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The policy emphasizes notifying stakeholders when AI modifies content, restricting usage to approved tools, and ensuring human review and final responsibility for quality, accuracy, and ethical outcomes. It outlines prohibited use cases, and addresses bias review, privacy protection for customer data and intellectual property, consent requirements, and security considerations, including rules against impersonation. 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Transparency can be handled via a website statement, responses when asked, or inclusion in contracts with clients.","Answer",{"name":112,"@type":107,"acceptedAnswer":113},"What tools are allowed for AI work?",{"text":114,"@type":110},"Only tools approved for company use may be used. No other tools are allowed unless they are approved in writing by the security team on company devices for company-related work.",{"name":116,"@type":107,"acceptedAnswer":117},"What restrictions apply to AI use and content publishing?",{"text":118,"@type":110},"Employees must not publish or send content written entirely by AI without human development and review for quality and accuracy. 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However, with great power comes great responsibility. Therefore, this AI usage policy is designed to guide our team and organization in the responsible, transparent, and ethical use of AI in their work. The aim of this policy is not to hinder creativity or innovation, but rather to ensure that our use of AI aligns with our overall organizational identity and values and respects our customers' rights.\nGuidelines for Responsible AI Usage\nTransparency\nIt's crucial that we remain transparent about our use of AI. This includes acknowledging when AI has been used to create or modify content. This can be through a blanket statement on our website, a statement when asked or integrated into contracts with clients.\nExample Transparency Statement:\nThe following is an example of a transparency statement on your use of generative AI. Please edit to make it your own.\nWe use AI to assist in some content development and processes at our organization. To ensure transparency, accountability, quality and privacy, we adhere to internal AI usage standards. These standards help us safeguard against biases, maintain data security, and uphold our commitment to ethical content and operating practices. One of these standards is that AI should be used to assist in content creation and streamlining our workflows, but never fully automating anything. We ensure that every piece of content and process  we develop is shaped and reviewed by people who have an understanding of our organization, audience and AI’s limitations.\nTool Selection\nThe following AI tools have been approved for use in our company. DO NOT use any tools outside of those on this list or approved in writing by our security team on company devices or to do company related work.\n[Insert a bulleted list here]\nAccountability\nResponsibility cannot be outsourced to a machine. Always remember that humans are ultimately accountable for the actions of the AI. AI is an assistant, not a replacement for good judgment. Our company policy is that we should NEVER publish or send something that has been written entirely by AI without human development or review for quality and accuracy. Additionally, in case of any negative outcomes from AI-assisted content, we must take responsibility and remediate as necessary.\nUse Cases That Should Not Leverage AI\nWhile there are many positive use cases of AI assistance in our work, there are specific types of work in which we have decided as a company to restrict the use of AI. Do not use AI for the following:\n[Insert any uses that your company would like to restrict based on your own standards. This will vary by company so have your own discussion internally about what scope you’d like to set. Limited use cases could - but don’t have to - include: performance evaluations, legal contracts, specific coding projects, etc. ]\nAddressing Specific Issues\nBias\nAI systems learn from the data they are fed, and thus can unintentionally perpetuate biases found in their training material. Many language models have filters to reduce the risk of bias or harmful outputs, but filters aren’t enough. It is our responsibility to ensure that content we produce is reviewed for potential bias and developed to be inclusive and accessible.\nPrivacy\nWe must protect the privacy of our customers. See our list of approved tools with reliable privacy policies and do not submit customer data into AI tools or LLMs. In addition, we must protect the privacy of our own intellectual property (IP). Sticking with the approved list of tools above will help safeguard both and ensure our data and IP is not used to train publicly accessible language models.\nConsent\nIt is our policy that we must always obtain the explicit and informed consent of our clients or customers whenever their data is b","cbCaijs9np6UMWms","https://ap.wps.com/l/cbCaijs9np6UMWms","docx",11961,"English","# Guidelines for Responsible AI Usage\n## Transparency\n## Tool Selection\n## Accountability\n## Use Cases That Should Not Leverage AI\n## Addressing Specific Issues\n### Bias\n### Privacy\n### Consent\n### Security\n## Ethical Considerations\n## Impersonation\n## Training Employees on AI Usage\n## Best Practices for Implementation\n## Legal Compliance","[{\"question\":\"How does the policy ensure transparency when AI is used?\",\"answer\":\"Teams must acknowledge when AI creates or modifies content. Transparency can be handled via a website statement, responses when asked, or inclusion in contracts with clients.\"},{\"question\":\"What tools are allowed for AI work?\",\"answer\":\"Only tools approved for company use may be used. No other tools are allowed unless they are approved in writing by the security team on company devices for company-related work.\"},{\"question\":\"What restrictions apply to AI use and content publishing?\",\"answer\":\"Employees must not publish or send content written entirely by AI without human development and review for quality and accuracy. AI should also be checked for bias, inaccuracies, and other risks before use.\"}]","Responsible AI Usage Policy for [Organization Name] | DOCX",1788325973]