason Code, Probation Code, and total Pay Authorized into \"Salary Notes\" field. | Ensure proper Onboarding Form, Onboarding Portal, and Onboarding Workflow are used for new hires needing to complete Payroll paperwork and an I-9 Verification. |\n| 15 | Dir. Of Talent Acquisition | Approve Offer Card. |  |\n| 16 | Budget | Approve Offer Card. | Ensure position data is correct. |\n| 17 | Employment Services | Generate offer letter using merge fields and offer letter templates. |  |\n| 18 | Employment Services | Approve Offer Card then send Offer Letter for Acceptance via CHRS Recruiting. |  |\n| 19 | Employment Services | Send follow up email to Retired Annuitant and Department with Offer Letter and Position Description. |  |\n| 20 | Employment Services | Key in profile and job data. | Use recruitment CHRS to CMS integration if desired. You could also pull new hire data from the \"SA-Recent New Hire info report\" in Legacy Reporting. |\n| 21 | Retired Annuitant | Complete new hire paperwork and I-9 verifcation as instructed. Begin working. |  |\n| 22 | Employment Services | Send Offer Letter and Position Description via AdobeSign for signature. | It is best to do this after the new hire has created the SacLink account. |\n| 23 | Employment Services | File documents as necessary. If all vacancies on job card are filled, move job to \"Filled\" status. |  |","cbCaihDQi3FIYMtW","https://ap.wps.com/l/cbCaihDQi3FIYMtW","pdf",346566,"English","# Retired Annuitant Hiring Process\n## Hiring setup and approvals\n## Posting, application, and review\n## Offer, background check, and onboarding","[{\"question\":\"What must the Hiring Department do first in the retired annuitant hiring process?\",\"answer\":\"Request the position number from Budget to be clarified and activated, and then submit the proposed position description to Classification \\u0026 Compensation for approval via email.\"},{\"question\":\"Where are job cards created and what templates/process names should be used?\",\"answer\":\"Create the Job Card in CHRS Recruiting, using the “SA-Retired Annuitant” job card template and the “SA-Non-Recruited Job Approval Process” for job card approvals, with the recruitment process set to “SARetired Annuitant Recruitment Process”.\"},{\"question\":\"How is the offer letter generated and sent for acceptance?\",\"answer\":\"Employment Services generates the offer letter using merge fields and offer letter templates, then approves the offer card and sends the offer letter for acceptance via CHRS Recruiting, followed by a follow-up email with the offer letter and position description.\"}]","Retired Annuitant Hiring Process - Step-by-Step Workflow | PDF",1790259986]