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It explains what vendor-facing information to supply, how long vendors should be given to prepare responses, and how to complete required sections before distribution. 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The information in this document is not intended to serve as legal advice nor should it substitute for legal counsel. Users are encouraged to seek additional detailed technical guidance to supplement the information contained within. The REC staff developed these materials based on the technology and law that were in place at the time this document was developed. Therefore, advances in technology and/or  \nchanges to the law subsequent to that date may not have been incorporated into this material.  \nNATIONAL LEARNING CONSORTIUM  \nThe National Learning Consortium (NLC) is a virtual and evolving body of knowledge and tools designed to support healthcare providers and health IT professionals working towards the implementation, adoption and meaningful use of certified EHR systems.  \nThe NLC represents the collective EHR implementation experiences and knowledge gained directly from the field of ONC’s outreach programs (REC , Beacon , State HIE) and through the Health Information Technology Research Center (HITRC) Communities of Practice (CoPs) .  \nThe following resource is an example of a tool used in the field today that is recommended by “boots-onthe-ground” professionals for use by others who have made the commitment to implement or upgrade to certified EHR systems.  \nDESCRIPTION  \nThis RFP template is intended to aid providers and health IT implementers throughout the EHR vendorselection process. This template can be used to structure requests for vendors to send proposals on the specific health IT that needs to be acquired.  \nINSTRUCTIONS  \n1. Carefully review the template to see if it contains information needed from the vendors. Add, change, and delete information as needed. Update items that are noted \u003CINSERT X> with the appropriate information and remove the \u003CINSERT> prompt.  \n2. Delete notes that are intended as instructions only.  \n3. Complete the Cover Page and General Conditions prior to sending to vendors, and complete information for the Vendor Profile before sending (if known) .  \nMarch 31, 2012 • Version 1.0 2  \nTABLE OF CONTENTS  \n1 Complete Aspects of the Template ........................................................................................................ 4  \n1.1 Providing Information ..................................................................................................................... 4  \n1.2 Time to respond ............................................................................................................................. 4  \n2 Sample RFP ........................................................................................................................................... 5  \n3 Specialty Specific Requirements ......................................................................................................... 30  \nMarch 31, 2012 • Version 1.0 3  \n1 Complete Aspects of the Template   \n1.1 PROVIDING INFORMATION  \nProvide accurate information about the organization so the vendor can target the appropriate products and prepare an accurate price quote. This includes demographic, practice and IT information.  \n1.2 TIME TO RESPOND  \nGive vendors 4-6 weeks to respond so that they have adequate time to prepare an appropriate response.  \nMarch 31, 2012 • Version 1.0 4  \n2 Sample RFP   \nName of Practice  \nRequest for Proposal: Electronic Health Record (\"EHR\") and  \nIntegrated Practice Management System  \n\u003CINSERT Date>  \n\u003CINSERT Practice Logo/Brand>  \n\u003CINSERT Pr","cbCaicZgtM011vbg","https://ap.wps.com/l/cbCaicZgtM011vbg","pdf",12223908,32,"English","# Complete Aspects of the Template\n## Providing Information\n## Time to respond\n# Sample RFP\n# Specialty Specific Requirements","[{\"question\":\"What information should be provided to help vendors prepare accurate proposals?\",\"answer\":\"Provide accurate organization details so the vendor can target appropriate products and prepare a price quote, including demographic, practice, and IT information.\"},{\"question\":\"How much time should vendors be given to respond to the RFP?\",\"answer\":\"Vendors should be given 4–6 weeks to respond to ensure adequate time to prepare an appropriate response.\"},{\"question\":\"What are the key steps for vendors submitting an intent to respond or inquiries?\",\"answer\":\"Vendors intending to submit a response must submit a letter of intent and any questions by the specified deadline, with questions consolidated and answered in writing by the stated cutoff time.\"}]","Request for Proposal (RFP) Template for Health Information Technology - Version 1 - Instructional guidance | PDF",1789217007]