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The template organizes a results-driven RFI with clear section headers, concise submission logistics, and guidance for articulating outcomes and desired information. 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Gather valuable information from the vendor community and other stakeholders to inform the design of a subsequent RFP;  \n2. Learn about new technologies, innovations, or approaches; and  \n3. Make decisions about project scope, program structure, and what might reasonably be asked of a vendor.  \nThis template contains all major sections of a results-driven RFI. In each section, supplement and customize our starting language with text specific to your government.  \nProcurement Excellence Template Series: Request for Information (RFI) Template | Quick Read | 1  \nKey features of this template include:  \n\n| • Streamlined flow, with easy-to-navigate section headers that foster readability and put critical information up front;\u003Cbr>• Concise logistical details and instructions for respondents;\u003Cbr>• Prompting to clearly identify outcomes to be achieved through the RFI process and any eventual program or service developed;\u003Cbr>• Examples of how you might solicit different categories of feedback and information from RFI respondents.\u003Cbr>How should I use this template? |\n| --- |\n| This template contains all major sections of a results-driven RFI. In each section, supplement and customize our starting language with text specific to your government.\u003Cbr>While this template offers general best practices and guidance, you should work closely with your contracting and legal teams to be certain that the RFI you draft conforms with your government’s requirements.\u003Cbr>We recommend you review the entire template before populating any information to avoid redundancy or duplication of RFI content.\u003Cbr>An editable version of this template may also be found here.\u003Cbr>Instructions and Sample Language |\n\nSection 0: Header  \nProvide a clear, concise title that helps vendors understand what information you are seeking. Identify your agency/department and specify the RFI issue date.  \nSection 1: RFI Overview  \nIn the RFI overview, you should describe in no more than one paragraph the purpose of the RFI at a high level. You can go into more detail later in the RFI, but by including a summary up front, you help respondents quickly determine whether they might be a good candidate to respond to the RFI and if they might have information or feedback to share with your government.  \n• Sample Language from the imaginary city of Citylandia: \"In 2023, Citylandia plans to purchase a new Fire Records Management software that will contain modules that support personnel management and scheduling. The City may want to select a solution that can be deployed modularly (e.g., tracking incidents, properties, and inspections in Phase 1; and personnel management and scheduling in Phase 2). We are seeking information about what solutions currently exist in the market and are interested in learning about what information you would need to scope a logical road map for this deployment.\"  \nProcurement Excellence Template Series: Request for Information (RFI) Template | Quick Read | 2  \nIn addition to your summary, you may also include the following:  \n• Suggested language to include: \"Please note that this Request for Information (RFI) is for informational purposes only, and no contract will be awarded as a result. A firm or organization’s response to the RFI—or lack thereof—will have no impact on the evaluation of responses to any subsequent Request for Proposals (RFP) or Invitation to Bid (ITB) released. Responses will be used solely for information and planning purposes.\"  \n• Include the following if it applies to your government. \"Please note that all responses will be public record. Do not submit confidential information in your response.\"  \nSection 1.1:","cbCailFYFmdhDAth","https://ap.wps.com/l/cbCailFYFmdhDAth","pdf",139178,8,"English","# Instructions and Sample Language\n## Section 0: Header\n## Section 1: RFI Overview\n### Section 1.1: RFI Contact\n### Section 1.2: Submission Details\n### Section 1.3: RFI Timeline","[{\"question\":\"What is the purpose of an RFI in this template?\",\"answer\":\"The RFI gathers valuable information from vendors and stakeholders to inform a subsequent RFP design, learn about new technologies or approaches, and support decisions on scope, program structure, and what to ask of vendors.\"},{\"question\":\"What key elements should be included in the RFI header?\",\"answer\":\"Provide a clear, concise title, identify the agency/department, and specify the RFI issue date so vendors understand what information is being requested.\"},{\"question\":\"How should respondents submit RFI responses according to the template?\",\"answer\":\"The template instructs governments to specify submission methods such as an e-procurement portal, email, survey response, or physical copy, and to include a due date and any submission requirements.\"}]","Request for Information (RFI) Template - Instruction and Sample Language | PDF",1789148987]