[{"data":1,"prerenderedAt":-1},["ShallowReactive",2],{"detail-sidebar-cat-1-en-105":3,"doc-seo-283253-105":53,"doc-detail-283253-en":126},{"code":4,"msg":5,"data":6},0,"success",[7,14,19,24,29,34,39,44,49],{"id":8,"doc_module":9,"doc_module_name":10,"category_name":11,"show_sort_weight":12,"slug":13},11,1,"Template","Presentations",90,"presentations",{"id":15,"doc_module":9,"doc_module_name":10,"category_name":16,"show_sort_weight":17,"slug":18},12,"Resumes",80,"resumes",{"id":20,"doc_module":9,"doc_module_name":10,"category_name":21,"show_sort_weight":22,"slug":23},14,"Invoices",70,"invoices",{"id":25,"doc_module":9,"doc_module_name":10,"category_name":26,"show_sort_weight":27,"slug":28},15,"Posters",60,"posters",{"id":30,"doc_module":9,"doc_module_name":10,"category_name":31,"show_sort_weight":32,"slug":33},16,"Social Media",50,"social-media",{"id":35,"doc_module":9,"doc_module_name":10,"category_name":36,"show_sort_weight":37,"slug":38},17,"Forms",40,"forms",{"id":40,"doc_module":9,"doc_module_name":10,"category_name":41,"show_sort_weight":42,"slug":43},18,"Letters",30,"letters",{"id":45,"doc_module":9,"doc_module_name":10,"category_name":46,"show_sort_weight":47,"slug":48},21,"Paper Templates",5,"papers-templates",{"id":50,"doc_module":9,"doc_module_name":10,"category_name":51,"show_sort_weight":4,"slug":52},158,"General","general-158",{"code":4,"msg":54,"data":55},"ok",{"site_id":56,"language":57,"slug":58,"title":59,"keywords":60,"description":61,"schema_data":62,"social_meta":119,"head_meta":121,"extra_data":123,"updated_unix":125},105,"en","request-for-proposal-rfp-policy-2104","Request for Proposal (RFP) - Policy 2.104","","Request for Proposal (RFP) policy 2.104 defines when and why to use an RFP for procurement of goods, equipment, or services with complex technical or specialized requirements. It explains that award decisions may be based on best-suited proposals beyond price, and that attachments such as the Determination of Cost or Price Reasonableness form are required for all RFPs. It also distinguishes RFP use from RFQ, outlines responsibilities for the Principal Investigator and Fiscal Administrator, and specifies essential RFP components: notice to offerors, administrative overview, statement of work, proposal requirements, evaluation criteria, and contractual conditions.",{"@graph":63,"@context":118},[64,80,101],{"@type":65,"itemListElement":66},"BreadcrumbList",[67,71,74,77],{"item":68,"name":69,"@type":70,"position":9},"https://docshare.wps.com","Home","ListItem",{"item":72,"name":10,"@type":70,"position":73},"https://docshare.wps.com/template/",2,{"item":75,"name":41,"@type":70,"position":76},"https://docshare.wps.com/template/letters/",3,{"item":78,"name":59,"@type":70,"position":79},"https://docshare.wps.com/template/request-for-proposal-rfp-policy-2104/283253/",4,{"url":78,"name":59,"@type":81,"image":82,"author":87,"headline":59,"publisher":90,"fileFormat":93,"inLanguage":57,"description":61,"dateModified":94,"datePublished":95,"encodingFormat":93,"isAccessibleForFree":96,"interactionStatistic":97},"DigitalDocument",{"url":83,"@type":84,"width":85,"height":86},"https://docshare.wps.com/thumbnails/request-for-proposal-rfp-policy-2104/283253.png","ImageObject",442,249,{"name":88,"@type":89},"\tWilliam","Person",{"url":68,"name":91,"@type":92},"DocShare","Organization","application/pdf","2026-10-22","2026-09-16",true,{"@type":98,"interactionType":99,"userInteractionCount":40},"InteractionCounter",{"@type":100},"ViewAction",{"@type":102,"mainEntity":103},"FAQPage",[104,110,114],{"name":105,"@type":106,"acceptedAnswer":107},"When should an RFP be used instead of a lower-price-only method?","Question",{"text":108,"@type":109},"Use an RFP when selection must be based on factors other than the lowest price, such as vendor qualifications, service quality, expertise, and financial stability. This is especially true for highly technical or complex specifications, unclear specifications, or when vendor selection requires evaluation of experience and track record in addition to price.","Answer",{"name":111,"@type":106,"acceptedAnswer":112},"Why is the Determination of Cost or Price Reasonableness attachment required for RFPs?",{"text":113,"@type":109},"Because RFP award decisions are not based solely on price, the Attachment 1 Determination of Cost or Price Reasonableness form is required for all RFPs to ensure price/cost reasonableness is documented.",{"name":115,"@type":106,"acceptedAnswer":116},"What key sections must an RFP include?",{"text":117,"@type":109},"An RFP should include a Notice to Offerors, Administrative Overview, Statement of Work, Proposal Requirements, Evaluation of Proposals and Basis for Award, and General and Special Conditions. These sections define solicitation instructions, schedules, scope and deliverables, submission requirements, evaluation criteria and weighting, and applicable contractual terms.","https://schema.org",{"og:url":78,"og:type":120,"og:title":59,"og:site_name":91,"og:description":61},"article",{"robots":122,"canonical":78},"index,follow",{"doc_id":124,"site_id":56},283253,1790039167,{"code":4,"msg":5,"data":127},{"doc_id":124,"user_id":128,"nickname":88,"user_avatar":129,"doc_module":9,"category_id":40,"category_name":41,"doc_title":59,"doc_description":61,"doc_content":130,"file_id":131,"file_url":132,"file_type":133,"file_size":134,"view_count":40,"is_deleted":4,"is_public":9,"is_downloadable":9,"audit_status":9,"page_count":135,"language":136,"language_code":57,"site_id":56,"html_lang":57,"table_of_contents":137,"faqs":138,"seo_title":139,"seo_description":61,"update_tm":140,"read_time":76},5909887254083,"https://ap-avatar.wpscdn.com/davatar_276721f389ce27ea32af1340a28f341c","2.104 Request for Proposal  \n(For procurement of construction, an IFB must be used; refer to Policy 2.105 Invitation for Bid (For the Procurement of Construction) .)  \nThe purpose of a Request for Proposal (RFP) is to solicit bids with specific functional or technical requirements that will allow the Project to make a selection based on the best suited proposal, rather than price alone.  \nI. Details of Policy  \nAn RFP should only be used when it is necessary to establish the basis for selection of a product, equipment, or service on factors other than the lowest price. Factors such as vendor qualifications, service quality, subject matter expertise, and financial stability may contribute to the selection of the best proposal. Typically, this occurs in acquisitions meeting the following criteria.  \nA. They involve products, equipment, or services with highly technical, specialized, and complex specifications that need to be produced or developed, or where all specifications are not known or no one vendor is expected to meet all specificationsand an award will be based on “best fit” in addition to price;  \nB. Clear and concise specifications are not available; or  \nC. It is necessary to select a vendor based on an evaluation of factors (e.g. , experience, track record) in addition to price.  \nSince vendor selection under an RFP is not based solely on price, the Attachment 1 Determination of Cost or Price Reasonableness form is required for all RFPs. Under no circumstance should an RFP be used to acquire “off the shelf” or otherwise standard and typical items (e.g. , office supplies and office furniture) .  \nA Request for Quotation (RFQ) should be used when the detailed specifications for the goods or services are known and can be easily described, such that the awarding of the contract will be based solely on price. For additional guidance, refer to Policy 2.103 Request for Quotation.  \nII. Responsibilities  \nA. Principal Investigator  \n1. Develop a draft RFP. Provide a draft RFP to the FA (any dollar amount) and RCUH Procurement (if $25,000 or greater) for review.  \n2. Work with the FA to post and distribute the RFP, and during the subsequent RFP award process.  \nB. Fiscal Administrator  \nWork with the Principal Investigator to (a) develop a draft RFP, (b) issue the RFP, and  \n(c) award the contract to the highest ranked offeror.  \nIII. RFP Format and Content  \nThe following items should be included in an RFP:  \nA. Notice to Offerors – This serves as a legal notice and includes instructions and  \ninformation on the date, time, and location where the RFP can be obtained and submitted. The contact information provided in the RFP should be the project’s contact information. The notice should contain instructions and information to offerors, including pre-proposal conferences, question and answer sessions, if any, and the date, time, location, and preferred means of submission for all proposals. All RFPs must be adequately publicized via the Project’s website and other appropriate means (e.g. , sending the RFP to a pre-qualified short list, publication in newspaper of general circulation, SuperQUOTE, etc.) . Solicitations must contain all necessary RCUH requirements for an RFP, and clearly state that an award will be made by RCUH to the highest evaluated or ranked proposal.  \nB. Administrative Overview – Provide an explanation of the solicitation, schedule of key dates, guidelines to be followed, and administrative information that may include disqualification of proposals, listing of contact persons, priority listing of offerors, best and final offers ( if applicable), etc.  \nC. Statement of Work – This section describes what is being solicited and identifies the scope of work to be performed. The contents should explain all requirements in detail and may include major areas such as overview, project objectives, description of requirements and deliverables, schedule and timeline, technical specifications of the goods or services t","cbCain0jaIyXRd22","https://ap.wps.com/l/cbCain0jaIyXRd22","pdf",107705,8,"English","# 2.104 Request for Proposal\n## Details of Policy\n## Responsibilities\n## RFP Format and Content\n### Notice to Offerors\n### Administrative Overview\n### Statement of Work\n### Proposal Requirements\n### Evaluation of Proposals and Basis for Award\n### General and Special Conditions","[{\"question\":\"When should an RFP be used instead of a lower-price-only method?\",\"answer\":\"Use an RFP when selection must be based on factors other than the lowest price, such as vendor qualifications, service quality, expertise, and financial stability. This is especially true for highly technical or complex specifications, unclear specifications, or when vendor selection requires evaluation of experience and track record in addition to price.\"},{\"question\":\"Why is the Determination of Cost or Price Reasonableness attachment required for RFPs?\",\"answer\":\"Because RFP award decisions are not based solely on price, the Attachment 1 Determination of Cost or Price Reasonableness form is required for all RFPs to ensure price/cost reasonableness is documented.\"},{\"question\":\"What key sections must an RFP include?\",\"answer\":\"An RFP should include a Notice to Offerors, Administrative Overview, Statement of Work, Proposal Requirements, Evaluation of Proposals and Basis for Award, and General and Special Conditions. These sections define solicitation instructions, schedules, scope and deliverables, submission requirements, evaluation criteria and weighting, and applicable contractual terms.\"}]","Request for Proposal (RFP) - Policy 2.104 | PDF",1789594895]