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The guide explains why such professionalism matters, how a well-written resignation supports future recommendations, and what to confirm before submitting—such as having a genuine written offer from a new employer. It outlines appropriate notice periods (typically at least two weeks, longer for leadership), who should receive the letter, and standard business-letter formatting. It also provides a model letter and classroom activities contrasting professional and unprofessional resignation styles.",{"@graph":63,"@context":123},[64,80,102],{"@type":65,"itemListElement":66},"BreadcrumbList",[67,71,74,77],{"item":68,"name":69,"@type":70,"position":9},"https://docshare.wps.com","Home","ListItem",{"item":72,"name":10,"@type":70,"position":73},"https://docshare.wps.com/template/",2,{"item":75,"name":41,"@type":70,"position":76},"https://docshare.wps.com/template/letters/",3,{"item":78,"name":59,"@type":70,"position":79},"https://docshare.wps.com/template/resignation-letter-writing-guide/276236/",4,{"url":78,"name":59,"@type":81,"image":82,"author":87,"headline":59,"publisher":90,"fileFormat":93,"inLanguage":57,"description":61,"dateModified":94,"datePublished":95,"encodingFormat":93,"isAccessibleForFree":96,"interactionStatistic":97},"DigitalDocument",{"url":83,"@type":84,"width":85,"height":86},"https://docshare.wps.com/thumbnails/resignation-letter-writing-guide/276236.png","ImageObject",442,249,{"name":88,"@type":89},"Jasmine","Person",{"url":68,"name":91,"@type":92},"DocShare","Organization","application/pdf","2026-10-26","2026-09-15",true,{"@type":98,"interactionType":99,"userInteractionCount":101},"InteractionCounter",{"@type":100},"ViewAction",13,{"@type":103,"mainEntity":104},"FAQPage",[105,111,115,119],{"name":106,"@type":107,"acceptedAnswer":108},"Why write a resignation letter after giving verbal notice?","Question",{"text":109,"@type":110},"A resignation letter provides formal notice of your departure and documents your resignation. It also helps maintain professionalism and can support future recommendation requests.","Answer",{"name":112,"@type":107,"acceptedAnswer":113},"How much notice should an employee give before resigning?",{"text":114,"@type":110},"At least two weeks is standard. Leadership or specialized roles may require extra notice, such as one month or even six weeks, depending on employment terms.",{"name":116,"@type":107,"acceptedAnswer":117},"Who should receive a resignation letter?",{"text":118,"@type":110},"Send the resignation letter to your immediate supervisor.",{"name":120,"@type":107,"acceptedAnswer":121},"What formatting rules should be followed for a resignation letter?",{"text":122,"@type":110},"Use business-letter conventions: single spacing, left-aligned paragraphs, one space between the heading and salutation, one space between paragraphs, and three spaces between the closing salutation and signature. Use one-inch margins on all sides.","https://schema.org",{"og:url":78,"og:type":125,"og:title":59,"og:site_name":91,"og:description":61},"article",{"robots":127,"canonical":78},"index,follow",{"doc_id":129,"site_id":56},276236,1790140831,{"code":4,"msg":5,"data":132},{"doc_id":129,"user_id":133,"nickname":88,"user_avatar":134,"doc_module":9,"category_id":40,"category_name":41,"doc_title":59,"doc_description":61,"doc_content":135,"file_id":136,"file_url":137,"file_type":138,"file_size":139,"view_count":101,"is_deleted":4,"is_public":9,"is_downloadable":9,"audit_status":9,"page_count":47,"language":140,"language_code":57,"site_id":56,"html_lang":57,"table_of_contents":141,"faqs":142,"seo_title":143,"seo_description":61,"update_tm":144,"read_time":73},2336478487870,"https://ap-avatar.wpscdn.com/davatar_085a072bc5b1113ac321206ff7593b45","Writing a Resignation Letter  \nA resignation letter provides notice that you will leave a company. It follows the verbal notice you give your supervisor about quitting your job.  \nWhy should I write a resignation letter?  \nResignation letters are professional courtesies that extend your professionalism, even in the last days of current employment. A letter of resignation often secures a favorable letter of recommendation in the future, and it officially documents your departure.  \nWhat should I consider before I submit my resignation letter?  \n􀁸 If you choose to leave your current job for an opportunity at another company, be sure that you have a true offer from your prospective employer, such as written acknowledgment of the new job offer. Likewise, be sure to accept the offer formally, preferably through written documentation. Once you understand you have a secure position at the other company, notify your current employer: first verbally and then with your resignation letter.  \n􀁸 Do not discuss your plan to quit your job with co-workers prior to the verbal notice you give your employer about quitting. Such unprofessional behavior will undermine the professionalism of your letter of resignation.  \nHow much notice should I give?  \nIt is standard practice to give at least a two-week notice. If you have a leadership position or a position that requires your specialized skills, it is important that you provide extra notice. Managerial jobs and above may require a month or even a six-week notice. In all cases, it is important to consult employee handbooks or contracts for the specifics on when to give notice.  \nWho should receive my resignation letter?  \nYou should give your letter of resignation to your immediate supervisor.  \nHow do I format a resignation letter?  \nA resignation letter is a business letter, so it follows formatting conventions for business letters.  \nSpacing  \n􀁸 Use single-spacing throughout your resignation letter.  \n􀁸 Align all paragraphs to the left.  \n􀁸 Leave one space between your heading and opening salutation.  \n􀁸 Leave one space between each paragraph.  \n􀁸 Leave three spaces between your closing salutation and signature.  \nMargins  \nUse one-inch margins for all sides of the letter.  \nModel Resignation Letter  \nHeading  \nyour name and address  \nthe date  \nname of employer company name address  \nIntroduction  \nsalutation  \nstatement of resignation, including position and effective date  \nBody  \nreason for resigning  \nexpression of thanks  \nConclusion  \noffer of help in transition  \nSignature  \nSteven Adams  \n1234 Almaden Expressway San José, CA 95120  \nAugust 1, 2014  \nSusan Young Turner Agency  \n1234 S Winchester Blvd San José, CA 95128  \nDear Ms. Young,  \nI would like to inform you that I am resigning from my position as a key data operator for the Turner Agency, effective August 15.  \nThis was not an easy decision to make, but I will be unable to meet the fifteen-hour per week work requirement because of personal issues.  \nThank you for the opportunities and experiences you have provided me during my time of employment with the company. I have grown personally and professionally because of this job, and I will miss you and my coworkers, all of whom have made it a pleasure to work here.  \nPlease let me know if I can be ofany help during this transition.  \nSincerely,  \nSteven Adams  \nActivity 1: Professional versus Unprofessional Resignation Letters  \nRead the two resignation letters from the fictional person Shannon Jackson as if you were her employer. Shannon Jackson’s feelings toward her company are not any different, but she expresses herself in different ways. Note the differences in the resignation letters. Record your reactions to each of the letters.  \nShannon Jackson  \n1234 E Capitol Expressway San José, CA 95121  \nAugust 1, 2014  \nSteve Wilson  \nHille-Jackson Law Firm 1234 S Winchester Blvd San José, CA 95128  \nDear Mr. Wilson,  \nI would like to inform you that I am resigning from my position a","cbCaiarrsRqzn691","https://ap.wps.com/l/cbCaiarrsRqzn691","pdf",369904,"English","# Writing a Resignation Letter\n## Purpose of a Resignation Letter\n## What to Consider Before Submitting\n## Notice Period Guidelines\n## Who Receives the Letter\n## Formatting and Layout\n# Model Resignation Letter\n# Activities: Professional vs. Unprofessional and Scenario “What-Ifs”","[{\"question\":\"Why write a resignation letter after giving verbal notice?\",\"answer\":\"A resignation letter provides formal notice of your departure and documents your resignation. It also helps maintain professionalism and can support future recommendation requests.\"},{\"question\":\"How much notice should an employee give before resigning?\",\"answer\":\"At least two weeks is standard. Leadership or specialized roles may require extra notice, such as one month or even six weeks, depending on employment terms.\"},{\"question\":\"Who should receive a resignation letter?\",\"answer\":\"Send the resignation letter to your immediate supervisor.\"},{\"question\":\"What formatting rules should be followed for a resignation letter?\",\"answer\":\"Use business-letter conventions: single spacing, left-aligned paragraphs, one space between the heading and salutation, one space between paragraphs, and three spaces between the closing salutation and signature. Use one-inch margins on all sides.\"}]","Resignation Letter - Writing Guide | PDF",1789492117]