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It establishes policy and procedures for entering daily or at least weekly duty hours in New Innovations, weekly coordinator verification, and annual FTE spreadsheet scheduling with monthly updates highlighted in red. It also specifies change control, billing linkage to correct locations, reporting deadlines, follow-up for delinquent reporting, and consequences affecting professionalism performance and education funding. Approved by GMEC April 2017.",{"@graph":63,"@context":118},[64,80,101],{"@type":65,"itemListElement":66},"BreadcrumbList",[67,71,74,77],{"item":68,"name":69,"@type":70,"position":9},"https://docshare.wps.com","Home","ListItem",{"item":72,"name":10,"@type":70,"position":73},"https://docshare.wps.com/template/",2,{"item":75,"name":36,"@type":70,"position":76},"https://docshare.wps.com/template/forms/",3,{"item":78,"name":59,"@type":70,"position":79},"https://docshare.wps.com/template/residentfellow-work-hour-tracking-and-reimbursement/393256/",4,{"url":78,"name":59,"@type":81,"image":82,"author":87,"headline":59,"publisher":90,"fileFormat":93,"inLanguage":57,"description":61,"dateModified":94,"datePublished":95,"encodingFormat":93,"isAccessibleForFree":96,"interactionStatistic":97},"DigitalDocument",{"url":83,"@type":84,"width":85,"height":86},"https://docshare.wps.com/thumbnails/residentfellow-work-hour-tracking-and-reimbursement/393256.png","ImageObject",442,249,{"name":88,"@type":89},"Emma Wilson","Person",{"url":68,"name":91,"@type":92},"DocShare","Organization","application/pdf","2026-10-08","2026-09-26",true,{"@type":98,"interactionType":99,"userInteractionCount":47},"InteractionCounter",{"@type":100},"ViewAction",{"@type":102,"mainEntity":103},"FAQPage",[104,110,114],{"name":105,"@type":106,"acceptedAnswer":107},"What locations must residents and fellows track working hours for?","Question",{"text":108,"@type":109},"Hours must be tracked for each UNLV-SOM affiliated institution location used during rotations, including University Medical Center, SNAMHS, Las Vegas-VA, and Sunrise Hospital.","Answer",{"name":111,"@type":106,"acceptedAnswer":112},"How should residents document their duty hours in New Innovations?",{"text":113,"@type":109},"Residents and fellows must track and document the hours spent on a rotation and the rotation location in New Innovations daily, at least weekly, by the required deadlines.",{"name":115,"@type":106,"acceptedAnswer":116},"What happens if duty hour reporting is delayed or repeatedly delinquent?",{"text":117,"@type":109},"Delayed reporting is considered unprofessional and unacceptable. The GME Office will follow up, and repeated patterns may be investigated and documented, potentially leading to meetings and consequences such as impacts on professionalism performance and withholding education monies.","https://schema.org",{"og:url":78,"og:type":120,"og:title":59,"og:site_name":91,"og:description":61},"article",{"robots":122,"canonical":78},"index,follow",{"doc_id":124,"site_id":56},393256,1791360049,{"code":4,"msg":5,"data":127},{"doc_id":124,"user_id":128,"nickname":88,"user_avatar":129,"doc_module":9,"category_id":35,"category_name":36,"doc_title":59,"doc_description":61,"doc_content":130,"file_id":131,"file_url":132,"file_type":133,"file_size":134,"view_count":47,"is_deleted":4,"is_public":9,"is_downloadable":9,"audit_status":9,"page_count":76,"language":135,"language_code":57,"site_id":56,"html_lang":57,"table_of_contents":136,"faqs":137,"seo_title":138,"seo_description":61,"update_tm":139,"read_time":9},3848291630094,"https://eur-avatar.wpscdn.com/davatar_085a072bc5b1113ac321206ff7593b45","RESIDENT/FELLOW WORK HOUR TRACKING AND REIMBURSEMENT  \nI. Introduction  \n1. As part of their training program residents and fellows rotate through various UNLV-SOM affiliated institution locations, such as University Medical Center, SNAMHS, Las Vegas-VA and Sunrise Hospital.  \n2. It is mandatory that the hours spent at each of these affiliated locations are tracked accurately and in a timely manner as the affiliates are only charged for the tracked hours.  \n3. As a part of fulfilling the Professionalism Competency, residents/fellows have a responsibility to report accurate time for their rotations in New Innovations.  \nII. Policy  \n1. As part of the Professionalism Competency, residents/fellows will accurately track their work hours in New Innovations by the conclusion of their rotations.  \n2. Residency coordinators will work with the GME office to submit accurate and timely reports to support appropriate invoicing of the UNLV-SOM hospital partners.  \nIII. Procedure  \n1. Residents and fellows must track and document – paint in the hours spent on a rotation and the location of their rotation in New Innovations daily (at least weekly) . Failure to comply with this procedure may have an impact on professionalism.  \n2. Coordinators will check the duty hours weekly to ensure they are being filled out in a timely manner. Coordinators will also spot check to ensure that the duty hours match the rotations to which the residents/fellows were scheduled.  \n3. All programs will be required to develop an FTE spreadsheet in excel.  \nA template of the spreadsheet with specific instructions can be found as part of this  \npolicy.  \n4. The FTE schedules and the completion of the budgets will be due annually by First Monday of April.  \na. FTE schedules should be submitted to GME director.  \nb. All electives are to be included in this finalized block schedule.  \nc. The GME office will submit the FTE schedule to the affiliate hospitals by June 15 for the upcoming academic year.  \nd. The FTE schedule will be updated monthly to reflect any change and the changes should be highlighted in Red.  \ne. Each month the updated FTE schedule will be saved and printed, signed by the program director and sent to the GME office by the first Friday of each month.  \nf. The program will be closed to any changes after this time, with the exception of months where the first day of the month falls on a Friday, then the program will have until the following Tuesday to make the changes.  \n5. Program Coordinators will make changes to the block schedule in New Innovations by the first Friday of each month for the previous month’s resident rotation time.  \n6. Changes to the block schedule:  \na. If a resident needs to make a change to the block schedule he/she must fill out a block schedule change form and submit it to the program director 30 days in advance of the change.  \nb. The form will then go to the program director for discussion with the administrator or  \ncoordinator who is in charge of making changes to the FTE Spreadsheet. After the rotation has been selected and the spreadsheet reconciles, the administrator/coordinator and program director will sign off on the change.  \nc. The form must be submitted to the GME office and to budget and finance within 5 days of the request.  \nd. This change must also be reflected in the block schedule module in New Innovations so that the resident is associated with the correct location for billing.  \ne. Additionally, the FTE schedule should be updated monthly to reflect any change and the changes should be highlighted in Red.  \nf. Each month the updated FTE schedule should be saved and printed, signed by the program director and sent to the GME office by the first Friday of each month.  \n7. If there are changes in the block schedule that come after New Innovations has been closed for billing, the department will make up the difference in loss of funds by having their UNLV-SOM Department Funds billed. No additional state funds wi","cbCaisToeph3sm0s","https://ap.wps.com/l/cbCaisToeph3sm0s","pdf",235874,"English","# Introduction\n# Policy\n# Procedure\n## Weekly duty hour review and documentation\n## FTE spreadsheet schedules and annual deadlines\n## Monthly updates, printing, and sign-off\n## Block schedule changes and approval flow\n## Late reporting follow-up and consequences","[{\"question\":\"What locations must residents and fellows track working hours for?\",\"answer\":\"Hours must be tracked for each UNLV-SOM affiliated institution location used during rotations, including University Medical Center, SNAMHS, Las Vegas-VA, and Sunrise Hospital.\"},{\"question\":\"How should residents document their duty hours in New Innovations?\",\"answer\":\"Residents and fellows must track and document the hours spent on a rotation and the rotation location in New Innovations daily, at least weekly, by the required deadlines.\"},{\"question\":\"What happens if duty hour reporting is delayed or repeatedly delinquent?\",\"answer\":\"Delayed reporting is considered unprofessional and unacceptable. The GME Office will follow up, and repeated patterns may be investigated and documented, potentially leading to meetings and consequences such as impacts on professionalism performance and withholding education monies.\"}]","Resident/Fellow Work Hour Tracking and Reimbursement | PDF",1790381937]