[{"data":1,"prerenderedAt":-1},["ShallowReactive",2],{"detail-sidebar-cat-1-en-105":3,"doc-seo-164820-105":53,"doc-detail-164820-en":126},{"code":4,"msg":5,"data":6},0,"success",[7,14,19,24,29,34,39,44,49],{"id":8,"doc_module":9,"doc_module_name":10,"category_name":11,"show_sort_weight":12,"slug":13},11,1,"Template","Presentations",90,"presentations",{"id":15,"doc_module":9,"doc_module_name":10,"category_name":16,"show_sort_weight":17,"slug":18},12,"Resumes",80,"resumes",{"id":20,"doc_module":9,"doc_module_name":10,"category_name":21,"show_sort_weight":22,"slug":23},14,"Invoices",70,"invoices",{"id":25,"doc_module":9,"doc_module_name":10,"category_name":26,"show_sort_weight":27,"slug":28},15,"Posters",60,"posters",{"id":30,"doc_module":9,"doc_module_name":10,"category_name":31,"show_sort_weight":32,"slug":33},16,"Social Media",50,"social-media",{"id":35,"doc_module":9,"doc_module_name":10,"category_name":36,"show_sort_weight":37,"slug":38},17,"Forms",40,"forms",{"id":40,"doc_module":9,"doc_module_name":10,"category_name":41,"show_sort_weight":42,"slug":43},18,"Letters",30,"letters",{"id":45,"doc_module":9,"doc_module_name":10,"category_name":46,"show_sort_weight":47,"slug":48},21,"Paper Templates",5,"papers-templates",{"id":50,"doc_module":9,"doc_module_name":10,"category_name":51,"show_sort_weight":4,"slug":52},158,"General","general-158",{"code":4,"msg":54,"data":55},"ok",{"site_id":56,"language":57,"slug":58,"title":59,"keywords":60,"description":61,"schema_data":62,"social_meta":119,"head_meta":121,"extra_data":123,"updated_unix":125},105,"en","responsibilities-financial-policy-and-procedures","Responsibilities - Financial Policy and Procedures","","Financial management responsibilities are allocated across Trustees/Board Members and the Treasurer to ensure funds held for the organisation are governed appropriately. Trustees/Board Members approve annual financial plans and variations, review complete timely reports, oversee funding consistency and availability, and authorize payment controls including dual signatories. The Treasurer prepares the budget, operates within the approved plan, maintains compliant accounting records, invests surplus funds under board approval, monitors grant/contract compliance, and ensures timely preparation and audit of annual financial statements. The policy also defines key financial periods and GST handling, and establishes asset controls including purchasing quotes, asset register thresholds, depreciation method, disposal approvals, and bank account management.",{"@graph":63,"@context":118},[64,80,101],{"@type":65,"itemListElement":66},"BreadcrumbList",[67,71,74,77],{"item":68,"name":69,"@type":70,"position":9},"https://docshare.wps.com","Home","ListItem",{"item":72,"name":10,"@type":70,"position":73},"https://docshare.wps.com/template/",2,{"item":75,"name":51,"@type":70,"position":76},"https://docshare.wps.com/template/general/",3,{"item":78,"name":59,"@type":70,"position":79},"https://docshare.wps.com/template/responsibilities-financial-policy-and-procedures/164820/",4,{"url":78,"name":59,"@type":81,"image":82,"author":87,"headline":59,"publisher":90,"fileFormat":93,"inLanguage":57,"description":61,"dateModified":94,"datePublished":95,"encodingFormat":93,"isAccessibleForFree":96,"interactionStatistic":97},"DigitalDocument",{"url":83,"@type":84,"width":85,"height":86},"https://docshare.wps.com/thumbnails/responsibilities-financial-policy-and-procedures/164820.png","ImageObject",442,249,{"name":88,"@type":89},"Ava Thompson","Person",{"url":68,"name":91,"@type":92},"DocShare","Organization","application/vnd.openxmlformats-officedocument.wordprocessingml.document","2026-09-21","2026-08-31",true,{"@type":98,"interactionType":99,"userInteractionCount":79},"InteractionCounter",{"@type":100},"ViewAction",{"@type":102,"mainEntity":103},"FAQPage",[104,110,114],{"name":105,"@type":106,"acceptedAnswer":107},"What are the Trustees/Board Members responsible for in financial management?","Question",{"text":108,"@type":109},"They approve the annual financial plan and variations, receive timely complete financial reports, ensure funding aligns with the mission, and verify that funds are used responsibly and that no single person has total authority over financial transactions. They also require two current board member signatories to authorize payments and ensure appropriate strategies exist for potential funding shortfalls.","Answer",{"name":111,"@type":106,"acceptedAnswer":112},"What does the Treasurer need to do under the financial policy?",{"text":113,"@type":109},"The Treasurer prepares the annual financial plan with Trustees/Board Members, runs the organisation in accordance with the approved plan and seeks approval for variations, and regularly reports on financial performance and position. They also develop internal controls, maintain accounting records that support accurate financial determination and compliance, oversee approved investment of surplus funds, monitor grant/contract compliance, and ensure timely completion and audit of annual financial statements including the Performance Report.",{"name":115,"@type":106,"acceptedAnswer":116},"How are capital assets purchased, recorded, and disposed of?",{"text":117,"@type":109},"Capital item purchases must be within the approved budget; when purchasing significant items, three quotes are sought. An asset register is maintained and assets of $500 (excluding GST) or more are recorded; smaller purchases are treated as operating expenses. Disposal of capital items requires Trustees/Board approval, and items may be offered to volunteers or community groups in an ‘as is where is’ condition at reasonable book or current market value.","https://schema.org",{"og:url":78,"og:type":120,"og:title":59,"og:site_name":91,"og:description":61},"article",{"robots":122,"canonical":78},"index,follow",{"doc_id":124,"site_id":56},164820,1788161873,{"code":4,"msg":5,"data":127},{"doc_id":124,"user_id":128,"nickname":88,"user_avatar":129,"doc_module":9,"category_id":50,"category_name":51,"doc_title":59,"doc_description":61,"doc_content":130,"file_id":131,"file_url":132,"file_type":133,"file_size":134,"view_count":79,"is_deleted":4,"is_public":9,"is_downloadable":9,"audit_status":9,"page_count":135,"language":136,"language_code":57,"site_id":56,"html_lang":57,"table_of_contents":137,"faqs":138,"seo_title":139,"seo_description":61,"update_tm":125,"read_time":76},1649267921044,"https://us-avatar.wpscdn.com/avatar/1800007509477c92dfb?_k=1786009248482753345","Policy\nThe Trustees / Board Members delete not applicable are ultimately responsible for the funds held in the name of name of organisation .\nDay to day financial management is delegated to the Treasurer.\nResponsibilities\nIt is the responsibility of the Trustees / Board Members delete not applicable:\nto approve the annual financial plan/budget and any variation to this\nto receive complete and timely financial reports and be satisfied that they are not inconsistent with the annual financial plan\nto ensure funding sources are consistent with the mission of the Trust\nto be satisfied that funding will be available to meet identified future commitments\nto be satisfied that funds received are being used responsibly\nto not allow any one person alone to have complete authority over any of the organisation's financial transactions\nto have two current board member signatories authorise any payments (refer Clause add clause number)\nto ensure all payments by or on behalf of the organisation are passed for payment by the Trustees (refer Clause add clause number)\nto be satisfied that appropriate strategies are put in place to address any anticipated funding shortfalls\nto receive and approve audited financial statements completed on a timely basis (refer Clause add clause number)\nto receive the post-audit letter from the auditors and take appropriate action on any matters raised (if applicable)\nto keep up to date with possible additional sources of funding\nIt is the responsibility of the Treasurer:\nto prepare the annual financial plan in consultation with the Trustees / Board Members delete not applicable\nto operate the organisation in accordance with the approved financial plan and seek approval of the Trustees / Board Members delete not applicable for any variation to the plan where this becomes necessary\nto regularly report to the Trustees / Board Members delete not applicable on the financial performance in relation to the annual plan and on the financial position of the trust\nto develop appropriate controls within the organisation to ensure reasonable protection of assets\nto ensure accounting records are kept in a manner that:\ncorrectly records and explains financial transactions\nwill at any time enable its financial position to be determined with reasonable accuracy\nwill ensure that the organisation complies with all contractual obligations and relevant legislation\nwill enable its financial statements to be readily and properly audited (if applicable)\nto ensure that any surplus funds are invested to best advantage in a financial institution approved by the Trustees / Board Members delete not applicable\nto monitor and ensure compliance with the terms of grants and contracts, including the maintenance of adequate records to satisfy accountability requirements\nto ensure the timely completion and audit of annual financial statements, including the Performance Report.\nKey Dates\nThe following are key dates during the year relating to financial management:\nAccounting Policy\nThe financial accounting period for name of organisation begins on 1 add month each calendar year and concludes on add date the following year.\nThe financial accounts for name of organisation are prepared on a cash / accruals basis delete not applicable.\nName of organisation is / is not delete not applicable registered for GST, GST number xxx-xxx-xxx. GST returns are completed every one / two / six / twelve delete not applicable months.\nAnnual General Meeting (AGM)\nTreasurer to present a Financial Report for the preceding Financial Year. The narrative should be supported by a Performance Report which meets Charity Reporting Standards based on current level of expenditure\nhttps://www.charities.govt.nz/reporting-standards/which-tier-will-i-use/\nTrustees to decide whether or not to appoint an auditor for the current financial year (refer Clause add clause number)\nAssets\nPurchase of Capital Items\nThe Trustees / Board Members delete not applicable of name of organisation have t","cbCaikXNfO9QYqZj","https://ap.wps.com/l/cbCaikXNfO9QYqZj","docx",50741,9,"English","# Responsibilities\n## Trustees / Board Members\n## Treasurer\n## Key Dates\n## Accounting Policy\n## Annual General Meeting (AGM)\n## Assets\n## Purchase of Capital Items\n## Asset Register\n## Depreciation\n## Disposal of Assets\n## Bank Accounts\n## Budget\n## Cash Management","[{\"question\":\"What are the Trustees/Board Members responsible for in financial management?\",\"answer\":\"They approve the annual financial plan and variations, receive timely complete financial reports, ensure funding aligns with the mission, and verify that funds are used responsibly and that no single person has total authority over financial transactions. They also require two current board member signatories to authorize payments and ensure appropriate strategies exist for potential funding shortfalls.\"},{\"question\":\"What does the Treasurer need to do under the financial policy?\",\"answer\":\"The Treasurer prepares the annual financial plan with Trustees/Board Members, runs the organisation in accordance with the approved plan and seeks approval for variations, and regularly reports on financial performance and position. They also develop internal controls, maintain accounting records that support accurate financial determination and compliance, oversee approved investment of surplus funds, monitor grant/contract compliance, and ensure timely completion and audit of annual financial statements including the Performance Report.\"},{\"question\":\"How are capital assets purchased, recorded, and disposed of?\",\"answer\":\"Capital item purchases must be within the approved budget; when purchasing significant items, three quotes are sought. An asset register is maintained and assets of $500 (excluding GST) or more are recorded; smaller purchases are treated as operating expenses. Disposal of capital items requires Trustees/Board approval, and items may be offered to volunteers or community groups in an ‘as is where is’ condition at reasonable book or current market value.\"}]","Responsibilities - Financial Policy and Procedures | DOCX"]